PORT COMMISSIONREGULAR BOARD MEETING AGENDA

June 10, 2015 at 12:00 PMRevise 6­5­15

CONVENE GENERAL BOARD MEETING• Review and approve agenda

CITIZEN COMMENTSThis is an opportunity for citizens to address the Commission on agenda items or other items theywish to bring to the attention of the Commission. Citizens are encouraged to discuss operationalissues in advance with the Port Manager. In consideration of others wishing to speak, pleaselimit your remarks to five minutes

CONVENE PUBLIC HEARING FOR ADOPTION OF THE FY2015AMENDED BUDGET

CONVENE PUBLIC HEARING FOR ADOPTION OF THE FY20 16BUDGET

ADOPT FY2015 AMENDED BUDGET

ADOPT FY2016 BUDGET

ADOPT 2016 TAX LEVY

ADOPTION OF MINUTES• Regular meeting: May 13, 2015• Special meeting: May 18, 2015 (Lenore Open House)• Special meeting: May21, 2015 (Culdesac Open House)• Special meeting: May 21, 2015 (Lapwai Open House)

TERMINAL II & DOCK OPERATIONS REPORT

Agenda Continued — Page 2

MANAGER’S REPORTACTIVE AGENDA:Discuss and consider for approval Resolution 15­3. Exclusive Bid Procurement Processfor Fiber Optic Cable Project 15­1. Sealed bids to be received by 4:00PM on June 25,2015.

NON­ACTIVE AGENDA: ­­ Please see attaChed

COMMISSION COMMITTEE REPORTS

FINANCIAL REPORT

ACT ON CLAIMS

ADJOURN

Manager’s ReportMay 13, 2015

REVISED AGENDA 6­5­15

Active A2enda:

1. Discuss and consider for approval Resolution 15­3. Exclusive BidProcurement Process for Fiber Optic Cable Project 15­1. Sealed bidsto be received by 4:00 pm on June 25, 2015

Non­Active Agenda ­ Project Review! Updates:

1. Presentation by Sebastian Degans, General Manager of Marine andTerminal Business Development, Port of Portland

2. Harry Wall Industrial Park — Plat Update

3. Rail Repairsa. Great Northwest Railroad Rail maintenance ­ $3,500

4. Fiber Optic Network Updatea. Placement of fiber line in downtown Lewiston during current

stormwater construction project

5. Community Outreach Update

6. Upcoming meetings!events:a. June l7~ — Pioneer Ports Meeting at Boyer Park at 6:00 pmb. June 22~ — 24th ­ PNWA at Hood River, ORc. June ~ — Valley Vision annual Meeting at Red Lion at

5:00pmd. July 8th Regular Port Commission Meeting at noon

FY 20 14­20 15AMENDED BUDGET HEARING AGENDA

June 10, 2015

Convene Budget Hearing

Direct Port Manager to Review Amended Budget

Comments from the Public _*P/ease limit remarks to five minutes*

Declare Hearing Closed

NOTICE OF HEARING UPON AMENDED BUDGET

PORT OF LEWISTON

NEZ PERCE COUNTY, IDAHO

PUBLIC NOTICE IS HEREBY GIVEN, that the Port Commission of the Port of

Lewiston proposes to adopt an amended budget for the fiscal year commencing July 1,

2014. A copy of such amended budget is attached hereto as Exhibit “A” and by this

reference incorporated herein and made a part of this Notice.

NOTICE IS FURTHER GIVEN that a public hearing upon such proposed

amended budget of the Port of Lewiston will be held on Wednesday, June 10, 2015, at

the hour of 12:00 o’clock, P.M., or as soon thereafter as the matter may be heard, at the

Port District Office, 1626 Sixth Avenue North, Lewiston, County of Nez Perce, State of

Idaho, at which time and place the said Commissioners will attend and explain the said

amended budget and take action thereon.

DATED this 13th day of May, 2015.

