portable timekeeper manual
DESCRIPTION
Manual for Biometric manual Portable timekeeperTRANSCRIPT
Created on September 5, 2007 Page 1 of 1
Spectramind Systems Technology Incorporated
User Manual
Version 0.10
Portable TimeKeeper Software v1.22 [compiled August 04,2007]
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Table of Contents Installation......................................................................................................................3 Program Start Menu.......................................................................................................3 Load Portable Timekeeper Software..............................................................................3 Create Administrator Account .......................................................................................4
Startup Installation.....................................................................................................4 Admin Menu ..................................................................................................................6
Maintenance ...............................................................................................................7 Add New Employees .............................................................................................7 Add New Company................................................................................................8 Add New Departments...........................................................................................9
Data Transfer............................................................................................................11 USB Flash Drive ..................................................................................................11 Network................................................................................................................13 IP List ...................................................................................................................15
TimeCard .................................................................................................................17 Raw Time.............................................................................................................17 Processed Time ....................................................................................................18 Verify Default Rawtime File................................................................................20
Reports .....................................................................................................................21 Tools.........................................................................................................................22
Clear Timecard.....................................................................................................22 Clear Device.........................................................................................................24
Exit ...........................................................................................................................25 Sign-On Screen........................................................................................................25
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Installation
Program Start Menu To start:
• Go to Windows Start\All Programs • Go to the screen below to run the Portable Timekeeper Software.
Load Portable Timekeeper Software Activation of Portable Timekeeper Software screen:
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Create Administrator Account
Startup Installation
• One time Startup Installation. • Fill up the necessary details on screen • Click <Save> to proceed to the next screen. • Click <Exit> to cancel Startup Installation and return to desktop.
Sample screen with values for Startup Installation:
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Admin Menu Once the Startup Installation entry is completed, next screen is the Admin Menu:
Admin Menu consists of the following options:
1. Data Transfer [Transfer data from the device to the Portable Timekeeper Software using the different methods below]
a. USB Flash Drive b. Network c. IP List
2. Maintenance [To create/update/delete the following masterfiles]
a. Employee b. Company c. Department
3. Timecard [To generate time records in Text or Excel file]
a. Raw Time b. Processed Time c. Verify Default Raw Time File
4. Reports [To generate reports for immediate printing or save to a file format available via Crystal report]
a. Employee Listing
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b. Department Listing c. Company Listing d. Employee Daily Time Record e. First In/Last Out Time Record f. First/Last Time Record g. Timecard
5. Tools [Utilities for system admin housekeeping]
a. Change password b. View log c. Clear log d. Clear Timecard e. Clear Device f. Set DB password g. Compact and Repair h. Setup
6. Exit [To exit Portable Timekeeper Software]
Maintenance From the Admin Menu screen, select Maintenance option. Select Employee to create New Employees as below.
Add New Employees
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Create/update/delete employees from this screen.
Add New Company
Make sure Access Id No. is the same ID# enrolled in the device.
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Create/update/delete companies from this screen.
Add New Departments
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Create/update/delete department per company from this screen.
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Data Transfer This feature allows data transfer from the timekeeping devise to the Portable Timekeeper Software.
USB Flash Drive
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To use transfer data from USB Flash drive:
• Click the “eye” icon. • A new screen will appear to allow you to select your USB Flash drive
location. • Once selected, click the checked-mark button to upload data from USB Flash
Drive to Portable Timekeeper Software. • Click crossed-marked button to exit to Admin menu.
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To use transfer data from Network:
• Input Device ID# (1-255). [Default value is 1]. • Input IP Address. [Default value is 192.168.1.201]. • Click ‘Connect’ button to display time records on screen. • Click ‘Disconnect’ to enter a different Device ID# and IP Address. • Click checked-marked button to upload data from network to Portable
Timekeeper Software. • Click crossed-marked button to exit to Admin menu.
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IP List Upon installation of the Portable Timekeeper Software, the system will automatically create a text file named IP_list.txt inside Portabletimekeeper folder. Default content of IP_list.txt as shown below.
Contents are formatted as: X,YYY.YYY.Y.YYY Where
X is the Device ID number Y is the IP address. You can edit this file to change the default as required.
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To transfer data using IP List:
• The screen grid display will get data from the IP_list.txt file. • Click the checkbox to check or uncheck from the list. You can check the
Select All checkbox to select everything on the list. • Click the check-marked button afterwards for upload to Portable Timekeeper
Software. • Click crossed-marked button to exit to Admin menu.
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TimeCard TimeCard option is to generate time records in Text or Excel file.
Raw Time
Sample Raw time output generated text file:
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To clear timecard:
• Enter Start Date • Enter End Date • Click “clear” button to start clearing timecard for the defined date range. • Click “exit” to exit to Admin menu.
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Clear Device
To clear device:
• Enter Device ID (1-255) • Enter IP Address • Click checked-marked button to clear device. • Click crossed-marked button to exit to Admin menu..