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PORT AUTHORITY OF SAN ANTONIO

HOW TO DO BUSINESS WITH PORT SAN ANTONIOJuly 26, 2011

Wyndie Applewhite, Contracting ManagerDepartment of Finance

INTRODUCTION:BackgroundAbout Port San AntonioProcurement PolicySMWBE Participation ObjectiveVendor DatabaseISO CertificationQ & A

BACKGROUND: In 1996, the Greater Kelly Development

Corporation (GKDC) was established as a local development authority on an interim basis under the Development Corporation Act of 1979 for the development and redevelopment of Kelly Air Force Base (Kelly).

In November 1999, the City established the Greater Kelly Development Authority (GKDA) as the successor-in-interest to the GKDC pursuant to the newly enacted Senate Bill 655.

BACKGROUND: In 2006, GKDA changed its name to Port Authority of

San Antonio (the “Port”) dba Port San Antonio, and is established as a special district and political subdivision of the State of Texas, for the purpose of monitoring the proposed closing of Kelly.

The Port is governed by an eleven member Board of Directors, appointed by the City Council of San Antonio.

The Port is responsible for conducting comprehensive studies of all issues related to the closure, conversion, redevelopment , and future use of Kelly.

PORT’S MISSION:Transform the former Kelly Air

Force Base to the benefit of San Antonio, creating quality jobs and generating economic growth.

Vision - Create Port San Antonio as a high performance industrial airport, railport, and town center that is a quality place to live, work, play and learn.

PORT SAN ANTONIO:The Port –

◦Is a new multimodal logistics platform and commercial center in South Central Texas;

◦Operates and develops an1,880 acre site, and creates and manages facilities;

◦Is currently host to more than 70 businesses that include, but not limited to, aerospace, logistics, manufacturing, education, military and other industries;

Boeing Lockheed Martin Standard Aero Chromalloy Gas Turbine

Corporation Chromalloy Power Service Corp. Pratt & Whitney Gore Design Completions Atlantic Aviation Aerospace Products SE AVCHEM, Inc. Gexpro Services New Breed Logistics URS Corp. (formerly EG&G)

PORT SAN ANTONIO:

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03/2010

9

Warehouse/Office Flex Complex, 2007

330,000 Sq. Ft.

03/2010

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Air Cargo Terminal #1, 2008

89,600 Sq. Ft.

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Gore Design Completions’ Hangar, 2005

205,000 Sq. Ft.670 Employees

03/2010

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Triple S Steel, 2003

120,000 Sq. Ft. steel distribution facility70 Employees

03/2010

PORT SAN ANTONIO:The Port addresses various tenant

requirements by providing an abundance of services that include:◦ Custodial, Special Security, Grounds Maintenance◦ Trash Disposal and Recycling, Catering◦ Construction –

Expansions, Renovations, and Build to Suit Construction Repairs for roofing replacement projects,

installation of equipment (electrical, technical, plumbing, etc.)◦ Professional –

Environmental, A & E, Appraisals, Accounting, AuditingThese services are also utilized by the Port in

its day-to-day operations.

PORT SAN ANTONIO:As a political subdivision of the State of

Texas, Port San Antonio is subject to comply with –◦ various provisions of Chapter 378 and 271 of the Texas

Local Government Code;◦ laws, rules and regulations for activities funded by

other units of federal, state and local governments;◦ the Texas Open Meetings Act – Texas Government

Code, Chapter 551; and◦ the Public Information Act, Texas Government Code,

Chapter 552.◦ the Texas Government Code, Chapter 2254,

Professional and Consulting Services, subchapter A. Professional Services

Procurement:In 2003, The Port Authority of San

Antonio Board of Directors (BoD) adopted a Procurement Policy.

In 2007, this Policy was amended, increasing the President & CEO’s Contracting Authority.

