poa constitution

8/3/2019 POA Constitution

1/14

PakistanOrthopaedic,Assocition

MEMORANDUM AND ARTICLESPAKISTAN ORTHOPAEDIC ASSOCIATION

(Registered under the Societied Act: 1880)


2/14

Certificate of Registration of Societies

ACT, XXI OF 1860

NO. 667 OF 1963-64

, . . ..

.. 0)

I hereby certify that the "Pakistan Orthopaedics Association" hasthis day been registered under the Societies Registeration Act 1960.

Given under my hand at Hyderabad. This first day of May OneThousand Nine Hundred and Sixty Four.

Sd/- Z/F/ JunejoAssiatant Registrar,Joint Stock Companies HyderabadRegion at Hyderabad


3/14

Registered in 1.5.1964Sd/-

Assistant Registrar Joint StockCompanies, Hyderabad Region, Hyd.

MEMORANDUM OF ASSOCIATIONThe Pakistan Orthopaedic Association.(P.O.A.)1. The Name of the Association will be "The Pakistan OrthopaedicAssociation" ..2. The registered office of the Association will be situated at Hyderabad but theobjective of the Association will extend throughout Pakistan.l.Tbe aims and objectives of the Association will be:-

a) To bring together all professional workers interested in the field oforthopaedics and to encourage goodwill and co-operation between them.b) To stimulate interest in the study and advancement of the science andpractice of orthopaedics in all possible ways including propaganda, educationand research.c) To establish and run accident service centres and hospitals to promotethe objectives of the Association.d) To organize and help in the organization of Rehabilitation centres andcrippled children clinics.e) To arrange lectures, clinical meetings, conferences and exhibitions forthe study and discussion of all the problems of orthopedics.f) To print or publish for sale or distribution useful literature inorthopaedics either in the form of pamphlets, joumals or books.

g) To acquire and maintain property for the use of and to promote theobj ectives of the Association either by outright purchase or on lease or hire or byway of donation.h) To receive any movable or immovable property in the form of gifts,donations, or legacy and utilize it for the promotion of the objectives of theAssociation.i) To improve, alter, mortgage, let or to sell all or part of the property of theAssociation.j) To co-operate or to enter into arrangement with other Association Bodiesand authorities in all matters which are likely to promote the objectives of theAssociation.

k) To take all the necessary steps to procure funds for the Association and toutilize these funds in the best interest of and to promote the objectives of theAssociation.

1) To engage the necessary staff for the conduct and management of theaffairs of the Association.m) To do all such other acts as may be essential to the attainment of the

1


4/14

objectives of the Association.4. All the income and property of the Association whatever its sources shall

be applied solely towards the promotion of the objectives of the Association andno portion thereof shall be paid or trans ferred directly by way of profit to themembers of the Association except:a) Payment by way of remuneration to any member or staff of theAssociation in return for services rendered to the Association or by way of

reimbursement for expenses incurred for or on behalf of the Association.b) Free dis ibution or sale at discount to the subscribers to the funds of the

Association of any books or publications published by the Association.5. In the event of the Association being wound up or dissolved all themembers on the list at the time of the event undertake to contribute equally to thefunds of the Association for the payment of debts and liabilities incurred by theAssociation if any, and for expenses of winding up the same.~6. If after the winding up or dissolution of the Association there remains anyfunds or property after the discharge of all the liabilities and debts, the sameshall not be distributed amongst the members of the Association but will betransferred and given to any other Association or Institution with aims andobjectives similar to the Association or failing that to any other charitableconcern to be determined by the members of the Association.7. True and detailed accounts shall be kept of all the receipts to any expensesfrom the funds of the Association as well as those of the profits, credits andliabilities of the Association and the same shall be open to the inspection of themembers, any time when such inspection is demanded. Once at least in everyyear, the Accounts of the Association shall be examined and certified by theAuditors.

2


5/14

ARTICLES OF ASSOCIATIONOFTHE PAKISTAN ORTHOPAEDIC ASSOCIATIONA. In these Articles unless there is something in the subject contextinconsistent therewith:"THE ASSOCIATJON" means Pakistan Orthopaedic Association"REGISTER" means the register of Members to be kept at the office of theAssociation.MONTH means written or printed or partly written and partly printed.MEMBERSHIP.

