port safety, health and environmental management code (pshem code)

7/31/2019 Port Safety, Health and Environmental Management Code (PSHEM Code)

1/76


2/76


3/76


4/76

May 2012

This publication may be reproduced in whole or in part and in any form for HGXFDWLRQDO RU QRQ SURW SXUSRVHV RU WR SURYLGH ZLGHU GLVVHPLQDWLRQ IRU SXEOLFUHVSRQVH SURYLGHG SULRU ZULWWHQ SHUPLVVLRQ LV REWDLQHG IURP WKH 3(06($5HVRXUFH )DFLOLW\ ([HFXWLYH 'LUHFWRU DFNQRZOHGJPHQW RI WKH VRXUFH LV PDGH DQGQR FRPPHUFLDO XVDJH RU VDOH RI WKH PDWHULDO RFFXUV 3(06($ ZRXOG DSSUHFLDWHUHFHLYLQJ D FRS\ RI DQ\ SXEOLFDWLRQ WKDW XVHV WKLV SXEOLFDWLRQ DV D VRXUFH

No use of this publication may be made for resale or any purpose other than thoseJLYHQ DERYH ZLWKRXW D ZULWWHQ DJUHHPHQW EHWZHHQ 3(06($ DQG WKH UHTXHVWLQJSDUW\

3XEOLVKHG E\ WKH 3DUWQHUVKLSV LQ (QYLURQPHQWDO 0DQDJHPHQW IRU WKH 6HDV RI (DVW $VLD 3(06($ S

3ULQWHG LQ 4XH]RQ &LW\ 3KLOLSSLQHV

3(06($ 3RUW 6DIHW\ +HDOWK DQG (QYLURQPHQWDO 0DQDJHPHQW &RGH36+(0 &RGH 3DUWQHUVKLSV LQ (QYLURQPHQWDO 0DQDJHPHQW IRU WKH 6HDV RI (DVW

$VLD 3(06($ 4XH]RQ &LW\ 3KLOLSSLQHV

ISBN 978-971-9929-02-4

3(06($ LV D *() 3URMHFW ,PSOHPHQWHG E\ 81'3 DQG ([HFXWHG E\ 81236

7KH FRQWHQWV RI WKLV SXEOLFDWLRQ GR QRW QHFHVVDULO\ UHHFW WKH YLHZV RU SROLFLHV RI WKH*OREDO (QYLURQPHQW )DFLOLW\ *() WKH 8QLWHG 1DWLRQV 'HYHORSPHQW 3URJUDPPH

81'3 WKH 8QLWHG 1DWLRQV 2IFH IRU 3URMHFW 6HUYLFHV 81236 DQG WKH RWKHUSDUWLFLSDWLQJ RUJDQL]DWLRQV 7KH GHVLJQDWLRQ HPSOR\HG DQG WKH SUHVHQWDWLRQ GR QRWLPSO\ H[SUHVVLRQ RI RSLQLRQ ZKDWVRHYHU RQ WKH SDUW RI *() 81'3 81236 RU WKH3DUWQHUVKLSV LQ (QYLURQPHQWDO 0DQDJHPHQW IRU WKH 6HDV RI (DVW $VLD 3(06($FRQFHUQLQJ WKH OHJDO VWDWXV RI DQ\ FRXQWU\ RU WHUULWRU\ RU LWV DXWKRULW\ RU FRQFHUQLQJWKH GHOLPLWDWLRQ RI LWV ERXQGDULHV

PEMSEA Resource Facility3 2 %R[ 4XH]RQ &LW\ 3KLOLSSLQHV7HO )D[

(PDLO LQIR#SHPVHD RUJZZZ SHPVHD RUJ

7KH ,QWHUQDWLRQDO 2UJDQL]DWLRQ IRU 6WDQGDUGL]DWLRQ ,62 JUDQWHG SHUPLVVLRQ IRUWKH XVH RI ,62 6WDQGDUGV FODXVHV LQ WKH 36+(0 &RGH DQG *XLGHOLQHV

7KH SDUWV RI ,62 ,62 ,62 DQG ,62DUH UHSURGXFHG ZLWK WKH SHUPLVVLRQ RI WKH ,QWHUQDWLRQDO 2UJDQL]DWLRQ

IRU 6WDQGDUGL]DWLRQ ,62 7KHVH VWDQGDUGV FDQ EH REWDLQHG IURP DQ\ ,62 PHPEHUDQG IURP WKH ZHEVLWH RI WKH ,62 &HQWUDO 6HFUHWDULDW DW WKH IROORZLQJ DGGUHVVZZZ LVR RUJ &RS\ULJKW RQ WKH SDUWV RI ,62 VWDQGDUGV UHSURGXFHG UHPDLQV ZLWK,62

Port Safety, Health andEnvironmental Management Code(PSHEM Code)


5/76

Acknowledgements

The development of the PSHEM Code was initiated during the second phase of PEMSEA under the Global Environment Facility/United Nations DevelopmentProgramme/International Maritime Organization (GEF/UNDP/IMO) RegionalProgramme on Partnerships in Environmental Management for the Seas of East

Asia (PEMSEA), in collaboration with the following international, governmentaland nongovernmental organizations (NGOs):

German International Cooperation (GIZ): ASEAN GTZ Sustainable

Port Development in the ASEAN RegionInternational Association of Lighthouse Authorities (IALA)International Association of Ports and Harbours (IAPH)International Cargo Handling and Coordination Association (ICHCA)International Harbour Masters Association (IHMA)International Labor Organization (ILO)International Maritime Organization (IMO)International Organization for Standardization (ISO)Ministry of Transport, MalaysiaOil Companies International Marine Forum (OCIMF)

Organisation for Economic Co-operation and Development (OECD)Permanent International Association of Navigation Congresses (PIANC)Port Authority of ThailandUnited Nations Environment Programme (UNEP)United Nations Committee on Trade and Development (UNCTAD)

The cooperation of Port of Tanjung Pelepas, Malaysia; Bangkok Port, Thailand;and Laem Chabang Port, Thailand, in developing the suite of port safety,health and management (PSHEM) services, including the PSHEM Code, isalso gratefully acknowledged. Special mention is extended to the managers,

supervisors and staff of the three ports that volunteered their time and energyto develop and demonstrate PSHE Management Systems (PSHEMS) withintheir ports.


6/76

This Port Safety, Health and Environmental Management (PSHEM) Code wasedited by Mr. Renato Cardinal, PEMSEA Programme Manager for Partnership

Applications; with technical direction and guidance from Mr. S. Adrian Ross,3(06($ &KLHI 7HFKQLFDO 2IFHU 7KH VLJQLFDQW FRQWULEXWLRQV RI WKH IRVWDII RI 3(06($ LQ WKH GHYHORSPHQW UHYLHZ DQG UHQHPHQW RI WKLV Gare likewise acknowledged.

0V 1DQF\ %HUPDV 6HQLRU &RXQWU\ 3URJUDPPH 0DQDJHU

0V 'LDQD )DFWXDU 7UDLQLQJ 2IFHU DQG0U 5DLQLHU 5HTXLQDOD 7HFKQLFDO $VVLVWDQW

Editorial and layout support by Ms. Anna Rita Cano, Communications Associate,and Mr. Jonel Dulay, Artist, PEMSEA, are also appreciated. The support andencouragement of other management and technical staff of PEMSEA are alsoacknowledged.


7/76

Table of Contents

iii

IntroductionThe PSHEMS CodeRelationship with other International Standards

1. Scope and Application of the PSHEMS Code

1.1. Objective

7HUPV DQG 'HQLWLRQV

3. Governance

3.1. Port Authority Commitment3.1.1 SHE Governance Policy3.1.2 Vision and Mission3.1.3 Objectives and Targets

3.2. Safety, Health and Environmental Management Regulations3.3. Management Arrangements

3.3.1 PSHEMS Control3.3.2 Monitoring and Measurement3.3.3 Review and Improvement

3.4. Awareness and Communication3.5. Port Resources Management

4. Port Operation, Safety, Health and EnvironmentalManagement System Requirements

4.1. General Requirements4.2. Port Operation, Safety, Health and Environmental

Management System Policy Statement4.3. Planning

+D]DUG ,GHQWLFDWLRQ 5LVN $VVHVVPHQW DQGControl Measures

/HJDO DQG 2WKHU 5HTXLUHPHQWV4.3.3 PSHEMS Objectives and Targets4.3.4 PSHEMS Programs

4.3.4.1 Safety Programs4.3.4.2 Health Programs4.3.4.3 Environmental Programs

123

4

5

5

8

8899999

10101010

11

1111

1112

121212131313


8/76

4.4. Implementation and Operational Control4.4.1 Responsibility and Authority4.4.2 Management Representative(s)4.4.3 Resource Management, Training and Awareness4.4.4 PSHEMS Documentation4.4.5 Control of Documents4.4.6 Operational Control4.4.7 Emergency Preparedness and Response

4.5. Measurement, Analysis and Improvement4.5.1 Monitoring and Measurement4.5.2 Nonconformity, Corrective Action and Preventive Action4.5.3 Control of Records4.5.4 PSHEMS Audit

4.6. Management Review and Continual Improvement

Annex AGuidance on the Background and Use of the PSHEM Code

Annex BCorrespondence between ISO 9001:2008, ISO 14001:2004,OHSAS 18001:2007 and the PSHEM Code

Annex CPSHEM Code Relationship with International Conventions,Codes and Guidelines

Annex DProcess for Development and Approval of PEMSEA Codes,Guidelines and Good Practices

1313141414151516

161616171717

20

52

60

62


9/76


10/76

Port Safety, Health and Environmental Management Code (PSHEM Code)

The PSHEM Code

7KH 36+(0 &RGH VSHFLHV UHTXLUHPHQWV IRU DQ HIIHFWLYH SRUW VDhealth and environmental management system (PSHEMS) to enable anRUJDQL]DWLRQ WR GHYHORS DQG LPSOHPHQW SROLF\ DQG REMHFWLYHV WKDFFRXQW OHJDO UHTXLUHPHQWV DQG LQIRUPDWLRQ DERXW KD]DUGV DVVRLWV DFWLYLWLHV ZKLFK KDYH RU FDQ KDYH VLJQLFDQW ULVN RU LPhealth and environment. The PSHEMS is intended to be integrated with

RWKHU PDQDJHPHQW UHTXLUHPHQWV RI WKH RUJDQL]DWLRQ WKHUHE\ Kachieve business and economic goals as well.

7KH 36+(0 &RGH LV LQWHQGHG WR DSSO\ WR DOO W\SHV DQG VL]HV RI SRUthis reason, the requirements are expressed in broad terms as guidingprinciples and objectives so that they can have widespread application. ItLV IRU WKLV UHDVRQ WKDW WKH 36+(0 &RGH GRHV QRW VWDWH VSHFLFhealth and environmental protection criteria.

The cornerstone of good safety, health and environmental management isFRPPLWPHQW IURP WKH WRS PDQDJHPHQW )XUWKHUPRUH LQ PDWWHUV RIand pollution prevention, it is the commitment, competence, attitudeDQG PRWLYDWLRQ RI DOO LQGLYLGXDOV DW DOO OHYHOV LQ HYHU\determines the end result.