PORT OF LEWISTON

By: _____________________

Mary Haseno~brISecretary

Port of Lewiston Exhibit A

2014­2015 Proposed Amended BudgetCurrent Budget Increase Proposed AmendedBudget or Budget

711114­6130115 (Decrease) 711114­6130115

RevenueTax Levy Revenue $ 450,000 $ 7,000 $ 457,000Sales Tax Revenue $ 105,000 $ ­ $ 105,000Lieu Tax $ 58,055 $ (710) $ 57,345Terminal 1 &2 Revenue $ 857,000 $ (195,400) $ 661,600Rentals $ 453,844 $ 7,656 $ 461,500Other Income:

Interest $ 8,000 $ 4,000 $ 12,000Prior Revenue Carryover $ ­ $ 288,976 $ 288,976

Total Revenue $ 1,931,899 $ 111,522 $ 2,043,421

ExpendituresGeneral Operations

Port CommissionPer Diem $ 11,000 $ 2,000 $ 13,000Fringe Benefits $ 1,143 $ 357 $ 1,500Travel & Professional Dev $ 9,300 $ 500 $ 9,800Other Expense $ 23,175 $ (3,175) $ 20,000

Port AdministrationSalaries $ 186,421 $ 20,579 $ 207,000Fringe Benefits $ 73,500 $ 6,500 $ 80,000Travel & Professional Dev $ 21,500 $ (5,000) $ 16,500Other Expense $ 26,850 $ 3,150 $ 30,000Equipment $ 2,500 $ 2,500 $ 5,000

Legal Services $ 33,000 $ (10,000) $ 23,000Auditing & Accounting $ 19,500 $ 500 $ 20,000Public Information & Promotion $ 29,100 $ 5,900 $ 35,000Econ Dev &Valley Vision $ 45,000 $ (4,000) $ 41,000General Insurance $ 21,000 $ 27,100 $ 48,100Facilities Maintenance $ 71,000 $ 12,000 $ 83,000Utilities $ 21,000 $ 2,000 $ 23,000Navigation Issues $ 25,000 $ ­ $ 25,000Lieu Tax $ 58,055 $ (710) $ 57,345Terminal 1 &2Operatioris $ 614,500 $ (211,324) $ 403,176

Sub­Total General Operation $ 1,292,544 $ 151,123 $ 1,141,421

Land Acquisition/Dev $ 639,355 $ 262,645 $ 902,000Total Expenditures $ 1,931,899 $ 111,522 $ 2,043,421

FY 20 15­20 16BUDGET HEARING AGENDA

June 10, 2015

Convene Budget Hearing

Direct Port Manager to Review Budget

Comments from the Public —

Declare Hearing Closed

NOTICE OF HEARING UPON PROPOSED BUDGET

PORT OF LEWISTON

NEZ PERCE COUNTY, IDAHO

PUBLIC NOTICE IS HEREBY GIVEN, that the Port Commission of the Port of

Lewiston has adopted a proposed Budget for the fiscal year commencing July 1, 2015,

and has levied a tax sufficient to raise the sum of $420,000.00 from such levy for the

said fiscal year.

NOTICE IS FURTHER GIVEN that a public hearing upon such proposed Budget

of the Port of Lewiston will be held on Wednesday, June 10, 2015, at the hour of 12:00

o’clock, P.M., or as soon thereafter as the mailer may be heard, at the Port District

Office, 1626 Sixth Avenue North, Lewiston, County of Nez Perce, State of Idaho, at

which time and place the said Commissioners will attend and explain the said proposed

Budget and hear any objections thereto.

SAID PROPOSED BUDGET will be available for public inspection prior to said

hearing at the said Port District office between the hours of 9:00 a.m. and 12:00 noon

and 1:00 p.m. and 5:00 p.m. of any weekday not a public holiday.

A copy of such proposed Budget is annexed hereto marked Exhibit “A” and by

this reference incorporated herein and made a part hereof.

DATED this 13th day of May, 2015.

PORT OF LEWISTON

By: ____________

Mary HasenoehrlSecretary

Port of Lewiston

2015­2016 Budget

EXHIBIT A Adopted Budget Increase Proposed

FY 15 Budget or FY 16 Budget

711114­6/30/15 (Decrease) 711115­6/30/16

Revenue

Tax Levy Revenue $ 450000 $ (30000) $ 420,000

Sales Tax Revenue $ 105,000 $ ­ $ 105,000

Lieu Tax $ 58,055 $ 406 $ 58461

Terminal 1 & 2 Revenue $ 857,000 $ (537,000) $ 320,000

Rentals $ 453,844 $ 34,628 $ 488,472

Dark Fiber Optic $ ­ $ 7,500 $ 7500

Other Income:

