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PERFORMA FOR POSTING P.O ON BBMB WEBSITE.

PO category ( any one)

* Civil works *Electrical works Miscellaneous work

Auction Notice

(50 )PO Number (Max.50 Character

526

(//)PO Date (In MM/DD/YY)

20.04.2010

(500 )PO Subject (Max.500 Character

Procurement of two sets of Top & Bottomlabyrinths longwith studs, nuts, copper washers,neoprene ubber cords and fixtures for DeharPower House, Slapper.

(50 )

Memo Number (50 Character

1251

(//)Memo date (In MM/DD/YY)

20.04.2010

(

)Issuing Office Name (Max.50 Character)

o/o Director/P&D(PPs) Sector 19-B,BBMB,

Chandigarh./,

,

1 (

)Issuing office Address 1 (Max.60 Character)

o/o Director/P&D(PPs) Sector 19-B,BBMB,Chandigarh.

/, ,

2 (


-

3 (


-

(60 )Firm to which issued (Max.60 Character

. . . . M/s Bharat Heavy Electrical. Limited,Chandigarh

1 (60 )Firm Address 1 (Max.60 Character

... 0 129-130 17-, SCO No. 129-130, Sector 17-C, Chandigarh


-


-

*1

(//)*1 Date of removal of PO from the websit

MM/DD/YY)

-

*1(/)*2Purchase order File Attached (Y/N)

Amendment No.

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*2 (/)*2 Amendment file Attached (Y/N)

-

: 180 -

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()

526///353 20.04.2010

/, ChiefEngineer /System Operation,(), P&D(PPs) Directorate,0.6, BBMB(PW),Plot No. 6-B,Ist Floor,19-, , Sector 19-B , Madhya Marg,

Chandigarh -160019Tel-Fax 0172-5046571 Tel-Fax 0172-5046571

.. Fax No. 0172-2715809,,

.... 129-130,17-,

1688 /// 353 20.04.2010

:-Procurement of two sets of Top & Bottom labyrinths alongwith studs,nuts,copper washers, neoprene rubber cords and fixtures for DeharPower House, Slapper

Ref:- 1) Your offer No. SB309H08030HER005/8017 dated 02.03.2010

2) This office letter No.951-54/PHD/Dehar/353 dated 05.03.2010

3) Your office letter No. PS/SSBG/CHG/H08030HER005/8001 dated09.03.2010.

4) Your office letter No. PS/SSBG/CHG/SB309H08030HER005/8113dated 15.03.2010.

5) Letter of Intent dated 08.4.2010 issued vide this office No.1488-92/PHD/Deahr/353 dated 08.4.2010.

Dear Sirs,

With reference to the above mentioned communications, I am

directed to place upon you a detailed purchase order for procurement of two

sets of Top & Bottom labyrinths alongwith studs, nuts, copper washers,

neoprene rubber cords and fixtures for Dehar Power House, Slapper, as per

details given inAnnexure-Iat an order value of Rs. 1,03,56,000/- (Rupees

One crore three lac and fifty six thousand only) and terms & conditions

given below :-

1. PRICES

i) The prices indicted for two complete sets in Annexure-I are

FIRM, F.O.R. ex-works M/s BHEL Varanasi/Supplier/Sub-

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supplier works inclusive of charges towards packing &

forwarding but exclusive of freight & insurance charges and all

taxes/duties to be levied by Central/State Governments & other

local authorities like Municipal Corporation etc. from time to time.

All such taxes , duties & cess shall be payble extra at actuals as

applicable at the time of supply.

ii) The Sales Tax shall be paid at concessional rate against Form-

C.

iii) M/s BHEL would be submitting only the self authenticated

excise invoices as per the latest central excise rules and no

separate gate pass shall be furnished by BHEL.

2. TERMS OF PAYMENT

i) 10% of the total value of the order to be paid as interest freeadvance alongwith the purchase order without any Bank

Guarantee.

ii) Balance 90% payment with full taxes and duties to be paid with

provision for part payment against part despatches through

bank against despatch documents.

iii) Bank charges at the destination end are to be borne by BBMB.