PSHEM Code)


11/76


12/76


Port Safety, Health and Environmental Management Code

1. Scope and Application of the PSHEM Code

7KH 36+(0 &RGH VSHFLHV UHTXLUHPHQWV IRU D SRUW VDIHW\ KHDOWK DQG HQYLURQPHQWDV\VWHP WR HQDEOH SRUW DXWKRULWLHV RU FRPSDQLHV RSHUDWLQJ LQ D SRUW WR FRQWU

improve their performance.

The PSHEM Code is applicable to any port authority or company operating within a port that wishesto:

a. Establish, implement, maintain and improve a port safety, health and environmental managementsystem;

b. Assure itself of its conformance with its stated safety, health and environmental policy;F ,PSOHPHQW DQG VHHN UHFRJQLWLRQ RI LWV 36+(06 E\ DQ H[WHUQDO RUJDQL]DWLRQ

The application of the PSHEM Code and its requirements is voluntary and may be applied in any portDQG E\ DQ\ RUJDQL]DWLRQ RSHUDWLQJ ZLWKLQ WKH SRUW

:KHQ DSSOLHG LW FDQ FRYHU WKH IROORZLQJ FRUH SURFHVVHV DQG WKH SRWHQWLDO KD]DUthe related activities, equipment, facilities, products or services within the port area:

0DULQH 6HUYLFHV 9HVVHO 7UDIF 0DQDJHPHQW 3LORWDJH 7XJ DQG 0RRULQJNavigation;Conservancy;Cargo handling;Storage of cargo;Transport within the port area;Engineering and Maintenance of port marine crafts, cargo handling equipment and transportmeans;Waste management including reception of ship-generated wastes;Emergency preparedness and response;

As well as support processes, including:

Administration;Procurement and Purchasing;

Human Resource Development;Information Technology; andSecurity and Emergency.

Section 1 covers the scope and application of the PSHEM code while Section 2 covers TermsDQG 'HQLWLRQVSection 3 GHQHV WKH UHTXLUHPHQWV IRU D 3RUW $XWKRULW\ LQ WKH GHYHO


13/76


safety, health and environmental (SHE) governance system, while Section 4 RI WKH &RGH GHthe requirements for a Port Operator implementing a PSHEMS. When a Port Authority chooses toHVWDEOLVK DQG PDLQWDLQ D 36+(06 WKH 3RUW $XWKRULW\ VKDOO DOVR HQVXUHDSSOLFDEOH UHTXLUHPHQWV VSHFLHG LQSection 4 .

Annex A LV SURYLGHG WR DVVLVW LQ XQGHUVWDQGLQJ WKH UHTXLUHPHQWV VSHFLguidance in those areas where it is thought that additional explanation is necessary. Annex A is notintended to be a comprehensive guide to implementing the requirements of port safety, health andHQYLURQPHQWDO PDQDJHPHQW V\VWHPV )XUWKHU LQIRUPDWLRQ DQG JXLGDQFH RPSHEM process may be found in the PSHEMS Development and Implementation Guideline.

1.1. Objective

7KH RYHUDOO REMHFWLYH RI WKH 36+(0 &RGH LV WR GHQH FOHDU DQG XQDPELJXRXand provisions in order to facilitate the development, implementation, monitoring, evaluation andUHQHPHQW RI D 36+(06 E\ D SRUW DXWKRULW\ RSHUDWRU WR HQVXUH VDIHW\ LQ Whuman injury or loss of life, and the avoidance of damage to the environment, to property, and to

cargo.

7HUPV DQG 'HQLWLRQV

Continual Improvement

A recurring process of enhancing the management system in order to achieve improvements inRYHUDOO VDIHW\ KHDOWK DQG HQYLURQPHQWDO SHUIRUPDQFH FRQVLVWHQW ZLWK

health and environmental policy . Note that the process need not take place in all areas of the portsimultaneously.

This Code is based on the methodology of Plan-Do-Check-Act (PDCA), which entails continuallyimproving the performance of the PSHEMS (see Figure 1 3'&$ FDQ EH EULH\ GHVFULfollows:

Plan: Establish the objectives and processes necessary to deliver results in accordance withWKH RUJDQL]DWLRQV VDIHW\ KHDOWK DQG HQYLURQPHQWDO SROLF\

Do: Implement the process;

Check: Monitor and measure processes against safety, health and environmental policy,objectives, targets, legal and other requirements, and report the results;

Act: Take actions to continually improve performance of the port safety, health andenvironmental management system.


14/76


Documented system

$ IRUPDO PDQDJHPHQW V\VWHP WKDW LV HVWDEOLVKHG DQG ZULWWHQ WR GHQH WKH RUJDobjectives, the processes and procedures; to ensure that processes are under control to achievethe desired result and meet agreed requirements. An undocumented system is a managementsystem that exists by word of mouth and depends largely on supervision to ensure that practices areperformed consistently.

Environment

6XUURXQGLQJV LQ ZKLFK DQ RUJDQL]DWLRQ RSHUDWHV LQFOXGLQJ DLU ZDWHU ODQG QDWfauna and humans, and their interrelations.

Hazard

A source or situation with a potential for harm in terms of human injury or ill health, damage toproperty, damage to the workplace, and/or damage to the environment.

Health and safety

Conditions and factors that affect the well-being of employees, temporary workers, contractorspersonnel, visitors and any other person in the workplace.

Industrial hygiene

7KH VFLHQFH RI DQWLFLSDWLQJ UHFRJQL]LQJ HYDOXDWLQJ DQG FRQWUROOLQJ ZRUNSODFH Fcause workers injury or illness.

Organization

The port authority or any company operating in a port, whose operation may have an effect on the

health and safety of people, the environment, port installations and cargoes, and which has agreedto implement the duties and responsibilities stipulated in the Code.

Process Approach

7KH V\VWHPDWLF LGHQWLFDWLRQ DQG PDQDJHPHQW RI WKH SURFHVVHV HPSOR\HG ZLWKLQand particularly the interactions between such processes (see Figure 2 ).

Port Area

The port area established by national legislation under the responsibility of a Port Authority.

Port Authority/Administration7KH VWDWXWRU\ RUJDQL]DWLRQ OHJDOO\ UHVSRQVLEOH IRU HQVXULQJ VDIHW\ KHDOWK DQG Hin the port.

Port Operator

A port operator is either the designated port authority or a company that contracts with the portauthority to move, handle and store cargo passing through the port. They may be state-owned(particularly for port authorities) or privately-run.


15/76


Port Safety, Health and Environmental Management (PSHEM) Code

Means this Code.

Port Safety, Health and Environmental Management System (PSHEMS)

$ GRFXPHQWHG PDQDJHPHQW V\VWHP GHYHORSHG LPSOHPHQWHG DQG PDLQWDLQHG Eachieve the objectives of the PSHEM Code.

Risk

7KH FRPELQDWLRQ RI WKH OLNHOLKRRG DQG FRQVHTXHQFH V RI D VSHFLHG KD]DU

Safety, Health and Environmental Objectives

Overall safety, health and environmental goals, consistent with the corresponding policies that theport authority or operator sets to achieve.

Safety, Health and Environmental Targets

Detailed performance requirement, applicable to the port that arises from the safety, health andenvironmental objectives and that needs to be set and met in order to achieve those objectives.

Figure 1. PSHEMS Continual Improvement Process.


16/76


3. Governance

3.1 Port Authority Commitment

The Port Authority shall establish, document, implement and maintain a PSHEMS and continuallyimprove its effectiveness in accordance with the requirements of the PSHEM Code.

The Port Authority shall:

D 'HQH WKH VFRSH FRYHUDJH RI WKH 36+(06b. Establish a safety, health and environmental (SHE) governance policy, strategic vision and

mission, strategies, objectives and programs to support the implementation of the PSHEMSc. Review the SHE policy and the results and outcomes of implementation on a regular basis;G (VWDEOLVK DQ DSSURSULDWH RUJDQL]DWLRQDO DUUDQJHPHQW IRU WKH 36+(06 DQG LQVW

arrangement by means of policies and regulations;H )RUPXODWH DGRSW DQG LPSOHPHQW UHJXODWLRQV UHODWHG WR WKH LPSOHPHQWD

improvement of the PSHEMS;

I ,GHQWLI\ DQG GHQH WKH JRYHUQDQFH SURFHVVHV RI WKH 3RUW $XWKRULW\ UHOHYDQW Wof the PSHEMS;

g. Determine the criteria and methods to ensure that the implementation and control of the processesare effective;

h. Ensure availability of resources and information necessary to support the implementation andmonitoring of the processes;

L 0RQLWRU PHDVXUH DQG DQDO\]H WKH SURFHVVHV j. Implement actions necessary to achieve the planned results and continual improvement of the

processes.k. Communicate to the members of the PSHEMS, including government and nongovernment

stakeholders, the importance of achieving the policy, legislation and regulations, strategies,objectives and action plans for the PSHEMS.

3.1.1 SHE Governance Policy

The Port Authority shall establish and adopt a governance policy that includes its overall intentionsand directions with regard to SHE management within the port area.

The Port Authority shall ensure that the SHE governance policy:

a. Includes a commitment to comply with applicable national statutory and regulatory requirements,as well as with other relevant policies of national and local governments, and applicableinternational conventions, codes, guidelines, recommendations and standards of internationalJRYHUQPHQWDO RUJDQL]DWLRQV DQG QRQJRYHUQPHQWDO SRUW LQGXVWU\ DVVRFLDWLRQV DDV VXEVFULEHG WR E\ WKH RUJDQL]DWLRQ DQG

b. Serves as a framework to develop, implement and update the SHE management objectives of the port.


17/76


3.1.2 Vision and Mission

The Port Authority shall develop, adopt and promulgate strategic vision and missionstatements.

7KH YLVLRQ VWDWHPHQW VKDOO GHQH WKH 3RUWV ORQJ WHUP REMHFWLYHVsafety, health and environment.

The mission statement shall include commitments to protect the people working for, or onbehalf of the Port, the community and the environment.

3.1.3 Objectives and Targets

The Port Authority shall establish, implement and maintain documented SHE managementobjectives and targets that are consistent with the strategic vision and mission.

7KH REMHFWLYHV VKDOO GHQH WKH GHVLUHG LPSURYHPHQWV RXWFRPHV DSHE management in the port.

Targets which are time-bound and measurable as a consequence of the implementation of the PSHEMS shall be developed for each objective, where practicable.

When establishing and reviewing the objectives and targets, the Port Authority shall consider the relevant legal and other requirements to which the port subscribes.

3.2 Safety, Health and Environmental Management Regulations

The Port Authority shall establish, implement and maintain a procedure(s) to identify andhave access to legal and other requirements that are applicable to the port activities andSURFHVVHV VDIHW\ KHDOWK DQG HQYLURQPHQWDO DVSHFWV DQG KD]DUperiodicallyevaluating compliance.

