portable appliance testing (pat) health and safety standard how to guide 25 february 2013
TRANSCRIPT
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Portable Appliance Testing (PAT)Health and Safety Standard
How to Guide25 February 2013
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Why is Portable Appliance Testing needed?
The myth All office equipment must be tested by a qualified electrician every year
The reality It's a myth that all portable electrical appliances in a low-risk environment, such as an office, need to have a portable appliance test (PAT) every year. The law simply requires employers to ensure electrical equipment is maintained in order to prevent danger - it doesn't state what needs to be done or how often.
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The PAT Standard can be found at www.essex.ac.uk/ohsas/electricity
You will find the documents referred to in this presentation on this
web page under Resources …
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The PAT Standard can be found at www.essex.ac.uk/ohsas/electricity
… a quick link …
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The PAT Standard can be found at www.essex.ac.uk/ohsas/electricity
… and a list of guidance related to PAT here
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Guide to carrying out simple visual checks
A visual guide to help identify
common electrical hazards
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Dangerous Junk!Simple visual checks – guidance for you
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Examples of what is / is not covered under PATA ‘portable or movable appliance’ is any electrical equipment that is capable of being moved whilst either connected or disconnected from an electrical supply, and in general which have a lead (cable) and a plug, and some fixed equipment
Not covered: Charging equipment (battery or USB operated) ‘Built in’ white goods (with plug but not moved) * Items not designed to be moved (no plug and wired into mains
supply) * * This type of equipment should be dealt with according to the maintenance cycle for fixed installations
Portable (easily moved around) Moveable (larger items rarely moved) Hand held items (no plug, wired into mains supply) Charging equipment (mains operated) Leads and adaptors Residual current device (RCD)
In most but not all cases, electrical equipment will require PAT if there’s a three pin plugSee ‘PAT explained’ or ask for advice
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A few examples across the University
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A few examples across the University
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A few examples across the University
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Where do you start? (top section of flowchart)
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A PAT inventory (mid section of flowchart)
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List the electrical equipment you are responsible for
Templates in Word or Excel are available under ‘Resources’ on
www.essex.ac.uk/ohsas/electricity
These could be customised according to your needs but give key information needed by
those who will carry out PAT for you
High risk areas or environments may already have their own local rules and processes in
place for you to follow
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A typical low risk environment
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Example entries
Office X, Southend 25/02/13
Rm A, 4 desk setup nearest door Hard drive (Sally’s desk)
Screen (Sally’s desk)
Desk fan (Sally’s desk)
HD 12345
6
7
Ditto
3 years
Ditto
Ditto4 gang extension lead (Sally’s desk)
8
3 years
3 years
3 years
Example of a completed form
based on a typical low risk
environment
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Example entries
Office X, Southend 25/02/13
Rm A, 4 desk setup nearest door Hard drive (Sally’s desk)
Screen (Sally’s desk)
Desk fan (Sally’s desk)
HD 12345
6
7
Ditto
3 years
Ditto
Ditto4 gang extension lead (Sally’s desk)
8
3 years
3 years
3 years
Remember to include: extension leads, multi-way adaptors, connection leads and mains leads fitted with an adaptor
or transformer
If a portable residual current device (RCD) is fitted to electrical equipment, this needs to be listed and tested too
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Example entries
Office X, Southend 25/02/13
Rm A, 4 desk setup nearest door Hard drive (Sally’s desk)
Screen (Sally’s desk)
Desk fan (Sally’s desk)
HD 12345
6
7
Ditto
3 years
Ditto
Ditto4 gang extension lead (Sally’s desk)
8
3 years
3 years
3 yearsMaintenance contracts with
Information & Systems Services DO NOT cover PAT.You must include computer equipment in your inventory
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Example entries
Office X, Southend 25 Feb 2013
Rm A, 4 desk setup nearest door Hard drive (Sally’s desk)
Screen (Sally’s desk)
Desk fan (Sally’s desk)
HD 12345
6
7
Ditto
3 years
Ditto
Ditto4 gang extension lead (Sally’s desk)
8
3 years
3 years
3 years
PAT carried out by the Estate Management Section will use a new type of label from 2013 onwards.