3. DELIVERY PERIOD

Delivery period for supply of first set of labyrinths in 5 months fromthe date of receipt of purchase order alongwith 10% advance and

second set of labryrinths within six weeks after the delivery of first set,

to meet maintenance schedule of Dehar machines.

4. DESPATCH INSTRUCTIONS

The material shall be despatched and consigned to the Sub-Divisional

Officer, Stores & Transport Sub-Division, BBMB (PW), Slapper, Distt.

Mandi (HP) -174402 under intimation to following offices:-i) The Dy. Chief Engineer, Dehar Power House ,BBMB, Slapper

Distt. Mandi (HP) -174402

ii) Dy. Chief Engineer /P&D(PP)Dte., BBMB (PW) Plot No.6-B,

Sector-19-B, Madhya Marg,Chandigarh-160019.

iii) Resident Engineer, DPH, BBMB, Slapper Distt. Mandi (HP) -

174402

iv) Sr. Accounts Officer , BBMB, Slapper Distt. Mandi (HP) -174402

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The contractor shall notify the purchaser as well as the insurance

company, of all despatches giving all pertinent data required (refer para No. 6

below) for tracing of the despatch enroute to destination.

The material shall be despatched at the correct address of the

consignee, if any consignment and /or its relevant documents i.e. invoices, GR/LRetc. gets delayed due to incorrect address or destination mentioned by the supplier,

the additional expenses involved including demurrage, wharfage charges and delay

in delivery shall be to the suppliers account.

5. METHOD OF RAISING INVOICES

i) Invoices for balance 90% payment, shall be prepared in pentriplicate out

of which original copy (duly stamped and pre-receipted) and one spare

copy along with despatch documents shall be sent to the consignee,

one copy of the same shall be sent to the Sr. Accounts Officer, BBMB,

Slapper, District Mandi (H.P.)-174402, one copy to Dy. Chief Engineer

Engineer, Dehar Power House Circle, BBMB, Slapper, District Mandi

(H.P.)-174402 and one copy to this office. The supplier shall give at

least 15 days notice before despatch to the Sr. Accounts Officer and the

consignee so that necessary arrangements for the funds and unloading

of the material are made by them respectively.

ii) Payment shall be made by the paying Authority viz Sr. Accounts

Officer, BBMB, Slapper, District Mandi (H.P.)174402 on presentation

of the relevant despatch documents through bank.

The despatch documents shall consist of:-

a) Copy of the invoice.

b) Certificate for central sales tax & excise duty.

c) Copy of despatch authorization.

d) Lorry goods receipt.

iii) BANK

State Bank of India,

BBMB Colony,

Slapper, Distt. Mandi, (H.P.)-174402

6. TRANSPORTATION, INSURANCE & HANDLING OF MATERIAL

The material shall be despatched by Road on Freight to pay basis. The

material would be despatched through reliable road carriers, duly insured under

Open Transit Insurance Policy No.110800/21/09/02/00000004 undertaken by

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BBMB with M/s. United Insurance Company Limited, Mandi , District Mandi

(Himachal Pradesh) Fax No. 01905-221174

Following information shall, however, be supplied by the supplier to the

underwriter under registered cover before despatch of material with copies to

Superintending Engineer, Dehar Power House Circle, BBMB, Slapper, DistrictMandi (H.P.)-174402, consignee and this office.

i) The amount for which the equipment is required to be

covered for transit insurance.

ii) Name and station of the sending party

iii) Name and station of the receiving party

iv) The details of the contents of the consignments.

v) Purchase Order No. and date

vi) The mode of transportation.

vii) Copy of G.R. No. and date.

viii) The expected date of arrival of the equipment at the consigned

station.

No material shall be despatched without insurance, failing which it shall be

at the entire cost and risk of the supplier. Case involving loss in transit, wharfage

and demurrage shall be taken expeditiously by the consignee i.e. Sub-Divisional

Officer, Stores Sub-Division , BBMB(PW), Slapper, Distt. Mandi, (H.P.)-174402

with the firm /road transport and insurance company.