The Port Authority shall ensure that applicable legal requirements and other requirements,LQFOXGLQJ UHTXLUHPHQWV VSHFLHG E\ VWDNHKROGHUV DUH FRQVLGHUHG

Authoritys policy, vision, mission, objectives and targets.

3.3 Management Arrangements

3.3.1 PSHEMS Control

7KH 3RUW $XWKRULW\ VKDOO HQVXUH WKDW SURJUDPV DQG SURFHVVHV DVVRFLDWHconsistent with its port safety, health and environmental policy are planned and carried out by the3RUW 2SHUDWRU XQGHU VSHFLHG FRQGLWLRQV LQFOXGLQJ


18/760 Port Safety, Health and Environmental Management Code (PSHEM Code)

a. The establishment, implementation and maintenance of documented procedure(s) to controlsituations where their absence could lead to deviation from the port safety, health andenvironmental policy and regulations;

b. The stipulation of the operating criteria and procedure(s); andF 7KH HVWDEOLVKPHQW LPSOHPHQWDWLRQ DQG PDLQWHQDQFH RI FRQWURO V UHODWH

VLJQLFDQW ULVN V RI JRRGV DQG VHUYLFHV KDQGOHG E\ WKH SRUW

3.3.2 Monitoring and Measurement

The Port Authority shall establish, implement and maintain monitoring, measurement, analysis andimprovement processes needed to:

a. Ensure the effectiveness of governance activities;b. Determine that objectives and targets are being achieved in line with the Port Authoritys strategic

vision and mission;F &RQUP WKDW WKH 36+(06 LPSOHPHQWHG E\ WKH 3RUW 2SHUDWRU LV SHUIRUPLQJ HIIHFWLYd. Ensure compliance with mandatory national rules, regulations and standards and applicable

international conventions, codes, guidelines, recommendations and standards of internationalJRYHUQPHQWDO RUJDQL]DWLRQV DQG QRQJRYHUQPHQWDO SRUW LQGXVWU\ DVVRFLDWLRQV DDV VXEVFULEHG WR E\ WKH 2UJDQL]DWLRQ

3.3.3 Review and Improvement

The Port Authority shall establish, implement and maintain a review process to determine theeffectiveness of the Safety, Health and Environmental Management governance of the ports under its control.

The outputs of governance reviews shall include decisions and actions related to possible changesto governance policy, regulations, objectives, targets and other elements of the PSHEM, consistentwith the commitment to continual improvement.

3.4 Awareness and Communication

7KH 3RUW $XWKRULW\ VKDOO GHQH DQG LPSOHPHQW D SURFHVV IRU FRPPXQLFDWLQJ WKH 36+(0policies, strategic vision, mission, regulations, controls, requirements, objectives, programs andaccomplishments to aid in effective implementation of PSHEMS in ports under its jurisdiction.

3.5 Port Resources Management

The Port Authority shall ensure the availability of resources essential to govern, establish, implement,maintain and improve the PSHEMS in the ports under its jurisdiction. Resources include humanUHVRXUFHV ZLWK UHTXLUHG VNLOOV LQIUDVWUXFWXUH WHFKQRORJ\ DQG QDQFLDO UHVRXUof the PSHEM policy, objectives and targets.


19/76


4. Port Operation, Safety, Health and EnvironmentalManagement System Requirements

4.1 General Requirements

The Port Operator shall establish, document, implement, maintain and continually improve a portsafety, health and environmental management system in accordance with the requirements of this&RGH DQG GHWHUPLQH KRZ LW ZLOO IXOO WKHVH UHTXLUHPHQWV

In developing the PSHEMS, the Port Operator shall:

D 'HQH WKH VFRSH RI LWV 36+(06E 'HQH WKH SURFHVVHV LQYROYHG LQ WKH RSHUDWLRQ V FRYHUHG E\ WKH VFRc. Determine the sequence of the processes, and their interactions;d. Determine criteria and methods needed to ensure that both the operation and control of these

processes are effective; ande. Manage the processes in accordance with the requirements of this Code.

When a Port Operator chooses to outsource any process within the scope of the PSHEMS, theRUJDQL]DWLRQ VKDOO HQVXUH FRQWURO RYHU VXFK SURFHVVHV &RQWURO RI RXLGHQWLHG ZLWKLQ WKH 36+(06

4.2. Port Operation, Safety, Health and Environmental ManagementSystem Policy Statement

The Port Operator shall establish and implement a port safety, health and environmental managementV\VWHP SROLF\ VWDWHPHQW ZLWKLQ WKH GHQHG VFRSH RI LWV 36+(06 ZKLFK LQFO

pollution prevention, compliance with applicable legal requirements, prevention of accidents andcontinual improvement.

The Port Operator shall ensure that its policy is documented, communicated and understood withinWKH RUJDQL]DWLRQ DQG LV LPSOHPHQWHG DQG PDLQWDLQHG DW DOO OHYHOV RI W

Where an overall port policy is in place, the Port Operators port safety, health and environmentalpolicy shall be in line with the overall port SHE policy.

The Port Operator shall review its port safety, health and environmental policy periodically to ensure

that it remains relevant and appropriate.

4.3. Planning

The Port Operator shall ensure that the planning of the PSHEMS is carried out to meet theUHTXLUHPHQWV VSHFLHG LQ &ODXVH



+D]DUG ,GHQWLFDWLRQ 5LVN $VVHVVPHQW DQG &RQWURO 0HDVXUHV

The Port Operator shall establish, implement and maintain procedures for:

D 7KH RQJRLQJ LGHQWLFDWLRQ RI KD]DUGV DVVRFLDWHG ZLWK LWV DFWLYLWLHV HTXLSPHor services;

E 7KH DVVHVVPHQW RI ULVNV DQG LPSDFWV WR VDIHW\ KHDOWK DQG HQYLURQPHQWKD]DUG V DQG

c. The determination of the adequacy of the available measures for eliminating, reducing andFRQWUROOLQJ WKH KD]DUGV

The procedures shall cover routine and non-routine activities, activities of all personnel having accessto the port area, including subcontractors and visitors, and facilities in the port, whether provided byWKH RUJDQL]DWLRQ RU RWKHUV

7KH 3RUW 2SHUDWRU VKDOO GRFXPHQW WKH LGHQWLHG KD]DUG V DVVHVVPHQW V RI ULVof control measures, and keep the information up to date.

7KH 3RUW 2SHUDWRU VKDOO HQVXUH WKDW DFWLYLWLHV SURFHVVHV WKDW KDYH VLJQLFDQestablishing objectives, targets and programs.

4.3.2 Legal and Other Requirements

The Port Operator shall establish, implement and maintain a procedure for identifying and accessingthe legal and other requirements that are applicable to its PSHEMS.

The Port Operator shall ensure that applicable legal requirements and other requirements to which

WKH RUJDQL]DWLRQ VXEVFULEHV DUH FRQVLGHUHG LQ HVWDEOLVKLQJ REMHFWLYHV WDUJHW

4.3.3 PSHEMS Objectives and Targets

The Port Operator shall establish, document, implement and maintain safety, health and environmentalREMHFWLYHV DQG WDUJHWV DW UHOHYDQW IXQFWLRQV DQG OHYHOV RI WKH RUJDQL]DWLRQ

The objectives and targets shall be measurable, where feasible, and consistent with the safety,health and environmental policy.

When establishing and reviewing the objectives and targets, the Port Operator shall consider allVLJQLFDQW ULVNV DQG WKHLU LPSDFW WR SRUW VDIHW\ KHDOWK DQG WKH HQYLURQPHQWOHJDO DQG RWKHU UHTXLUHPHQWV WR ZKLFK WKH RUJDQL]DWLRQ VXEVFULEHV

4.3.4 PSHEMS Programs

The Port Operator shall establish, implement and maintain (a) program(s) for achieving its objectivesand targets. The program(s) shall include designation of responsibility for achieving objectives and


21/76


WDUJHWV DW UHOHYDQW IXQFWLRQV DQG OHYHOV RI WKH RUJDQL]DWLRQ DQG WKthe objectives are to be met.

4.3.4.1 Safety Programs

)RU SRUW VDIHW\ DQG WKH SURWHFWLRQ RI SURSHUW\ FDUJR DQG HPSOR\HHV DQGdoing business in the port, the Port Operator shall establish and implement a safety program thatFRYHUV KD]DUGV DVVRFLDWHG ZLWK DFWLYLWLHV DQG RSHUDWLRQV UHODWHG WRfollowing processes:

a. Marine/Vessel Services;b. Terminal Operations;c. Storage, Handling and Transport of Cargoes/Dangerous Cargoes;d. Engineering and Maintenance of Infrastructure/Equipments; ande. Warehousing Services.

4.3.4.2 Health Programs

)RU SURWHFWLRQ RI HPSOR\HHV IURP KHDOWK KD]DUGV WKDW PD\ DULVH IURP WKH Gor the work environment, the Port Operator shall establish and implement a health program thatincludes:

D 0RQLWRULQJ WKH KHDOWK DQG WQHVV RI SRUW HPSOR\HHV WR DGHTXDWHO\ Sb. Maintaining regular health check-ups of employees who work in areas or on operations with

LGHQWLHG KHDOWK KD]DUGVc. Ensuring that adequate facilities are provided and available at all times to address risks associated

with industrial hygiene.

4.3.4.3 Environmental Programs

)RU SURWHFWLRQ RI WKH HQYLURQPHQW DQG QDWXUDO UHVRXUFHV ZLWKLQ WKH ERXthe Port Operator shall establish and implement an environmental management program that coversKD]DUGV DVVRFLDWHG ZLWK DFWLYLWLHV DQG RSHUDWLRQV WKDW KDYH D SRWHQW

a. Ambient air quality;b. Surface water and groundwater quality;c. Land use and soil quality;

d. Health and functionality of natural resource systems; ande. Livelihood and food security of the surrounding community.

4.4 Implementation and Operational Control

4.4.1 Responsibility and Authority

7KH 3RUW 2SHUDWRU VKDOO GHQH GRFXPHQW DQG FRPPXQLFDWH ZLWKLQ WKH RUJDQand authorities of personnel who manage, perform and verify activities within the PSHEMS.



4.4.2 Management Representative(s)

7KH 3RUW 2SHUDWRU VKDOO DSSRLQW D PDQDJHPHQW UHSUHVHQWDWLYH WR SURYLGH D OLQNworking in the port area and the highest level of management.

The responsibility and authority of the management representative, irrespective of other duties, shallEH GHQHG WR HQVXUH WKDW

a. The PSHEMS is established, implemented, maintained and monitored;b. Adequate resources are applied, as required; andc. The performance of the PSHEMS, including recommendations for improvement, is reported

regularly to top management for review.

