pm in practice | managing multiple projects...2017/11/23  · training in project management, pmp®...

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PM in Practice | Managing Multiple Projects PROJECT MANAGEMENT WEBINAR

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Page 1: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

PM in Practice | Managing Multiple Projects

PROJECT MANAGEMENT WEBINAR

Page 2: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

Things to know…

▪ All participants will be on mute

▪ Questions are welcome

▪ Use the question box to ask questions

▪ PM training is valid for 1 PDU

▪ Must be in attendance for full session

▪ PDU certificate sent by the end of the day

▪ Recording and slides sent by tomorrow

Page 3: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

Alexa Ortega-Mendoza

Project Insight

Marketing Associate

[email protected]

www.projectinsight.net

Moderator

Page 4: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

Project Insight

Work Better Together™ with Project Insight!

▪ Request FREE DEMO: www.projectinsight.net/trial

▪ Sign up for PI#team™ for FREE! www.projectinsight.net/team

Our PI#pros are here for you!

▪ +1 (949) 476-6499 x3

[email protected]

Page 5: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

Diane Buckley

CEO, Core Performance Concepts Inc.

Training in project management,

PMP® and CAPM® certification, leadership,

business analysis, agile and six sigma

[email protected]

www.coreperformanceconcepts.com

Presenter

PMP® and CAPM® are registered trademarks of the Project Management Institute

Page 6: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

The Problem

• 9% of organizations rate themselves as excellent on successfully executing strategy

• 56% meet their original goals and business intent

• 44% of all Strategic Initiatives fail

Page 7: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

• High performing organizations successfully complete 89% of their projects

• Low performers only 36% success• Wasting 12x more than high performers

• Less than 5% of the population can truly multitask

High v. Low Performance

Page 8: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

Doing More with Less

Page 9: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

Active Listening

Page 10: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

Prioritize Work and Time

• Know what the priorities are

• Know your critical path items

• Don’t be afraid to ask questions about things impacting your project

• Know and communicate why you are prioritizing one project over another

• Understand the cost of the decisions you make

Page 11: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

IMPORTANT

and

Not Urgent

IMPORTANT

and

URGENT

Not Important

and

Not Urgent

Not Important

and

URGENT

Based on work by Stephen Covey in First Things First

Page 12: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

Clear Communications

• Precise

• Consistent

• Correct

• Complete

• Measurable

• Unambiguous

Page 13: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

Ask Yourself…

• Are you being consistent in your message?

• Are you giving the most important initiatives every opportunity to succeed?

• Does the situation require different communications? Not just written or verbal.

Page 14: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

Manage Expectations

• Project charter

• Focus on the intent (objectives)

• Repetition

• Explain why

• Strategize EVERY communication

Page 15: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

You Asked…

• We practice these concepts, but what can we do when others do not?

• Is there a cost of micro managing?

• How can you refocus your direct manager when they try to increase scope?

Page 16: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

A Cross Project Tool

Page 17: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

Review

• Know your organization’s priorities

• Understand how your project(s) fit

• Work on your own personal efficiency

• Help your team successfully prioritize

• Be willing to quantify the impact of not prioritizing

Page 18: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

Questions?

Page 19: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

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Page 20: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

LeadershipProduct Training

Project Insight Community

▪ Sign up for more

▪ They are all FREE

▪ Check them out today!

IT Methodology

and AgilePM Training

Page 21: PM in Practice | Managing Multiple Projects...2017/11/23  · Training in project management, PMP® and CAPM® certification, leadership, business analysis, agile and six sigma dbuckley@cpconcepts.net

See you next time!