7. WARRANTY

M/s BHEL have agreed to Warranty as per clause No. 8 of Annexure-II

with the condition that the replacement of the defective material shall be effected by

them within reasonable period (not exceeding 6 months) and not in 60 days as

mentioned therein.

8. WARRANTY DEED

M/s BHEL have not agreed to execute warranty deed on stamp

papers as per BBMB purchase procedure. However, M/s BHEL will return a

copy of complete Purchase Order duly signed containing the Warranty

Deed (Appendix-I )as a part of terms and conditions of the purchase order.

9. PERFORMANCE BANK GUARANTEE

M/s BHEL have not agreed to give Performance Bank Guarantee,

being a Govt. of India Undertaking.

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10. REPLACEMENT OF REJECTED MATERIAL

M/s BHEL have agreed to Replacement of Rejected Material as per

clause No. 7 of Annexure-II with the condition that the defective material

shall be repaired/ replaced within reasonable time (not exceeding 6 months)

and not in 60 days.11. INTERCHANGEABILITY

M/s BHEL have intimated that the parts are made to gauge/jigs and

shall be suitable for Dehar machines in all respect. M/s BHEL guarantees for

one time interchangeability only.

12. TEST AND INSPECTION

The firm has agreed to inspection clause of BBMB as per clause No. 7

ofAnnexure-II with the following condition:-

In case BBMB does not give clearance within 15 days of

deputing its inspector or receipt of inspection reports from

M/s BHEL, it will be deemed as clearance for dispatch of

material.

13. CENTRAL SALES TAX

M/s BHEL has agreed to Central Sales Tax as per clause No. 18A

of Annexure-II subject to the condition that they shall not be able to furnish

the Original Vouchers .14. OTHER TERMS AND CONDITIONS

Other terms and conditions shall be as perAnnexure-IIenclosed and

to the extent modified by the provisions outlined above.

Three copies of the purchase order are being sent to you. You are

requested to please acknowledge the receipt of this purchase order and

return one copy of the purchase order duly signed on all pages by your

authorized representative in token of the unconditional acceptance.

DA/ Annexure-I &IIAppendix-I

/,

,(),

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Annexure-I

DETAILS OF MATERIAL TO BE PURCHASED FOR TWO SETS OFTOP AND BOTTOM LABYTINTHS ALONGWITH ALLIED ITEMS.

Sr.No.

Descrip tion Qty. Total Ex-Worksamount(Rs)

1. Top Sealing Ring of 13%Cr:4%Ni stainlesssteel conforming ASTM:A743 Grade CA-6NM as per BBMB DrawingNo.PHD/Dehar/S-81 alongwith studs, nuts,copper washers, neoprene rubber cordsand fixtures as per details given below:-

2 Nos.

i) M 30x140 mm long steel studconforming to AISI-410

124 Nos.

ii) M 30 Hex steel nut conforming to AISI-410

124 Nos.

iii) M 30 Copper washer flat 4 mm thick 124 Nos.iv) dia Neoprene rubber cord (Superiorquality)

54 Mtrs.

v) Fixture for safe transportation of toplabyrinths against damages.

2 Nos.

51,78,000/-

2. Bottom labyrinth/Sealing ring of13%Cr:4%Ni stainless steel conformingASTM:A743 Grade CA-6NM as per BBMBDrawing No.PHD/Dehar/S-78 & alongwithstuds, nuts, copper washers, neoprenerubber cord and fixtures as per details givenbelow :-

2 Nos.

i) M 30x124 mm long steel studconforming to AISI-410

128 Nos.

ii) M 30 Hex steel nut conforming to AISI-410

128 Nos.

iii) M 30 Copper washer flat 4 mm thick 128 Nos.

iv) 1/2 dia Neoprene rubber cord ofSuperior quality.

54 Mtrs

v) Fixture for safe transportation of bottomlabyrinths against damages.

2 Nos.

51,78,000/-

TOTAL 1,03,56,000/-

(Rupees One crore three lac and fifty six thousand only)

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