4.4.3 Resource Management, Training and Awareness

The Port Operator shall ensure the availability and adequacy of resources necessary to establish,implement, maintain and improve the PSHEMS. Resources include human resources, infrastructure,

WHFKQRORJ\ DQG QDQFLDO UHVRXUFHV

3HUVRQQHO VKDOO EH W IRU WKH ZRUN ZLWK ZKLFK WKH\ DUH HPSOR\HG WR FDUU\ RXW

Personnel shall be competent to perform tasks that may impact on safety, health and protection of WKH HQYLURQPHQW &RPSHWHQFH VKDOO EH GHQHG LQ WHUPV RI DSSURSULDWH HGXFDWLH[SHULHQFH DV ZHOO DV PHGLFDO WQHVV LQ DFFRUGDQFH ZLWK QDWLRQDO UHTXLUHPHQWshall retain associated records.

The Port Operator shall establish, implement and maintain procedures:

a. To ensure that new personnel and personnel transferred to new assignments related to safety,KHDOWK DQG SURWHFWLRQ RI WKH HQYLURQPHQW DUH JLYHQ DV DSSURSULDWH SURSHUtraining related to their duties;

b. To ascertain that all personnel involved in the PSHEMS are aware of the importance of conformitywith the environmental policy and procedures and with the requirements of the PSHEMS;

c. To identify training that may be required in support of the PSHEMS and ensure that such trainingis provided for all concerned personnel, taking into account different levels of responsibility andability; and

d. To communicate relevant information on the PSHEMS to personnel and stakeholders, and to

receive feedback/participation of personnel and stakeholders in PSHEMS implementation andcontinual improvement.

4.4.4 PSHEMS Documentation

The PSHEMS documentation shall be referred to as the Port Safety, Health and EnvironmentalManagement System (PSHEMS) Manual.


23/76


7KH 36+(06 0DQXDO VKDOO GHQH KRZ WKH 3RUW 2SHUDWRU IXOOV WKH UHTXLUHPHthe PSHEM Code.

The PSHEMS documentation shall include:

a. The PSHEMS policy, objectives, targets and programs;b. A description of the scope of the PSHEMS;c. A description of the processes within the PSHEMS and their interactions, and reference to related

documents;d. Documents, including procedures and records required by this Code; andH 'RFXPHQWV LQFOXGLQJ UHFRUGV GHWHUPLQHG E\ WKH RUJDQL]DWLRQ WR EH

HIIHFWLYH SODQQLQJ RSHUDWLRQ DQG FRQWURO RI SURFHVVHV WKDW UHODWH

7KH RUJDQL]DWLRQ VKDOO HVWDEOLVK DQG PDLQWDLQ SURFHGXUHV QHFHVVDU\ Wimprove the PSHEMS Manual.

4.4.5 Control of Documents

The Port Operator shall establish and maintain procedures to control all documents and data relevantto the PSHEMS.

7KH RUJDQL]DWLRQ VKDOO HQVXUH WKDW

a. Approved documents are available at all relevant locations;E &KDQJHV WR GRFXPHQWV DUH UHYLHZHG DQG DSSURYHG E\ DXWKRUL]HG SHUVc. Obsolete documents are promptly removed from the system.

'RFXPHQWDWLRQ VKDOO EH NHSW LQ D IRUP WKDW WKH RUJDQL]DWLRQ FRQVLGHelectronic format shall be both acceptable).

4.4.6 Operational Control

The Port Operator shall identify, plan and implement its processes consistent with its port safety,health and environmental policy. The Port operator shall ensure that these processes are controlledand managed, by:

a. Establishing, implementing and maintaining a documented procedure(s) to control situations

where their absence could lead to deviation from the port safety, health and environmentalpolicy;

b. Stipulating the operating criteria and procedure(s); andF (VWDEOLVKLQJ LPSOHPHQWLQJ DQG PDLQWDLQLQJ D SURFHGXUH V UHODWHG

ULVN V RI JRRGV DQG VHUYLFHV XVHG E\ WKH RUJDQL]DWLRQ DQG FRPPXQLFDWLand requirements to suppliers, including contractors..



4.4.7 Emergency Preparedness and Response

The Port Operator shall establish, implement and maintain procedures to identify and describeWKH QDWXUDO RU PDQ PDGH KD]DUGV DQG LQKHUHQW GDQJHUV RI LWV RSHUDWLRQ WR VHQYLURQPHQW EDVHG RQ TXDQWLHG ULVN DVVHVVPHQW PHWKRGV DQG KRZ WR UHVSRQGsituations.

The PSHEMS shall provide for measures ensuring that the Port Operator can respond at any time toKD]DUGV DFFLGHQWV DQG HPHUJHQF\ VLWXDWLRQV ZLWKLQ WKH SRUW RU LQVWDOODWLRQ Wassociated safety, health and environmental impacts.

The Port Operator shall establish and implement programs for drills and exercises to prepare for emergency response actions.

The Port Operator shall periodically review and where necessary revise the emergency preparednessand response procedures, in particular after the occurrence of an accident or emergency situation.

4.5 Measurement, Analysis and Inprovement


The Port Operator shall establish, implement and maintain a procedure to monitor the keycharacteristics of the PSHEMS. The monitoring shall include PSHEMS performance, implementationof operational controls and conformity with objectives and targets.

7KH 3RUW 2SHUDWRU VKDOO XVH FDOLEUDWHG RU YHULHG PRQLWRULQJ DQG PHDVXUHPHQW HTRU YHULFDWLRQ UHFRUGV VKDOO EH PDLQWDLQHG

The Port Operator shall establish, implement and maintain a procedure for periodically evaluatingcompliance with relevant legal and other requirements to which it subscribes. Records shall be keptof the periodic evaluations.

4.5.2 Nonconformity, Corrective Action and Preventive Action

7KH 3RUW 2SHUDWRU VKDOO HVWDEOLVK DQG PDLQWDLQ D SURFHGXUH V IRU GHQLQJ UHVSRQfor:

a. The handling and investigation of accidents, incidents and nonconformities with the PSHEMS;b. Taking action to mitigate the consequences arising from accidents, incidents or

nonconformities;c. The initiation and completion of corrective and preventive actions; andG &RQUPDWLRQ RI WKH HIIHFWLYHQHVV RI FRUUHFWLYH DQG SUHYHQWLYH DFWLRQV WDNH

Actions taken shall be appropriate to the magnitude of the problem(s) and commensurate with therisk encountered.


25/76


The Port Operator shall implement and record any changes to the documented procedures resultingfrom the corrective or preventive action.

4.5.3 Control of Records

The Port Operator shall establish and maintain records to demonstrate conformity to the requirementsof the PSHEMS and of this Code, and the results achieved.

7KH 3RUW 2SHUDWRU VKDOO HVWDEOLVK LPSOHPHQW DQG PDLQWDLQ D SURFHGXUHstorage, protection, retrieval, retention and disposal of records.

5HFRUGV VKDOO UHPDLQ OHJLEOH LGHQWLDEOH DQG WUDFHDEOH

4.5.4 PSHEMS Audit

The Port Operator shall carry out internal safety, health and environment protection audits at plannedintervals to:

a. Determine whether the implementation of the PSHEMS conforms to the planned procedures andthe requirements of this Code;

b. Review the results of previous audits; andc. Provide information on the results of audits to top management.

The audit programme(s) shall be planned, established, implemented and maintained by theRUJDQL]DWLRQ WDNLQJ LQWR FRQVLGHUDWLRQ WKH DVVHVVPHQW RI ULVN V DQG

Audit procedure(s) shall be established, implemented and maintained, covering the scope, frequency

and methodologies, as well as the responsibilities and requirements for conducting audits andreporting results.

3HUVRQQHO FDUU\LQJ RXW LQWHUQDO DXGLWV VKDOO EH SURSHUO\ TXDOLHG DQGareas being audited.

The result of the internal audits and reviews shall be brought to the attention of all personnel havingresponsibility in the area involved.

The management personnel responsible for the area involved shall take timely corrective action on

GHFLHQFLHV RU QRQ FRQIRUPLWLHV IRXQG

4.6 Management Review and Continual Improvement

At planned intervals, the Port Operators top management shall review the overall effectiveness,continuing suitability, and adequacy of the PSHEMS.



The review shall include:

a. Results of internal audits and evaluations of compliance with legal and other requirements;b. Communication from external parties including complaints;F 7KH HQYLURQPHQWDO SHUIRUPDQFH RI WKH RUJDQL]DWLRQd. The extent to which PSHEMS policy, objectives, targets and programs have been met;e. Status of corrective and preventive actions;I )ROORZXS DFWLRQV IURP SUHYLRXV PDQDJHPHQW UHYLHZVg. Changing circumstances, including developments in legal or other requirements related to port

safety, health or protection of the environment; andh. Recommendations for improvement.

The outputs of management reviews shall include decisions and actions related to possible changesto policy, objectives, targets and other elements of the PSHEMS, consistent with the commitment tocontinual improvement.

Records of the management review shall be maintained.

Reference:

PSHEMS Development and Implementation Guideline


27/76



Annex A (Informative)

Guidance on the Background and Use of the PSHEM Code

General Comments

This annex is provided to assist in the understanding of why the clause (in boxes)VSHFLHG LQ WKH 36+(0 &RGH KDV EHHQ XVHG DQG WR JLYH VRPH JXLGDQFH LQ WKRVHareas where it is thought that additional explanation is necessary. Where clausesof the PSHEM Code are deemed to be self-explanatory, no additional guidance isprovided.

This explanation is not intended to be a comprehensive guide to implementingPSHEMS. The PSHEMS Development and Implementation Guideline is availablefor such purpose.

Process Approach in PSHEMS

$ PDQDJHPHQW V\VWHP UHIHUV WR ZKDW DQ RUJDQL]DWLRQ GRHV WR PDQDJH WKHconcerned processes in order that the objectives and targets it has set for itself are met. Management system standards contain many common requirements.)LJXUH LGHQWLHV FRPPRQ UHTXLUHPHQWV RI PDQDJHPHQW V\VWHPV DQG LOOXVWUDWHVhow the PSHEM Code draws together these common requirements into thePSHEMS Development and Implementation Process. The PSHEMS Developmentand Implementation Process is a set of easily understood processes that allow

stage-by-stage development of the policy direction and management options of a PSHEMS. It is equivalent to the PDCA cycle that most management systemsfollow.

,W LV LPSRUWDQW WR UHFRJQL]H WKDW WKHUH PD\ EH VSHFLF UHTXLUHPHQWV LQ LQGLYLGXPDQDJHPHQW V\VWHPV WKDW DUH QRW LQFOXGHG LQ WKH JHQHULF UHTXLUHPHQWV GHQHGin the PSHEM Code. In such cases, those requirements that are not commonneed to be addressed in addition to those in the PSHEM Code in order for a Port $XWKRULW\ 2SHUDWRU WR PHHW D GHVLUHG VWDQGDUG VSHFLFDWLRQ H J WKH 3XUFKDV3URFHVV FODXVH LQ ,62 LV QRW VSHFLFDOO\ GHWDLOHG LQ WKH 36+(0 &RGH $QQH[

B provides further information on the conformance of the PSHEM Code with threeinternational standards for management systems, namely ISO 9001, ISO 14001and OHSAS 18001.


29/76


3 Governance

3. Port Authority Commitment

The Port Authority shall establish, document, implement, maintain a PSHEMS and continuallyimprove its effectiveness in accordance with the requirements of the PSHEM Code.