Procurement: Contracts valued < $20K = No Competition Required Contracts valued > $20K, but < $200K = Minimum 2 Responses Contracts valued > $200K = Formal Competition

This requirement applies to Contracts for –◦ Professional Services◦ Construction Services◦ Personal/General Services◦ Purchase of Materials and Equipment

SMWBE OBJECTIVES: It is the Port’s policy to encourage involvement of

qualified Small, Minority, Women-Owned Business Enterprises (SMWBE) and Local Business Enterprises in soliciting and awarding competitive contracts in accordance with the specific goals adopted by the Authority’s Board of Directors.

The Port actively promotes SMWBE certification and encourages vendors to contact the SCTRCA to obtain applicable certifications.

The Port currently has over 1,800 active vendors with the award of over 59% of contracts to Small Businesses.

SMWBE OBJECTIVES:FY10 the Port awarded Contracts for:

◦Construction Services = $13.6M $8.3M (61%) to SBE firms.

23% awarded to MBE and WBE firms;

◦Professional Services = $1.8M $ .703M (39.4%) to SBE firms.

34% awarded to MBE and WBE firms

◦Pers./Gen. Services, Material & Equip. = $5.3M $1.2M to SBE firms.

15% awarded to MBE and WBE firms

SMWBE OBJECTIVES:FY-11, as of June 2011, the Port awarded

Contracts for:◦Construction Services = $4.3M

$1.1M (26%) to SBE firms. 28% awarded to MBE and WBE firms;

◦Professional Services/General Services = $2.5M $ .576M (30%) to SBE firms.

18% awarded to MBE and WBE firms

SMWBE Objectives:Anticipated Contracts

remaining for FY-Anticipated Contracts for FY-11

Estimated Contract Amount

Aerospace Complex Drainage

$ 3.5M

Miscellaneous Tenant Improvements

$ 1.4M

HVAC Unit Replacements $ 1.2MInsurance Broker Services

TBD

Armed/Unarmed Security Services

TBD

Air Force Facility Improvements

$ .400M

ISO CERTIFICATION: ISO (International Organization for Standardization)

◦ The Port has joined the ranks of the region’s entities certified by Direct Assessment Services Certification for the ISO 9001:2008 standard of the Switzerland-based International Organization for Standardization, or ISO.

◦ The ISO 9001:2008 certification for quality management reflects the Port’s focus on following best business practices as it continues to grow as a regional industrial airport and railport.

◦ The Port utilizes the ISO process to strengthen its relationship with its customers, and vendors.

◦ To comply with the ISO 9001:2008 Standard, the Port is required to conduct periodical performance evaluations of its vendors.

VENDOR REGISTRATION:Vendors registered with Port San Antonio are

invited to participate in various procurement opportunities.

To register as a Port San Antonio Vendor, visit our website at: http://www.portsanantonio.us/businessopportunities

Vendors registered with Port San Antonio – are notified via email regarding formal solicitations have access through the Port’s website to solicitation and

training information from other public entities are shared with the Port’s tenants, general contractors, and

other public and private entities seeking vendors to provide services.

PORT CONTACTS: Wyndie Applewhite, Manager, Contracting Services –

wyndie.applewhite@portsanantonio.us;

Terry Arrington, Administrative Assistant – Contract Support Services – terry.arrington@portsanantonio.us

Elena Cantu, Administrative Assistant – Vendor Data Base Coordination – elena.cantu@portsanantonio.us

Vendor Registration/Open Procurement Opportunities – www.portsanantonio.us/businessopportunities

Q & AHOW TO DO BUSINESS WITH PORT SAN ANTONIO

July 26, 2011

Wyndie Applewhite, Contracting ManagerPort Authority of San Antonio

907 Billy Mitchell Blvd.San Antonio Texas 78226-1802

O – (210) 362-7849; C – (210) 286-0774; F – (210) 362-7832Email: wyndie.applewhite@portsanantonio.us

Web address: www.portsanantonio.us

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