Membership of Association shall be classified as under:1. Student rhembers2. Associate members3. Members4. Fellows5. Honorary Fellows6. Emeritus FellowsELIGIBILITYB.Ol STUDENT MEMBERSAll medical graduates in Orthopaedic training programme.B.02 ASSOCIATE MEMBERSOrthopaedic Surgeons with minor diplomas like D. Orth. Etc., GeneralSurgeons and specialists from other disciplines, persons or organizations havingactivities directly supporting fulfillment of objectives of Pakistan OrthopaedicAssociation.B.03MEMBEROrthopaedic Surgeons holding M.S. (011h), FCPS (Orth), Or Degrees/diplomas_ from foreign countries acceptable by Pakistan Medical & Dental Councilequivalent to (M.S. 011h), or FRCSIFCPS (General Surgery) having completedthree year training in Orthopaedics after post graduation and practicingOrthopaedic surgery exclusively.B.04 FELLOWS:Individual member with highest level of professional achievements, integrity,professional reputation and by his activities as a member in the opinion ofthe

3


6/14

Executive Board has contributed to a high degree to the objectives of PakistanOrthopaedic Association and having been a member for more than TEN Years.B.05 HONORARY FELLOWSDistinguished members of other medical/surgical specialties and distinguishedpersonalities from other walks oflife may be awarded the honorary fellowship ifselected by, the Executive Board of Pakistan Orthopaedic Association.

B.08 New prospective members may get their documents verified by their headof the department. If the head of the department is satisfied that the applicant iseligible for full membership of the Association according to the requirements ofmembership, membership may then be granted to the applicant. ! However allthe necessary documents should be sent to the Secretary General of theAssociation for verification together with the membership fee.

B.06 EMIRITlJS FELLOWSMay be conferred to Orthopaedic surgeons who have completed 25 years ofactive practice in Orthopaedic surgery or who have retired' from service or havereached the age of60 years.B.07 A membership committee formed by the executive board will determinethe suitability of the person for membership/fellowship of different types andwill forward the recommendations to the executive board which will take thefinal decision.

SUBSCRIPTION.- Student member Rs. 100/- per year- Associate member Rs. 500/- per year-MemberslF ellows Rs. 1,0001 - per year- Life members Rs. 10,000/- only once.An additional amount ofRs. 500/- will be paid by the Associate member and Rs.1000/- by Full Member at the time of initial registration. This is once only. TheExecutive Board will however have the right to modify the above amount as andwhen it feels necessary. .D. A Register containing the names and addresses of the members, the date oftheir admission to the membership and date of cessation of their membership, ifany, will be kept in the office of the Association.E. The subscription year will commence from 1st January and will end on31st December, but all the members of the Association will Pay the total annualsubscription for the whole year irrespective of the date of admission or cessationof membership.

4


7/14

F. The annual subscription will become due on the 1st January and must bepaid within two months from this date. After this, the Treasurer will put upbefore the Secretary General the names of such members who have not paidtheir annual subscription. The Secretary General will inform such members inwriting about their arrears and ask them to pay within a month of writing. Ifafterthis date some members are still in default the Secretary General will send thema notice by Registered Post asking them to clear up their arrears within a monthon receipt of such notice. Those defaulting members who do not comply withthe above notice will automatically cease to be members.G. CESSATION OF MEMBERSHIPa) Any member may withdraw his membership of this Association by givinga notice in writing to the Secretary General of his intention to do so.-b) Any member whose subscription has been in arrears as mentioned inArticle 'F' will cease to be a member.c) Any member whose behavior and conduct have been derogatory to theobjectives of the Association or who has been found guilty of any malpracticewill be liable to have his name struck off the Register of Membership if theExecutive Board decided after giving the member concerned full opportunity topresent his case.H. All those persons who cease to be members for any reason will, however,be liable for and shall pay to the Association all the money or subscription, ifany, is due by him. Such member may be re-admitted to the Association at thediscretion of the Executive Board on such terms as it may determine.I. PRIVILEGES OF MEMBERSAll categories of members will have the right to participate in scientificactivities of the Association, will be entitled to receive any periodical.journal orpublication published by the Association either free of charge or at discounts, asfixed by the Executive Board. Right of vote will be exercised by only theMembers, Fellows and Emeritus fellows.J. MANAGEMENTThe Management of the affairs of the Association and the administration of itsfunds, assets and properties will vest solely in the hands of an Executive board.K. OFFICE BEARERSI. President -one- All Pakistan basis.2. Vice Presidents -two-One each from:-

5


8/14

a) Northern &Southern Zones of the countryb) Northern =Punjab & NWFPc) Southern =Sind and Baluchistan.

3. Secretary General (one) All Pakistan Basis4. Joint Secretaries (two) One from Northern and one from Southern Zones.. 5. Treasure =All Pakistan basis6. Members (four) One from each province7. President Elect-All Pakistan basis8. Immediate past President.L. TERMS OF OFFICEThe members of the Executive Board will be elected at the annual businessmeeting and will hold office for a period of one year, but shall be eligible for re-election.M. No person shall be considered for election as an office bearer unless he is aMember, Fellow or Emeritus Fellow.N. DUTIES OF OFFICE BEARERSN.Ol PRESIDENT:

(a) It will be the duty of the President to preside at all the meetings of theAssociation.(b) To control and guide the activities of the Association.(c) To regulate the proceedings of the meeting and to interpret the articlesofthe constitution in doubtful situations.