The Port Authority shall:

D 'HQH WKH VFRSH FRYHUDJH RI WKH 36+(06b. Establish a safety, health and environmental (SHE) governance policy, strategic vision

and mission, strategies, objectives and programs to support the implementation of thePSHEMS

c. Review the SHE policy and the results and outcomes of implementation on a regular basis;G (VWDEOLVK DQ DSSURSULDWH RUJDQL]DWLRQDO DUUDQJHPHQW IRU WKH 36+(06 D

this arrangement by means of policies and regulations;H )RUPXODWH DGRSW DQG LPSOHPHQW UHJXODWLRQV UHODWHG WR WKH LPSOH

improvement of the PSHEMS;I ,GHQWLI\ DQG GHQH WKH JRYHUQDQFH SURFHVVHV RI WKH 3RUW $XWKRUL

implementation of the PSHEMS;g. Determine the criteria and methods to ensure that the implementation and control of the

processes are effective;h. Ensure availability of resources and information necessary to support the implementation

and monitoring of the processes;L 0RQLWRU PHDVXUH DQG DQDO\]H WKH SURFHVVHV

j. Implement actions necessary to achieve the planned results and continual improvement of

the processes;k. Communicate to the members of the PSHEMS, including government and nongovernment

stakeholders, the importance of achieving the policy, legislation and regulations, strategies,objectives and action plans for the PSHEMS.

Guidance Notes

The ongoing leadership and visible commitments of the top management of the Port Authority,and the active participation of Port Operators, are essential elements of a PSHEMS.

7KH EHQHWV WKDW FDQ EH GHULYHG IURP WKH 36+(06 DV ZHOO DV WKH FKDOOHQJFDQ DGGUHVV VKRXOG EH LGHQWLHG DQG SUHVHQWHG WR WRS PDQDJHPHQW 7KHWRS PDQDJHPHQW XQGHUVWDQGV WKH UHOHYDQFH RI 36+(06 WR WKH SRUW DQG Wcommitment and support for proceeding with the development, implementation and managementof the PSHEMS.



3.1.1 SHE Governance Policy

The Port Authority shall establish and adopt a governance policy that includes its overall intentionsand directions with regard to SHE management within the port area.

The Port Authority shall ensure that the SHE governance policy:

a. Includes a commitment to comply with applicable national statutory and regulatoryrequirements, as well as with other relevant policies of national and local governments, andapplicable international conventions, codes, guidelines, recommendations and standards of LQWHUQDWLRQDO JRYHUQPHQWDO RUJDQL]DWLRQV DQG QRQJRYHUQPHQWDO SRUW LQGXDQG RUJDQL]DWLRQV DV VXEVFULEHG WR E\ WKH RUJDQL]DWLRQ DQG

b. Serves as a framework to develop, implement and update the SHE management objectivesof the Port.

Guidance Notes

The SHE governance policy is the driver for implementing and improving a ports safety healthand environmental management system, so that it can implement and potentially improve itssustainable development performance. The policy also forms the basis upon which the Port $XWKRULW\ ZLOO VHW LWV REMHFWLYHV DQG WDUJHWV ,WV DUHD RI DSSOLFDWLRQ VFRclear to be understood by stakeholders in all sectors, and should be periodically reviewed andUHYLVHG WR UHHFW FKDQJLQJ FRQGLWLRQV DQG LQIRUPDWLRQ

The SHE governance policy is put into practice by the Port Authority through:

a. Adoption by administrative and/or regulatory means;b. Implementation and regular review to ensure its continuing suitability; andc. Dissemination and communication to all stakeholders and interested parties.

In establishing the SHE governance policy the Port Authority should consider that the policy:

a. Adopts participatory and integrated approaches in the development and implementation of PSHEMS;

b. Contains an assurance to comply with applicable statutory and regulatory requirements, aswell as with other relevant policies of local and national governments;

c. Serves as a framework to develop, implement and update the objectives of the Port Authoritywith respect to managing the safety health and environmental management of the port;

d. Provides a platform for coordination and cooperation among Port Authority, Operators andother stakeholders


31/76


3.1.2 Vision and Mission

The Port Authority shall develop, adopt and promulgate strategic vision and missionstatements.

7KH YLVLRQ VWDWHPHQW VKDOO GHQH WKH 3RUWV ORQJ WHUP REMHFWLYHV DQsafety, health and environment.

The mission statement shall include commitments to protect the people working for or on behalf of the Port, the community and the environment.

Guidance Notes

Vision and Mission

The vision and mission can be used to guide the Port Authority in the development, implementation,monitoring and continual improvement of the PSHEMS.

The vision should contain the long-term outcomes expected by the Port Authority and stakeholders,provides direction for setting up and implementing the PSHEMS, and serves as the basis for measuring progress toward desired changes.

The mission statement contains the means by which the vision will be achieved, who will beinvolved, and their roles/responsibilities.

3.1.3 Objectives and Targets

The Port Authority shall establish, implement and maintain documented SHE managementobjectives and targets that are consistent with the strategic vision and mission.

7KH REMHFWLYHV VKDOO GHQH WKH GHVLUHG LPSURYHPHQWV RXWFRPHV DQG LPSmanagement in the port.

Targets, which are time-bound and measurable as a consequence of the implementation of thePSHEMS, shall be developed for each objective, where practicable.

When establishing and reviewing the objectives and targets, the Port Authority shall consider therelevant legal, national and other requirements to which the port subscribes.



Guidance Notes

Objectives and Targets

Objectives are goals for PSHEMS performance. An objective may be qualitative or quantitativein nature, and should be capable of being measured. Some examples of measureable objectivesinclude:

a. To reduce lost time accidents (LTA);b. To improve compliance with legal requirements and discharge permit limits; andc. To improve the effectiveness of the inspection system.

When establishing objectives, the Port Authority should consider:

a. Current and future state of the port and its surrounding areas;b. Needs of employees and stakeholders;c. Statutory and regulatory requirements;d. Sustainable development aspects and risk assessment results;f. Resources needed to meet the objectives;g. Capacity to meet the objectives;h. Continual improvement of the performance of the PSHEMS; andi. Measurability and assessability.

Targets are short-term and medium-term results, which are usually quantitative in nature, andcapable of being measured. Some examples of targets include:

a. To achieve (LTA) of 2.5 within two years;b 100% compliance to discharge permit limit within one year; and

c. 100% implementation of planned SHE inspection;

The objectives and targets should be communicated in such a way that the stakeholders canFRQWULEXWH WR WKHLU DFKLHYHPHQW 5HVSRQVLELOLW\ IRU GHSOR\PHQW RI REMHFWLYHV

Objectives and targets should be systematically reviewed and revised as necessary through aPRQLWRULQJ DQG DVVHVVPHQW SURFHVV 7KH 3RUW $XWKRULW\ VKRXOG UHJXODUO\ UHSRUWof the objectives and targets to the stakeholders.

In setting objective and target the Port Authority should also consider other relevant requirements

which may include national, international codes and standard.


33/76


3.2 Safety, Health and Environmental Management Regulations

The Port Authority shall establish, implement and maintain a procedure(s) to identify andhave access to legal and other requirements that are applicable to the port activities andSURFHVVHV VDIHW\ KHDOWK DQG HQYLURQPHQWDO DVSHFWV DQG KD]DUGV DQG IRUcompliance.

The Port Authority shall ensure that applicable legal requirements and other requirements,LQFOXGLQJ UHTXLUHPHQWV VSHFLHG E\ VWDNHKROGHUV DUH FRQVLGHUHG LQ

Authoritys policy, vision, mission, objectives and targets.

Guidance Notes

Legal and/or regulatory arrangements are put in place to ensure that the Port Authority has thenecessary authority and responsibility to facilitate the implementation of the PSHEMS.

The Port Authority and/or responsible agencies should establish regulations, ordinances and/or decisions to facilitate the implementation of the PSHEMS and related safety health andenvironmental programs.

The Port Authority should also identify regulatory requirements applicable to the PSHEMS andensure compliance with such requirements. To keep track of legal requirements, the Port Authoritycan establish and maintain a list of laws and regulations pertaining to the implementation of activities, processes and programs of the PSHEMS (i.e., a legal register).

To facilitate the preparation and maintenance of a legal register, the Port Authority should

establish, implement and maintain a procedure(s) to identify and have access to legal and non-regulated requirements that are applicable to its activities, processes, environmental aspectsDQG KD]DUGV

The Port Authority may also subscribe to voluntary requirements, other than legal requirements.These requirements may include: voluntary principles or codes of practice, internationalagreements, requirements of trade associations, agreements with community groups or QRQJRYHUQPHQWDO RUJDQL]DWLRQ DQG SXEOLF FRPPLWPHQWV 6RPH RI WKHVHagreements may apply to several issues of the PSHEMS, and the Port Authority should exertefforts to identify and address such requirements.



3.3 Management Arrangements

3.3.1 PSHEMS Control

7KH 3RUW $XWKRULW\ VKDOO HQVXUH WKDW SURJUDPV DQG SURFHVVHV DVVRFLDWHG Zrisks, consistent with its port safety, health and environmental policy are planned and carried outE\ WKH 3RUW 2SHUDWRU XQGHU VSHFLHG FRQGLWLRQV LQFOXGLQJ

a. The establishment, implementation and maintenance of documented procedure(s) to controlsituations where their absence could lead to deviation from the port safety, health andenvironmental policy and regulations;

b. The stipulation of the operating criteria and procedure(s);F 7KH HVWDEOLVKPHQW LPSOHPHQWDWLRQ DQG PDLQWHQDQFH RI FRQWURO V UHODW

VLJQLFDQW ULVN V RI JRRGV DQG VHUYLFHV KDQGOHG E\ WKH SRUW

Guidance Notes

The Port Authority should ensure that the functional links between the Port Authority and the3RUW 2SHUDWRU DUH GHQHG IRU WKH LPSOHPHQWDWLRQ RI WKH 36+(06 LQ WKH SRUW 7Kshould communicate to the respective Port Operators their responsibilities with regard to theimplementation of PSHEMS. This can be accomplished by establishing relevant regulations inthe port and clear stipulations in the Port Operators operating contracts or operating permits,and by the provision of policy and technical guidance to the Port Operators.

The Port Authority should also conduct regular inspection and compliance monitoring todetermine if the Port Operators have established and implemented the necessary controls within

their processes.


