Portal User Group Meeting

March 12, 2009

Agenda• Welcome

• Updates & Reminders

• USA Search Changeover

• WCMS Replacement (DSF.net)

• Accessibility Committee

• Blogging Overview Sarah Edson, CEN Program Manager

• Open Discussion

Welcome

Updates & Reminders• CT Recovery Initiative

• Websites and Working with Vendors

• Non-Portal Content Inventory

• WebTrends

• Streaming Video Service

• iStockphoto Contract Expiring

• Guidelines for Rotating Images

• Classic DSF Reminders

• V3 Templates

CT Recovery Initiative

• Agency Receiving Stimulus Funds

• A web page will need to be created.−minimum content to be included will

be identified by Governor’s Office−We will try to provide a standard

template based on their recommendations

−We will provide a CT Recovery graphic for the home page to link to page

Websites & Working with Vendors

• Media, Marketing, Advertising and Public Relation Services (DAS Contract 08PSX0068)

• IT Consulting – Web Development, Design and Hosting for Marketing Services (DOIT Contract 08ITZ0057)

http://www.ct.gov/doit/lib/doit/purchase/awards/ca08itz0057rev1.pdf

Websites & Working with Vendors

• If an Agency is using the DAS Contract and a website is in the scope of work they must use the DOIT contract for any technical website development

• The contract can also be used by Agencies that need assistance maintaining their website (Costs range between $50-$200/hour)

Non-Portal Content Inventory

• There are hundreds of pieces of dynamic content and Access Databases hosted on IIS servers

• There are security concerns with Access databases on the web

• We are reviewing all non-Portal sites for dynamic content− ASP, ASPX− Access Databases− Web Forms

Non-Portal Content Inventory

• The Inventory form is located here:−http://www.dir.ct.gov/doit/

nonportal_content_inventory_survey.htm

• We would like to have the Inventory completed by April 17, 2009

• As a second step, we may use this inventory as a Housekeeping tool−Remove excess or duplicate files from

the IIS servers.

WebTrends

• WebTrends still works

• Profiles are analyzing−71 Sites Completed−22 Sites Left in Queue−70 Portal Sites Not Requested

• We are still looking into ways to increase the amount of profiles we can analyze

Streaming Video Service• No charge for the first year

−After the first year, it will be evaluated and may become a billable service

− If demand is not high enough for this Service, the Service may be reduced or cancelled altogether

• Both space and bandwidth are limited−50 GB of storage; 1000 GB of bandwidth

traffic per month− Exceeding either may cause a re-

evaluation of cost before 1 year

Streaming Video Service• Service launched in September 2008

−6 months ago−6 months to go (08/09)

• Currently, only three (3) agencies are using the service−About 4% of space−About 6.8% of bandwidth per month

• Video Seminars• If interested in the service, view the CPI

website (http://www.ct.gov/cpi/cwp/view.asp?a=1238&q=427896&cpiNav=|)

iStock Contract Expiring

• IStockPhoto (www.istockphoto.com)

• Contract expires in April 2009

• We still have credits left−Use them or lose them−1 credit = 1 photo

• Agencies may now request as many as ten (10) extra images (even if they are not ready to use them at this time)

iStock Contract Expiring• Agencies can browse images online

− No Vector Images− No Video− No Animation

• PMG will download the images• Use online form to request up to 10 extra images

− URL− Make sure to include Reference number

• NOTE: Based on demand, all 10 requests may not be accommodated

• Once credits run out, no further requests will be honored

iStock Contract in the Future

• With current spending freeze the earliest we could renew is July 2009

• If/When we are able to renew this service, it will be for fewer credits

iStock Photo Reminders

• Images from IStockPhoto.com are for web use only− They cannot be used for printed

materials of any sort

• Images cannot be stored on a shared drive

• Follow all copyright rules and laws

Guidelines for Rotating Images

• State of Connecticut Accessibility Policy− Users must be able to navigate a website

using only a keyboard− Alt Text must be used with every image

• What are Rotating Images?− Static pictures that change on pre-

determined time interval

• Creating Rotating Images− Flash− JavaScript− DSF Random Feature

Guidelines for Rotating Images

• Flash− Links on transition should also be available

elsewhere on page− Alternate means to get the information other

than the flash presentation itself

• JavaScript− Generic Alt Text to describe the overall

objective of the images− Hyperlink on each image− Separate HTML page with Links

• DSF Random Feature− Static Image− Alt Text on every image− Hyperlink on each image

Classic DSF Reminders

• Edit this Page−Bypass Routing− Item in Route (Updates cannot be

made)

• CT.gov Seasonal images−No Contract (Jack McConnell)− iStockphoto

V3 Template Conversion Update

• Sites Migrated to V3 Template - 10

• Sites in Progress – 7

• Sites in Queue – 9

• Request to Convert to V3−http://www.ct.gov/cpi/v3template

DRS V3 Customer Feedback

DRS V3 Customer Feedback

USA Search Changeover

• Affiliate created for each agency−Creating Header & Footer− Search Page (Custom Res 6)

• Global change on Classic DSF sites

• Search Code for non-hosted portal sites

• Sites on USASearch – 5

• All new V3 Template Migration Sites switched to USASearch

WCMS Replacement (DSF.net)

• Cimbrian is currently in the Construction Phase

• Test Deployment will take place in April

• Full Deployment in June

• User Acceptance Testing June 17-June23

• Pilot Sites−DMV, DSS, and OPAPD

WCMS Replacement (DSF.net)

• Service Level Changes− Thank you all for using the online

forms and the Help Desk−Mario Mezzio, Craig Mollison, and

Angela Taetz (CT Project Manager) are heavily involved in replacement project

−Scott Hoang and Richard Nucci are handling the majority of all Classic DSF requests and incidents

WCMS Replacement (DSF.net)

• Expectations−We will start upgrading sites to the

new system in August of 2009−We will convert all sites to the V3

template when they upgrade to the new system

− There will be a queue to upgrade to the new system. Online form available soon.

−We are looking into steps that agencies can perform now to prepare

Accessibility Committee

• Kathleen Anderson is expecting to retire this year

• Please sign-up if you are interested in becoming a member of the committee

Blogging OverviewSarah Edson

Connecticut Education Network (CEN) Program Manager

Government Blog Examples

•  

• White House: http://www.whitehouse.gov/blog

• U.S. Secretary of Transportation: http://fastlane.dot.gov/

• Library of Congress: http://www.loc.gov/blog/

• CA Governor Arnold Schwarzenegger: http://gov.ca.gov/blog

• MA Attorney General: http://blog.ago.state.ma.us/blog/

• MA Dept. of Public Health: http://publichealth.blog.state.ma.us/

• RI State Agency blogs: http://www.ri.gov/blogs/

• CT State Dept. of Education: http://cteducationaltechnology.blogspot.com/

• UConn President: http://blogs.uconn.edu/president/

Open Discussion