(d) Perform such other duties as pertaining to his office.N.02 VICE PRESIDENTS:Vice Presidents in their zone will help the President in discharging his duties. Inany meeting, if the President is away the Vice president of that zone willfunction as the President.N.03

(a)(b)(c)(d)

SECRETARY GENERAL:The Secretary General will have the administrative control of all theaffairs of the Association.He will be responsible for all the correspondence of or in relation tothe Association.Keep an up to-date Register ofMembership.Keep a correct record of the proceedings of all the meetings of theAssociation and its sub-committees, ifany.

6


9/14

(e) Organize, arrange and convene meetings, lectures, demonstrationsand conferences.

(f) Prepare the Annual Report.(g) Do all such duties as are incidental to his office.

N:04 JOINT SECRETARIES:In their zones will help the Secretary General in Performing his assignments,and function as Secretary General in meetings in their own zones in the absenceof the Secretary General.N.05 TREASURER:J t will be the duty of the Treasurer to:

a) ,Have custody of all the funds and assets of the Association and.maintain their proper accounts.b) To collect all the dues for the Association.c) Make payments and maintain proper vouchers of the expenses of theassociation as sanctioned by the Executive Board.d) Prepare the annual statement of accounts for purpose of audit and

present the audited accounts at the annual General Meeting.N.06 MEMBERS:Attend all meetings of the Executive board.N.07 PRESIDENT ELECT:Attend all meetings of the Executive Board.N.08 IMMEDIATE PAST PRESIDE T:Attend all meetings of Executive board.

(

O. RESIGNATION OF OFFICE BEARERS0.01 Any office bearer may resign his office by giving a notice in writing tothe President or the Secretary General, such notice will be put before theExecutive Board and the resignation will take place from the date of itsacceptance by the Executive Board.0.02 If an office bearer ceased to be an ordinary member, he will be deemedto have vacated his office.

7


10/14

P . VACANCIES TO THE EXECUTIVE BOARDP.Ol In the event the post of president falling vacant at any time due to anycause, the Vice President of the same Geographic Zone will take overimmediately. In the event the post of Secretary General falling vacant at anytime due to any cause the Joint Secretary, with membership seniority will takeover immediately.P.02 In the event the post of Vice President, Joint Secretary or Treasurerfalling vacant, the ExecutiveBoard shall elect one of the members of the Executive Board to fill that vacancy.till next election.P.03 In the event the post of the member of the Executive Board fallingvacant the Executive Board shall elect one of members of the association fromthe concerned province to fill that vacancy till next election.P.04 In the event the post of President Elect falls vacant at any time due toany cause, new elections will take place during the business meeting of the nextNational Conference ofthe Association.Q. The Executive Board may in addition to the powers and authorities expresslyconferred upon it by these Articles, exercise all such powers and do all such actsand things as may be exercised or done by the Association and are not hereby orby statute expressly directed or required to be exercised or done by theAssociation or at ageneral meeting.EXECUTIVE BOARD MEETINGSThe President or Vice President or the Secretary General may convene anordinary meeting of the Executive Board at such time and place as may benecessary for transacting the business of the Association. The Secretary Generalshall summon a special meeting of the Executive Board on a requisition inwriting signed by not less than 5 members of the Executive Board. Notice of themeeting shall be given by the Secretary General in writing to all the members atleast IS days in advance ..Five members of the Executive Board shall form a quorum for a meeting of theExecutive Board. If a quorum is not present within Y 2 an hour after the appointedtime, the meeting if requisitioned by the members shall be dissolved, andordinary meeting, shall be adjourned to a later time at the same place and date orthe next day and no quorum will be required for such an adjour 1:!ed meeting.If the President or the Executive Board so direct, any business or call of businessof the Executive Board may be passed by a majority of the members of the

8


11/14

executive Committee.ANNUAL BUSINESS MEETING:U .O l Annual Business Meeting shall be held every year on a date and placeof National Orthopedic Conference. This will be decided by the ExecutiveBoard. The notice of such a meeting shall be given by the Secretary General inwriting to every member of the association atleast one month in advance.U.02 National Orthopedic Conference will be organized by PakistanOrthopedic Association Every Year. Venue ofthe Conference will be declaredby the Executive Board during the business meeting.v..' THE AGENDA FOR THE ANNUAL BUSINESS MEETING WILL BEV.Ol To receive and adopt the report of the proceedings of the Executiveboard.and its sub-committee if any, and of the activities of the Associationtogether with a statement of the assets and liabilities of the Association for theproceeding year and the Auditors report for the Past year.V.02 To elect office bearers and members of the. Executive Board for theensuing one year. All elections of the Executive Board will be by ballot exceptfor unopposed candidates. Nominations duly proposed and seconded, andbrought with the consent of the candidate must be intimated to the SecretaryGeneral at least seven days before the ballot. To be eligible to cast a vote it isnecessary that a voter has been accepted as a Full Member of the Association.Any member or fellow who is otherwise eligible for voting but cannot bephysically present at the time of voting may cast his vote by a Postal Ballotprovided he has informed the Secretary General of the Association in Writing,atleast 14 days before a meeting his inability to attend such a meeting. Vote mayalso be cast by method of 'Porxy'. However, the person casting vote by 'Proxy'him- : self be a Full member of the Association and be eligible for casting hisown vote as well. Notice for 'Proxy' method in writing must be given to theSecretary General atleast 14 days in advance. Failure to notify in writing willmake Postal Ballot or 'Proxy' voting invalid.V.03 To consider amendments to the constitution, if any.V.04 To consider resolutions, if any, put up by the Executive Board.V.OS To appoint an auditor or auditors for the ending year and to fix his ortheir remuneration's, if necessary.