The Port Authority shall establish, implement and maintain monitoring, measurement, analysisand improvement processes needed to:

a. Ensure the effectiveness of governance activities;b. Determine that objectives and targets are being achieved in line with the Port Authoritys

strategic vision and mission;F &RQUP WKDW WKH 36+(06 LPSOHPHQWHG E\ WKH 3RUW 2SHUDWRU LV SHUIRUPLQJ HIIHFd. Ensure compliance with mandatory national rules, regulations and standards and

applicable international conventions, codes, guidelines, recommendations and standards of LQWHUQDWLRQDO JRYHUQPHQWDO RUJDQL]DWLRQV DQG QRQJRYHUQPHQWDO SRUW LQGXDQG RUJDQL]DWLRQV DV VXEVFULEHG WR E\ WKH RUJDQL]DWLRQ


35/76


Guidance Notes

The Port Authority should ensure that it has the capability to implement the monitoring andsurveillance process, and, if included in the Port Authoritys responsibilities, enforcementof mandatory national and international regulations and standards as subscribed to by theRUJDQL]DWLRQ 7KLV LQFOXGHV DYDLODELOLW\ RI FRPSHWHQW SHUVRQQHO HTXLSPHQWneeded to implement a monitoring and surveillance process.


The Port Authority shall establish, implement and maintain a review process to determine theeffectiveness of the Safety, Health and Environmental Management governance of the portsunder its control.

The outputs of governance reviews shall include decisions and actions related to possiblechanges to governance policy, regulations, objectives, targets and other elements of the PSHEM,consistent with the commitment to continual improvement.

Guidance Notes

The Port Authority should conduct a regular review of the safety, health and environmentalmanagement to evaluate its performance and the performance of its governance process andto identify opportunities for improvement. The Top management of the Port Authority should beinvolved directly through the management review process.

The result of the reviews should be used by the Port Authority to formulate changes and

improvement to SHE governance policy, objectives and targets, and other elements of thegovernance process, as appropriate.


The Port Authority shall establish, implement and maintain a review process to determine theeffectiveness of the Safety, Health and Environmental Management governance of the portsunder its control.

The outputs of governance reviews shall include decisions and actions related to possiblechanges to governance policy, regulations, objectives, targets and other elements of the PSHEM,consistent with the commitment to continual improvement.

Guidance Notes

The Port Authority should conduct a regular review of the safety, health and environmentalmanagement to evaluate its performance and the performance of its governance process and



to identify opportunities for improvement. The Top management of the Port Authority should beinvolved directly through the management review process.

The result of the reviews should be used by the Port Authority to formulate changes andimprovement to SHE governance policy, objectives and targets, and other elements of thegovernance process, as appropriate.

3.4 Awareness and Communication

7KH 3RUW $XWKRULW\ VKDOO GHQH DQG LPSOHPHQW D SURFHVV IRU FRPPXQLFDWLQJgovernance policies, strategic vision, mission, regulations, controls, requirements, objectives,programs and accomplishments to aid in effective implementation of PSHEMS in ports under its

jurisdiction

Guidance Notes

Communication aids in the effective implementation of the PSHEMS and leads to improvedPSHEMS performance. Communication is a two-way mechanism for sharing information,experience, feedback and insights among the various stakeholders.

The Port Authority should develop and implement a communication plan to raise awareness,motivate and help the Port Operators to maintain good safety, health and environmentalpractices.

The Port Authority should encourage feedback and communication from stakeholders as a meansof involving them. The Port Authority should establish, implement and maintain procedures for

receiving, documenting and responding to relevant communication from external parties.

The participation of Port Operators and stakeholders is a key contribution to the successfulimplementation of the PSHEMS.

The Port Authority should establish a process and mechanisms to improve:

a. Port Operator and stakeholder commitments to safety, health and environment;b, Coordination and cooperation;c, Partnerships; and

d. Port Operators and stakeholders ownership of established policies and programs.

Advocacy and communication activities should also be implemented at various levels to gaincommitment, support and involvement of Port Operator and stakeholders.

In order to determine the effectiveness of its Port Operator and stakeholder awareness andparticipation program, the Port Authority needs to identify the measurement requirements for assessing the perception and behavioral changes among stakeholders.


37/76


7KH 3RUW $XWKRULW\ VKRXOG DOVR HVWDEOLVK SURFHGXUHV IRU HYDOXDWLQJ DDQG LPSDFWV RI 36+(06 LPSOHPHQWDWLRQ ,Q HYDOXDWLQJ WKH EHQHWV RI WKH 3

Authority should consider the compliance/performance indicators, the conduct of external auditsand the measurement of progress among PSHEMS and the safety, health and environmentalprograms.

3.5 Port Resources Management

The Port Authority shall ensure the availability of resources essential to govern, establish,implement, maintain and improve the PSHEMS in the ports under its jurisdiction. ResourcesLQFOXGH KXPDQ UHVRXUFHV ZLWK UHTXLUHG VNLOOV LQIUDVWUXFWXUH WHFKQROfor the achievement of the PSHEM policy, objectives and targets.

Guidance Notes

The Port Authority should implement a procedure for identifying and accessing resourcesQHFHVVDU\ IRU WKH UHDOL]DWLRQ RI WKH 36+(06 LQ SRUWV XQGHU LWV MXULVGLLQIUDVWUXFWXUH ZRUN DUHD LQIRUPDWLRQ FRQWUDFWRUV VXSSOLHUV PDWHUL

7KH 3RUW $XWKRULW\ VKRXOG GHYHORS D UHVRXUFH XWLOL]DWLRQ SODQ IRU WKH PDQof the port facilities and the effective implementation of the port governance activities.

4.0 Port Operation, Safety Health and EnvironmentalManagement System Requirements

4.1 General Requirements

The Port Operator shall establish, document, implement, maintain and continually improve a portsafety, health and environmental management system in accordance with the requirements of WKLV &RGH DQG GHWHUPLQH KRZ LW ZLOO IXOO WKHVH UHTXLUHPHQWV

In developing the PSHEMS, the Port Operator shall:

D 'HQH WKH VFRSH RI LWV 36+(06E 'HQH WKH SURFHVVHV LQYROYHG LQ WKH RSHUDWLRQ V FRYHUHG E\ WKH VFRc. Determine the sequence of the processes, and their interactions;d. Determine criteria and methods needed to ensure that both the operation and control of

these processes are effective; ande. Manage the processes in accordance with the requirements of this Code.

When a Port Operator chooses to outsource any process within the scope of the PSHEMS, theRUJDQL]DWLRQ VKDOO HQVXUH FRQWURO RYHU VXFK SURFHVVHV &RQWURO RI RXWVRLGHQWLHG ZLWKLQ WKH 36+(06



Guidance Notes

7KLV FODXVH LV IXQGDPHQWDO DV LW HVWDEOLVKHV WKH EDVLV IRU WKH UHVW RI WKHelements that enable a Port Operator to document, implement and maintain a PSHEMS.

7KH 3RUW 2SHUDWRU QHHGV WR GHQH WKH VFRSH FRYHUDJH RI WKH 36+(06 DV WKHWKH SRUW ZKHUH WKH 36+(06 DSSOLHV 2QFH WKH VFRSH KDV EHHQ GHQHG DFWLYLWLHVHUYLFHV RI WKH 3RUW 2SHUDWRU ZLWKLQ WKH GHQHG VFRSH VKRXOG EH LQFOXGHG LQ

7KH 3RUW 2SHUDWRU KDV WKH H[LELOLW\ WR FKRRVH WR LPSOHPHQW WKH 36+(06 ZLWKHQWLUH RUJDQL]DWLRQ RU VSHFLF RSHUDWLQJ XQLWV RU DFWLYLWLHV RI WKH 3RUW 2SH

The Port Operator can follow the continual improvement cycle (PDCA cycle) in developing thePSHEMS and the programs to identify and address the elements of its activities, products andVHUYLFHV WKDW DUH KDYLQJ D VLJQLFDQW ULVN WR VDIHW\ KHDOWK DQG HQYLURQPHQ

In developing the PHSEMS, the Port Operator should use the business process approach,meaning that the Port Operator should consider to integrate the PSHEMS within its existingmanagement system and not treat it as a separate system.

4. 2 Port Operation, Safety, Health and Environmental Management SystemPolicy Statement

The Port Operator shall establish and implement a port safety, health and environmentalPDQDJHPHQW V\VWHP SROLF\ VWDWHPHQW ZLWKLQ WKH GHQHG VFRSH RI LWV 36+(06 ZKLa commitment to pollution prevention, compliance with applicable legal requirements, preventionof accidents and continual improvement.

The Port Operator shall ensure that its policy is documented, communicated and understoodZLWKLQ WKH RUJDQL]DWLRQ DQG LV LPSOHPHQWHG DQG PDLQWDLQHG DW DOO OHYHOV R

Where an overall port policy is in place, the Port Operators port safety, health and environmentalpolicy shall be in line with the overall port SHE policy.

The Port Operator shall review its port safety, health and environmental policy periodically toensure that it remains relevant and appropriate.


39/76


Guidance Notes

$ SROLF\ VWDWHPHQW DFWV DV D JXLGLQJ SULQFLSOH E\ ZKLFK DQ RUJDQL]DWLRQ GREMHFWLYHV $ SROLF\ IRUPDOO\ HQGRUVHG DQG DGRSWHG E\ WKH RUJDQL]DWLRQ LVits commitment to improve performance.

The Port Operator should ensure that:

a. The policy is established by the most senior management, is appropriate to the needs of theRUJDQL]DWLRQ DQG FRPSOLHV ZLWK WKH 36+(0 &RGH

E 7KH SROLF\ UHHFWV FRPPLWPHQW WR PHHWLQJ FXVWRPHUV LQFOXGLQJ Urequirements and continual improvement.

F 7KH SROLF\ LV FRPPXQLFDWHG XQGHUVWRRG DQG LPSOHPHQWHG WKURXJKRXW Wd. The policy is continuously reviewed with the aim of improvement and assessing whether it is

VWLOO VXLWHG WR WKH QHHGV RI WKH RUJDQL]DWLRQ

In developing policy the Port Operator should consider:

a. The overall Ports vision, mission, policy as established by the Port Authority;b. Its mission, vision, core values and beliefs;c. Coordination with other policies (e.g. quality policy);G 6SHFLF ORFDO DQG UHJLRQDO FRQGLWLRQVe. Its commitment to protect its employees and stakeholders;f. Its commitment to prevent pollution; andg. Its commitment to comply with legal requirements and other requirements to which

the port subscribes.

The policy should be communicated to the employees and stakeholders, consideration should

be given to ensure awareness of all employees and interested parties.



4. 3 Planning

The Port Operator shall ensure that the planning of the PSHEMS is carried out to meet theUHTXLUHPHQWV VSHFLHG LQ &ODXVH

+D]DUG ,GHQWLFDWLRQ 5LVN $VVHVVPHQW DQG &RQWURO 0HDVXUHV

The Port Operator shall establish, implement and maintain procedures for:

D 7KH RQJRLQJ LGHQWLFDWLRQ RI KD]DUGV DVVRFLDWHG ZLWK LWV DFWLYLWLHVproducts or services;

E 7KH DVVHVVPHQW RI ULVNV DQG LPSDFWV WR VDIHW\ KHDOWK DQG HQYLURQPHQWKD]DUG V

c. The determination of the adequacy of the available measures for eliminating, reducing andFRQWUROOLQJ WKH KD]DUGV

The procedures shall cover routine and non-routine activities, activities of all personnel havingaccess to the port area, including subcontractors and visitors, and facilities in the port, whether SURYLGHG E\ WKH RUJDQL]DWLRQ RU RWKHUV

7KH 3RUW 2SHUDWRU VKDOO GRFXPHQW WKH LGHQWLHG KD]DUG V DVVHVVPHQWdetermination of control measures, and keep the information up to date.