The unique identification number will be on the label – use this the next time PAT is carried out
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Example entries
Office X, Southend 25/02/13
Rm A, 4 desk setup nearest door Hard drive (Sally’s desk)
Screen (Sally’s desk)
Desk fan (Sally’s desk)
HD 12345
6
7
Ditto
3 years
Ditto
Ditto4 gang extension lead (Sally’s desk)
8
3 years
3 years
3 years
In this example, equipment with
a similar frequency of
testing has been itemised together
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Guide to frequency of testing can be found in …
Hire, lease or loan equipmentDetails in PAT explained
Low risk environmentsHigher risk activities or environments
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Ensure the inventory is accurate
Office X, Southend 25/02/13
Rm A, 4 desk setup nearest door Hard drive (Sally’s desk)
Screen (Sally’s desk)
Desk fan (Sally’s desk)
HD 12345
6
7
Ditto
3 years
Ditto
Ditto4 gang extension lead (Sally’s desk)
8
3 years
3 years
3 years
Add more entries as needed. Remember to be accurate with your inventory – if
items are not shown, PAT will take longer
or you could be charged for a re-visit
A recent example received by the Estates Helpdesk:PAT booked by department based on 40 + itemsActual number 200+ !Result – PAT took longer than anticipatedKnock on effect – works elsewhere may have been impacted
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Time goes on … example of disposed of item
Office X, Southend
Rm A, 4 desk setup nearest door Hard drive (Sally’s desk)
Screen (Sally’s desk)
Desk fan (Sally’s desk)
HD 12345
6
7
Ditto
3 years
Casing broken, unrepairable, Disposed of 14/01/14
Ditto
Ditto4 gang extension lead (Sally’s desk)
8
3 years
3 years
3 years
Brand new:17/06/14Ditto Laminator (Sally’s desk) 9 3 years
See ‘Work Equipment Safety’ for disposal
of surplus equipment
24/02/16
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Work Equipment Safety can be found at www.essex.ac.uk/ohsas/work_equipment
Guidance on safe disposal – as waste
or where the equipment has a
value
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Time goes on … new item is acquired or bought
Office X, Southend
Rm A, 4 desk setup nearest door Hard drive (Sally’s desk)
Screen (Sally’s desk)
Desk fan (Sally’s desk)
HD 12345
6
7
Ditto
3 years
Casing broken, disposed 14/01/14
Ditto
Ditto4 gang extension lead (Sally’s desk)
8
3 years
3 years
3 years
Purchased17/06/14Ditto Laminator (Sally’s desk) 9 3 years
See ‘Work Equipment Safety’ for buying work equipment as well as
Central Procurement Unit guidance
24/02/16
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Work Equipment Safety can be found at www.essex.ac.uk/ohsas/work_equipment
Guidance on buying second hand or online. Includes link to Central
Procurement Unit Policies and Procedures
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Central Procurement Unit guidance:www.essex.ac.uk/purchasing/restricted/pages/policies_and_procedures
Use of online auction sites or
third party venues
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PAT gets underway (bottom section of flowchart)
Note for PAT testers: Templates to record outcomes of
PAT are available in Word and Excel formats, if PAT testers wish to use these. See Resources on
www.essex.ac.uk/ohsas/electricity
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Getting ready for the PAT tester to visitIt is not possible to carry out PAT without disconnecting equipment from the mains supply
Advise the PAT tester of any sensitive electrical equipment before testing commences (typically in high risk areas)PAT testers will not accept any responsibility for damage to electrical equipment or loss of data as part of standard PAT procedures.
Difficult access
Unplug all equipment stated on your inventory from the mains supply Includes mains leads, extension leads, adaptors and any Residual Circuit Devices. Inform the Estate Management Section Helpdesk or facilities management provider if research
applications or diagnostic works cannot be interrupted or a VPN connection is needed. Alternative arrangements will need to be made and there may be a charge for the PAT tester to visit at a different time.
Ensure all equipment to receive PAT is readily available and easily accessibleFor example, small items stored in cupboards could be put onto nearby desks. Any confidential matter should be secured.
Communicate these arrangements to relevant colleaguesIt is your responsibility to ensure these arrangements are communicated to all persons who may be affected, or who may need to be informed.
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Outcomes of PAT
FailItem must be removed to
ensure it is not used or may be
taken by PAT tester
PAT tester should provide you with a report of what has been tested
Check what has been done in case any item could not be tested
Keep records for 3 years after date of disposal
Pass FailItem is worth repairing, Pass (combined PAT)
24
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Prohibited or dangerous electrical equipment
Guidance on what not to use,
plus a safety alert about a dangerous
travel adaptor, can be found
here
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Simple visual checks can pick upthe majority of problems – recent examples
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Simple visual checks can pick upthe majority of problems – recent examples
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Prohibited or dangerous electrical equipment
A poster to help you select which travel adaptor may suit
which international plug is here
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Poster guidance on plugs and shrouded adaptors
Shrouded, fused travel adaptors are available
These can be purchased from
Colchester campus:The Copy Centre (Square 4) or Student Union Retail Shops (Squares 3 and 4)
Online: www.everythingessex.co.uk
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Conclusion
Guidance on electrical safety and PAT has improved and is targeted at answering the common questions you might have A copy of this presentation is available on the Electrical
Safety webpage.
For further help please contact:
HSAS: extn 2944, email safety or
Download ‘Points of Contact – Electrical Safety’ from www.essex.ac.uk/ohsas/electricity