9

V.06 To appoint Honorary Legal Advisors.


12/14

V.07 To transact any other business with the permission of the Chair.w. UORUM FOR THE ANNUAL BUSINESS MEETINGONE-THIRD of the Members, Fellows and Emeritus Fellows shall form thequorum. If within ~ an hour of the appointed time for the annual businessmeeting, there in no quorum present, the meeting shall stand adjourned to thenext day at the same time and place and such meeting shall transact all thebusiness for which. the General Meeting was called. No quorum will benecessary for the adjourned business meeting.X .O l. SPECIAL BUSINESS MEETINGThe President or Executive Board may when required, and shall upon receipt ofa written requisition signed by at least 113of the members clearly stating theirreasons to, convene a special business meeting of the Association. Suchrequisition by the members will address to the President to convene the meetingat such time and place as fixed by the President and within 30 days of the receiptof the requisition. At least 15 days notice of the meeting shall be given to themembers in writing. If the Secretary General fails to convene a meeting within30 days of the receipt of the requisition, the requisitionists may themselvesconvene a special general meeting on such date and place as may be decidedamongst themselves.X.02 One third of the members or 50 whichever is less shall form a quorumfor a special business meeting. Ifwithin 112an hour of the appointed time, thereis no quorum present, the meeting if requisitioned shall attend dissolved but ifconvened by the executive board, it shall be adjourned to the next day at thesame time and place and transact its business if necessary without a quorum.Y.Ot The person presiding at the business meeting may with the consent ofthe members adjourn the same to a later hour on the same date or later date andsuch adjourned meeting will transact only that business that is left unfinished atthe time ofadjournment.Y.02 Every question or resolution before any meeting shall be decided bymajority of the votes cast at the meeting. In case of equal votes on an issue theperson presiding will have ~ second vote in addition to his own vote as amember. After the voting the person presiding shall declare weather theresolution has been carried or lost and the result entered in the minutes of themeeting and such an entry shall be sufficient proof ofthe fact.Z. Iu~ . 1 \ . ' .Z.Ot All funds of the Association whatever their sources will be depositedin aBank or Banks to be decided by the Executive Board.Z.02 All cheques will be payable to the Pakistan Orthopaedic Association.

10


13/14

This document was printed by Dr Muhammed Umar the Secretary Generalof the Pakistan Orthopaedic Association, In September, 1997 in the light ofamendments made by the executive Board in its recent meetings and approvedby the General body meeting held in October 1996, at Quetta.

Dr Muhammed UmarDip10IIfateAmerican Board Ortho. Surg. Prof I. A. JokhioF.R.C.S.Secretary GeneralPakistan Orthopaedic Association PresidentPakistan Orthopaedic Association

Prof Aftab AhmedF.R.C.S.Immediate Past presidentPakistan Orthopaedic Association

Prof. Naseer Mahmud AkhterF.R.C.S.President ElectPakistan Orthopaedic Association

11


14/14

PAKISTAN ORTHOPAEDIC ASSOCIATIONApplication for Membership/Data for updating POA Directory

Standard Personal InformationName: _

First Middle LastMailing Address: --'-- _

Clinic/Hospital Address: _/ ----------------------------------------------------Contacts (Res): Clinic: _Mobile: Fax: _E~mail Address: _Qualification: (Please attach copies of certificates)Degree: _~ (InstitutelYear) _Degree: (InstitutelYear) _Degree: (InstitutelY ear) _Degree: (InstitutelY ear) _

PMDC, Reg #: _Signature of Applicant Date

Proposed byName & POA Membership No.

Proposed byName & POA Membership No.

For Official UseApproved / Not Approved

Membership Number Registration Fee Annual Fee

For further information, please write to :Pakistan Orthopaedic AssociationFlat-8/J, Dadabhoy Center,Karachi - 75530Phone/Fax: (021)7782374

poa constitution

Documents