7KH 3RUW 2SHUDWRU VKDOO HQVXUH WKDW DFWLYLWLHV SURFHVVHV WKDW KDYH VLJQLin establishing objectives, targets and programs.

Guidance Notes

6DIHW\ KHDOWK DQG HQYLURQPHQWDO ULVN DVVHVVPHQW UHIHUV WR WKH VFLHQWLF PHULVNV WR SDUWLFXODU V\VWHPV DV D SUHOXGH WR PDQDJLQJ WKH LGHQWLHG ULVNVdamage. It varies widely in scope and applications, and various methodologies are available toVXLW VSHFLF DSSOLFDWLRQV

Risk assessment involves systematically identifying the two elements of risk (or likelihood of KDUP WKH SRWHQWLDO KDUP RU KD]DUG DVVRFLDWHG ZLWK D FHUWDLQ VXEVWDQFH DFWKH OLNHOLKRRG RI H[SRVXUH RI WKH WDUJHW WR WKH SRWHQWLDO KDUP KD]DUG

Risk assessment is the process of estimating the likelihood of occurrence of and the severity of the adverse effect.

Approaches to the conduct of risk assessment vary. Different approaches are discussed in thePSHEMS Development and Implementation Guideline.


41/76


The risk assessment can lead a risk manager to decide whether a substance or activity is:

D 6DIH WKHUH LV QR VLJQLFDQW ULVNb. Unsafe (risk is too high, abandon the project); or c. Safe but exposure must be limited to maintain the desired margin of safety (i.e., risk

management is needed).

Applied on a suite of substances/processes, risk assessment can provide a ranking of priorityFRQFHUQV EDVHG RQ DQ REMHFWLYH DVVHVVPHQW RI DYDLODEOH VFLHQWLF HYLG

The technical results from the risk assessment are designed to serve as inputs in formulatingpolicies, objectives, targets and management programs.

4.3.2 Legal and Other Requirements

The Port Operator shall establish, implement and maintain a procedure for identifying andaccessing the legal and other requirements that are applicable to its PSHEMS.

The Port Operator shall ensure that applicable legal requirements and other requirements to whichWKH RUJDQL]DWLRQ VXEVFULEHV DUH FRQVLGHUHG LQ HVWDEOLVKLQJ REMHFWLYHV

Guidance Notes

/HJDO UHJXODWRU\ DQG RWKHU UHTXLUHPHQWV UHIHU EURDGO\ WR DQ\ UHTXLUHPHQis relevant to the Port Operators PSHEMS and its sustainable development aspects.

Legal requirements can take many forms, including:

a. Legislation, including statutes and regulations;b. Decrees and directives;F 3HUPLWV OLFHQVHV DQG RWKHU IRUPV RI DXWKRUL]DWLRQd. Orders issued by regulatory agencies;e. Judgments of courts or administrative tribunals;f. Customary or indigenous law; andg. Treaties, conventions and protocols.

7R IDFLOLWDWH WKH LGHQWLFDWLRQ RI OHJDO DQG RWKHU UHTXLUHPHQWV WKH 3an up-to-date register or list of applicable requirements.



4.3.3 PSHEMS Objectives and Targets

The Port Operator shall establish, document, implement and maintain safety, health andHQYLURQPHQWDO REMHFWLYHV DQG WDUJHWV DW UHOHYDQW IXQFWLRQV DQG OHYHOV RI

The objectives and targets shall be measurable, where feasible, and consistent with the safety,health and environmental policy.

When establishing and reviewing the objectives and targets, the Port Operator shall consider DOO VLJQLFDQW ULVNV DQG WKHLU LPSDFW WR SRUW VDIHW\ KHDOWK DQG WKH HQYLUHOHYDQW OHJDO DQG RWKHU UHTXLUHPHQWV WR ZKLFK WKH RUJDQL]DWLRQ VXEVFULEHV

Guidance Notes

In setting objective and targets, the Port Operator can consider several inputs including:

a. Principles and commitments in the port safety, health and environmental managementsystem policy statement;

b. Sustainable development aspects and risk assessment results;c. Applicable legal and other requirements including national and international codes and

standards (see Annex C for further information on applicable international conventions andcodes)

d. Views and needs of employees and stakeholders;e. Technological options and feasibility;I )LQDQFLDO DQG RUJDQL]DWLRQDO FDSDELOLWLHV DQG UHVRXUFHV DQGg. Possible effects on the public image of the port.

Objectives should be set at all levels and functions of the Port Operator where activities neededto meet the port safety, health and environmental management system policy statement areperformed. Objectives should be consistent with the port safety, health and environmentalmanagement system policy statement.

Targets are short-term and medium-term results, which are usually quantitative in nature, andFDSDEOH RI EHLQJ PHDVXUHG 2EMHFWLYHV FDQ EH IXUWKHU GHQHG E\ RQH RU PRUH WDshould be measurable and express performance levels that need to be met to ensure achievementRI WKH VSHFLHG REMHFWLYHV 7DUJHWV VKRXOG LQFOXGH D VSHFLHG WLPHIUDPH IRU G

The objectives and targets should be communicated in such a way that the stakeholders canFRQWULEXWH WR WKHLU DFKLHYHPHQW 5HVSRQVLELOLW\ IRU GHSOR\PHQW RI REMHFWLYHV


43/76


4.3.4 PSHEMS Programs

The Port Operator shall establish, implement and maintain a program(s) for achieving itsobjectives and targets. The program(s) shall include designation of responsibility for achievingREMHFWLYHV DQG WDUJHWV DW UHOHYDQW IXQFWLRQV DQG OHYHOV RI WKH RUJDQtimeframe by which the objectives are to be met.

Guidance Notes

36+(06 SURJUDPV DUH GHVLJQHG WR DGGUHVV VLJQLFDQW ULVNV DQG LPSDFWV WRHQYLURQPHQW IURP LGHQWLHG KD]DUGV 36+(06 SURJUDPV VKRXOG LQFOXGH

a. An action plan, including objectives, targets, strategies, processes and time table;b. Personnel allocation, including designation of responsibility for achieving objectives and

targets;c. Allocation of resources, including infrastructure, equipment and budget or necessary

QDQFLQJ PHFKDQLVP WR VXSSRUW LPSOHPHQWDWLRQG 2UJDQL]DWLRQDO DUUDQJHPHQWV LQFOXGLQJ UROHV DQG UHVSRQVLELOLWLHV

implementation;e. Monitoring and reporting of implementation, performance and achievement of objectives and

targets; andf. Documentation requirements.

3URJUDP UHYLHZV VKRXOG EH FRQGXFWHG UHJXODUO\ DQG WKH SURJUDP DGMXVWnecessary.

4.3.4.1 Safety Programs

)RU SRUW VDIHW\ DQG WKH SURWHFWLRQ RI SURSHUW\ FDUJR DQG HPSOR\HHV DQG RWor doing business in the port, the Port Operator shall establish and implement a safety programWKDW FRYHUV KD]DUGV DVVRFLDWHG ZLWK DFWLYLWLHV DQG RSHUDWLRQV UHODlimited to, the following processes:

a. Marine/Vessel Services;b. Terminal Operations;

c. Storage, Handling and Transport of Cargoes/Dangerous Cargoes;d. Engineering and Maintenance of Infrastructure/Equipments; ande. Warehousing Services.



Guidance Notes

7KH 3RUW 2SHUDWRU VKRXOG HVWDEOLVK VDIHW\ SURJUDPV WR DGGUHVV WKH LGHQWLHGDFFLGHQWV WKURXJKRXW WKH RUJDQL]DWLRQ DQG DUHDV ZLWKLQ WKH VFRSH RI WKH 36programs should take a total management approach, looking at every aspect of the workplace toimprove safety.

6DIHW\ SURJUDPV PD\ UHTXLUH QHZ RU LPSURYHG FRQWUROV WR DGGUHVV WKH LGHQWFRQWUROV VKRXOG EH GHWHUPLQHG DQG SULRULWL]HG LQ DFFRUGDQFH ZLWK D WLHUHG DHOLPLQDWLQJ WKH KD]DUGV ZKHUH DSSOLFDEOH E UHGXFLQJ ULVNV DVVRFLDWHG ZLWKDQG F XWLOL]LQJ SHUVRQDO SURWHFWLYH HTXLSPHQW WR SUHVHUYH ZRUNHUV DQGhealth.

Safety programs may include:

a. Safety Training;b. Workplace Monitoring and Control;c. Electrical and Mechanical Works safety;d. Guarding of Machinery;e. Work Permit System;I 8VH DQG KDQGOLQJ RI KD]DUGRXV PDWHULDOVg. Construction Works safety;K )LUH 3URWHFWLRQ DQG &RQWUROL +D]DUG &RPPXQLFDWLRQ

j. Engineering Change Management; andk. Provision of Personal Protective Equipment.

4.3.4.2 Health Programs

)RU SURWHFWLRQ RI HPSOR\HHV IURP KHDOWK KD]DUGV WKDW PD\ DULVH IURP WKactivities and/or the work environment, the Port Operator shall establish and implementa health program that includes:

D 0RQLWRULQJ WKH KHDOWK DQG WQHVV RI SRUW HPSOR\HHV WR DGHTXDWHO\ Sfunctions;

b. Maintaining regular health check ups of employees who work in areas or on operations withLGHQWLHG KHDOWK KD]DUGV DQG

c. Ensuring that adequate facilities are provided and available at all times to addressrisks associated with industrial hygiene

Guidance Notes

The Port Operator should promote, protect and maintain the health and well-being of its employeesthrough the implementation of the health programs which may include the following:


45/76


a. Health examination pre-employment, periodic, special, transfer/separation and other healthH[DPLQDWLRQ GHHPHG QHFHVVDU\ E\ TXDOLHG KHDOWK DXWKRULW\

b. Management and treatment of occupational injuries and diseases;F ,PPXQL]DWLRQ SURJUDPVd. Health education and counseling;e. Keeping of medical records; andf. Other relevant health programs.

The Port Operator should also consider the implementation of health monitoring/surveillanceprograms that may include the following activities:

a. Biological monitoring;b. Medical surveillance; andc. Symptoms injury, inspection and examination.

The Port Operator should provide the necessary medical and dental services and facilities.The Port Operator should also maintain necessary additional emergency medical supplies andmedicines as recommended by its medical personnel. In the absence of a clinic or hospital

near and/or in the proximity to the place of work, every employer should ensure that suitableWUDQVSRUW IDFLOLWLHV DUH UHDGLO\ DYDLODEOH DQG VXIFLHQW QXPEHU RI SHUVDQG UHDGLO\ DYDLODEOH WR UHQGHU UVW DLG 7KH HPSOR\HU VKRXOG DOVR SURYLand welfare facilities in the workplace.