Interest $ 8000 $ ­ $ 8,000

Tax Replacement Funds $ ­ $ 12,217 $ 12,217

Prior Revenue Carryover $ ­ $ 732,311 $ 732311

Total Revenue $ 1,931,899 $ 220,062 $ 2,151,961

ExpendituresGeneral Operations

Port Commission

Per Diem $ 11,000 $ ­ $ 11,000

Fringe Benefits $ 1,143 $ ­ $ 1,143

Travel & Professional Dev $ 9,300 $ 2,000 $ 11,300

Other Expense $ 23,175 $ (4,425) $ 18,750

Port Administration

Salaries $ 186,421 $ 58,268 $ 244,689

Fringe Benefits $ 73,500 $ 27,868 $ 101,368

Travel & Professional Dev $ 21,500 $ ­ $ 21,500

Other Expense $ 26,850 $ ­ $ 26,850

Equipment $ 2,500 $ (1,500) $ 1,000

Legal Service $ 33,000 $ (17,000) $ 16,000

Auditing & Accounting $ 19500 $ 6,500 $ 26,000

Public Information & Promotic $ 29,100 $ (800) $ 28,300

Econ Dev & Valley Vision $ 45,000 $ (5,000) $ 40,000

General Insurance $ 21,000 $ 9,000 $ 30000

Facilities Maintenance $ 71,000 $ (22,000) $ 49,000

Utilities $ 21,000 $ 1,000 $ 22,000

Navigation Issues $ 25,000 $ ­ $ 25,000Lieu Tax $ 58,055 $ 406 $ 58,461Terminal 1 & 2 Operations $ 614,500 $ (548,500) $ 66,000

Sub­Total General Operation $ 1,292,544 $ (494,183) $ 798,361

Land Acquisition & Econ Dev $ 639,355 $ 714,245 $ 1,353,600

Total Expenditures $ 1,931,899 $ 220,062 $ 2,151,961

PORT OF LEWISTONRESOLUTION NO. 15­2

TAX LEVY AND BUDGET HEARING

BE IT RESOLVED by the Port Commission of the Port of Lewiston, Idaho,

that there be, and is hereby levied, for the fiscal year commencing July 1 2015, a

tax upon all taxable property within the Port District of the Port of Lewiston, in

mills and portions of mills, sufficient to raise the sum of $420000.00 by means of

such tax levy; the same being the total tax levied for all Port District purposes,

except the payment of the prncipal and interest of the general bonded

indebtedness of the Port, for the fiscal year commencing July 1 2015, and

BE IT FURTHER RESOLVED, that a public hearing upon the proposed

budget of the Port of Lewiston for the fiscal year commencing July 1, 2015, be

held at the Port District Office, 1626 Sixth Ave North, Lewiston, County of Nez

Perce, State of Idaho, on Wednesday, June 10, 2015, at the hour of 12:00 p.m.,

or as soon thereafter as the matter may be heard, and that notice of such heaiing

be posted in the following places within the district:

At or near the front door of the offices of the Lewislon Orchards Irrigation District,

Lewiston, Idaho;

At or near the front door of the Lewiston City Hall, Lewiston, Idaho;

At or near the front door of the Nez Perce County Courthouse, Lewiston, Idaho,

At or near the front door of Valley Foods, Lapwai, Idaho;

At or near the front door of the United States Post Office, 102 N Main Street,

Peck, Idaho.

That said notice be posted at least 10 days pror to such hearing.

BE IT FURTHER RESOLVED, that the Port Attorney prepare and cause

to be published a copy of the proposed budget, together with a Notice of Hearing

thereon, in the Lewiston Morning Tribune at Lewiston, Idaho, as provided by law.

BE IT FINALLY RESOLVED, that a copy of said proposed budget shall be

available for public examination from and alter the posting of Notice of Hearing,

at the office of the Port District, 1626 Sixth Ave North, Lewiston, Idaho, between

the hours of 9:00 am. and 12 o’clock noon and 1:00 p.m. and 5:00 p.m. of every

day not a legal holiday.

PORT OF LEWISTON

~ ~ ~ 02OIS~Mike Thomason, commission Presideni Date