The Port Operator should establish programs for industrial hygiene. Industrial hygiene is theprocess devoted to the recognition, evaluation and control of environmental factors or stresses(i.e., chemical, physical, biological and ergonomic) that can cause sickness, impaired health or VLJQLFDQW GLVFRPIRUW WR HPSOR\HHV RU UHVLGHQWV RI WKH FRPPXQLW\

Programs and facilities should be made available for jobs that require industrial hygiene

control. The type extent of controls depends on the physical, chemical, and toxic properties of contaminants, evaluations made of the exposure, and the operation that disperses or removesthe contaminant. This may include good housekeeping measures, special monitoring devisesand safety/hygiene training and education to help ensure a safe, healthy workplace.

4.3.4.3 Environmental Programs

)RU SURWHFWLRQ RI WKH HQYLURQPHQW DQG QDWXUDO UHVRXUFHV ZLWKLvicinity of the port, the Port Operator shall establish and implement an environmental

PDQDJHPHQW SURJUDP WKDW FRYHUV KD]DUGV DVVRFLDWHG ZLWK DFWLYLWthat have a potential negative impact on:

a. Ambient air quality;b. Surface water and groundwater quality;c. Land use and soil quality;d. Health and functionality of natural resource systems; ande. Livelihood and food security of the surrounding community.



Guidance Notes

Environmental problems at the port can have a major impact not only on workers but also on thesurrounding areas and community. The port operator should take appropriate actions to protecttheir workers; and public health and welfare; and natural resources from a wide range of toxicmaterials and environmental threats.

The Port operator should seek to prevent environmental pollution; address general andKD]DUGRXV ZDVWH SUREOHPV IDFLOLWDWH HIIHFWLYH XVH RI UHVRXUFHV DQG SUHYHQWdegradation.

Examples of environmental programs are:

a. Energy and resources conservation;E )DFLOLWLHV LPSURYHPHQW WR LPSURYH HIFLHQF\F :DVWH PLQLPL]DWLRQd. Recycling of materials;H 5HGXFLQJ WKH DPRXQW RI KD]DUGV ZDVWH SURGXFHGf. Eliminating the source of pollution and/or provision of additional controls;g. Natural resources habitat rehabilitation, protection and management;h. Establishing sound environmental strategies; andi. Active participation in an Integrated Coastal Management Program.

4. 4 Implementation and Operational Control

4.4.1 Responsibility and Authority

7KH 3RUW 2SHUDWRU VKDOO GHQH GRFXPHQW DQG FRPPXQLFDWH ZLWKLQ WKH RUresponsibilities and authorities of personnel who manage, perform and verify activities within thePSHEMS.

Guidance Notes

The functions, responsibilities and authorities of the personnel involved in the PSHEMS shouldbe clearly described.

Documentation of roles and responsibilities can be done in several ways, including, for example:

D 3UHSDULQJ DQ RUJDQL]DWLRQDO FKDUW LQGLFDWLQJ WKH KLHUDUFK\ OHYHO DQG FRPb. Preparing job descriptions;


47/76


F 'HQLQJ DQG GRFXPHQWLQJ UHVSRQVLELOLWLHV LQ SURFHVV SURFHGXUHV DQG RUdocuments;

d. Issuing announcements or memoranda; and/or e. Making use of existing documentation (e.g., operational manuals).

4.4.2 Management Representative(s)

The Port Operator shall appoint a management representative to provide a link betweenRUJDQL]DWLRQV ZRUNLQJ LQ WKH SRUW DUHD DQG WKH KLJKHVW OHYHO RI PDQDJHP

The responsibility and authority of the management representative, irrespective of other duties,VKDOO EH GHQHG WR HQVXUH WKDW

a. The PSHEMS is established, implemented, maintained and monitored;b. Adequate resources are applied, as required; andc. The performance of the PSHEMS, including recommendations for improvement, is reported

regularly to top management for review.

Guidance Notes

TThe Port Operator should designate a Management Representative for the PSHEMSimplementation. This Management Representative should be a member of the Port OperatorsWRS PDQDJHPHQW ZKR KDV VXIFLHQW DXWKRULW\ DQG LQGHSHQGHQFH WR HQVXUHand objectives are achieved.

7KH UHVSRQVLELOLW\ IRU WKH HIIHFWLYH LPSOHPHQWDWLRQ RI WKH 36+(06 OLHV WKUR

The role of the Management Representative may include interaction with the members of theRUJDQL]DWLRQ DV ZHOO DV RWKHU LQWHUHVWHG SDUWLHV WR IDFLOLWDWH HIIPSHEMS, as well as to monitor the progress of the implementation process.



4.4.3 Resource Management, Training and Awareness

The Port Operator shall ensure the availability and adequacy of resources necessary toestablish, implement, maintain and improve the PSHEMS. Resources include human resources,LQIUDVWUXFWXUH WHFKQRORJ\ DQG QDQFLDO UHVRXUFHV

3HUVRQQHO VKDOO EH W IRU WKH ZRUN ZKLFK WKH\ DUH HPSOR\HG WR FDUU\ RXW

Personnel shall be competent to perform tasks that may impact on safety, health and protectionRI WKH HQYLURQPHQW &RPSHWHQFH VKDOO EH GHQHG LQ WHUPV RI DSSURSULDWH HGDQG RU H[SHULHQFH DV ZHOO DV PHGLFDO WQHVV LQ DFFRUGDQFH ZLWK QDWLRQDO URUJDQL]DWLRQ VKDOO UHWDLQ DVVRFLDWHG UHFRUGV

The Port Operator shall establish, implement and maintain procedures:

a. To ensure that new personnel and personnel transferred to new assignments related to safety,KHDOWK DQG SURWHFWLRQ RI WKH HQYLURQPHQW DUH JLYHQ DV DSSURSULDWH SUwith or training related to their duties;

b. To ascertain that all personnel involved in the PSHEMS are aware of the importance of conformity with the environmental policy and procedures and with the requirements of thePSHEMS;

c. To identify training that may be required in support of the PSHEMS and ensure that suchtraining is provided for all concerned personnel, taking into account different levels of responsibility and ability;

d. To communicate relevant information on the PSHEMS to personnel and stakeholders, andto receive feedback/participation of personnel and stakeholders in PSHEMS implementationand continual improvement.

Guidance Notes

The Port Operator should consider developing and implementing a procedure for identifyingDQG DOORFDWLQJ UHVRXUFHV QHFHVVDU\ IRU WKH UHDOL]DWLRQ RI WKH 36+(06 LQFLQIUDVWUXFWXUH ZRUN DUHD LQIRUPDWLRQ FRQWUDFWRUV VXSSOLHUV PDWHULDOV

In order to ensure the availability of competent personnel, the Port Operator may consider implementing the following practices:

D 6SHFLI\LQJ MRE SUROHV IRU NH\ SRVLWLRQV LQFOXGLQJ HGXFDWLRQDO TXDOLFDWLRE 'HQLQJ WKH UHTXLUHG FRPSHWHQFH H J WUDLQLQJ VNLOOV DQG H[SHULHQFHc. Monitoring and evaluating the performance of personnel; andd. Keeping records of job performance.


49/76


The Port Operator should develop and implement a capacity-development program for maintainingand improving the capacity of personnel who are performing work for the implementation of thePSHEMS.

Strengthening the skills and competence of personnel implementing the PSHEMS can befacilitated through Port Operators actions and programs to:

a. Determine training or other needs by comparing the job requirement with the currentcompetence levels of the personnel;

E ,PSOHPHQW DZDUHQHVV SURJUDPV WR IDPLOLDUL]H SHUVRQQHO ZLWK WKH 36+(06 Sand targets, and the action programs to achieve them;

F 2UJDQL]H WUDLQLQJ SURJUDPV RU RWKHU DFWLYLWLHV QHHGHG WR HQVXUH WKHpersonnel, such as on-the-job training, appropriate supervision and coaching until personnelbecome fully competent, or hiring of new personnel with the necessary competence;

G $VVHVV WKH UHVXOWV RI WUDLQLQJ DQG RWKHU DFWLRQV SHUIRUPHG WR GPSHEMS implementation; and

e. Review the training needs and determine further actions as necessary.

The Port Operator should evaluate the effectiveness of the capacity-development program andmaintain appropriate records of the education, training, skills and experience of people involvedin the implementation of the PSHEMS.

Some of the basic training requirements associated with PSHEMS development include:

a. PSHEMS development and implementation;b. Policy, Objective, targets and program development;c. PSHEMS Awareness;d. PSHEM Code requirements;

e. Legal and Regulatory requirements;

$V WKH 36+(06 PRYHV LQWR IXOO LPSOHPHQWDWLRQ VSHFLDOL]HG WUDLQLQJ FRXUVHSHUVRQQHO WR DFTXLUH DSSURSULDWH VNLOOV QHFHVVDU\ WR HQVXUH WKH HIFLHprograms, covering issues such as: risk assessment; emergency preparedness and response;dangerous goods handling; waste management and pollution reduction.

A process of recognition may be developed as a means of acknowledging and providing incentivesfor personnel that contribute to the effective implementation of the PSHEMS.

The Port Operator should also establish an information and knowledge sharing mechanism bydeveloping means to disseminate information such as newsletters, websites and other means.



4.4.4 PSHEMS Documentation

The PSHEMS documentation shall be referred to as the Port Safety, Health and EnvironmentalManagement System (PSHEMS) Manual.

7KH 36+(06 0DQXDO VKDOO GHQH KRZ WKH 3RUW 2SHUDWRU IXOOV WKH UHTXLUHPHQWVCode.

The PSHEMS documentation shall include:

a. The PSHEMS policy, objectives, targets and programs;b. A description of the scope of the PSHEMS;c. A description of the processes within the PSHEMS and their interactions, and reference to

related documents;d. Documents, including procedures and records required by this Code; andH 'RFXPHQWV LQFOXGLQJ UHFRUGV GHWHUPLQHG E\ WKH RUJDQL]DWLRQ WR EH QHFHVV

HIIHFWLYH SODQQLQJ RSHUDWLRQ DQG FRQWURO RI SURFHVVHV WKDW UHODWH WR LW

Guidance Notes

Documentation refers to the documents and records relating to the PSHEMS that the PortOperators maintains. A document normally refers to information concerning planning,development and implementation of the PSHEMS and its processes. Therefore, because of changing circumstances and conditions over time, documents must be periodically reviewed andUHYLVHG H J KDQGOLQJ RI KD]DUGRXV JRRGV SURFHGXUH

A record refers to data or information that provides evidence of activities performed or resultsachieved. A record is a historical document that does not change over time (e.g., minutes of ameeting with an attendance list).

Documentation provides the Port Operator with:

a. A formal methodology for ensuring ease of directing PSHEMS;b. Consistency and uniformity of practice;c. A means of measuring the performance of each process in the PSHEMS, thereby making it

YHULDEOH DQG

d. A way for the Port Authority, customers and Port Operator to view and assess PSHEMSimplementation and its impacts.

The PSHEMS manual may be seen as a road map that explains how all the processes, functionsDQG VWDNHKROGHUV LQYROYHG LQ WKH 36+(06