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Position Specification

Old Dominion University Norfolk, Virginia Vice President for Administration and Finance Institutional Overview Founded in 1930, Old Dominion University (ODU) is a public doctoral research university that enrolls 25,000 students. The University’s main campus is situated on 251 acres in Norfolk, Virginia. Its in-state tuition and fees are $10,046; out-of-state tuition and fees are $27,026; and room and board is $9,824. The total endowment as of 2016 was $214 million. ODU’s eminent scholarship and its innovative and engaging teaching foster nationally recognized programs. Old Dominion faculty bring classrooms to life, and through the University’s award-winning internship program, students apply their newfound knowledge at multinational corporations, governmental laboratories, or a variety of organizations around the globe. Students learn that a determined entrepreneurial approach to problem solving drives cutting-edge research and strategic partnerships with government, business, industry, organizations, and the arts. From idea to innovation to invention, Old Dominion faculty and students are shaping the way they interact with their environment, giving voice to their experience and living in the coming years. Inside and outside the classroom, student experiences span borders, languages, and time. Cultures converge and viewpoints are respected. The University plans a major cultural addition with the opening in 2018 of the Barry Art Museum, made possible by a $35 million gift, the largest in the University's history. Old Dominion University is located in Coastal Virginia, one of the world’s major seaports. Since the early 17th century, the region has been Virginia’s gateway to the rest of the world and the world’s gateway to Virginia in commerce and industry, recreation and culture, and national security. Spanning Norfolk to Williamsburg, it is a microcosm of the opportunities and challenges of contemporary urban America. It is also a major center for research and development and a home for extensive scientific and technological activities in marine science, aerospace, ship design and construction, advanced electronics, and nuclear physics. The University takes its unique character from Coastal Virginia as it provides leadership to the state and nation in teaching, research, and service. The University has a special mission for the Commonwealth in commerce, and in international affairs and cultures. It has a significant commitment to science, engineering, and technology—fields of major importance to the region. As a metropolitan institution, the University places particular emphasis on urban issues, including education and health care, and upon the fine and performing arts. As one of America’s major ports, the region is the locus of national and international military commands, and the home of a culturally diverse population. Approximately 25% of the student body is in some way affiliated with the military. The University has natural strengths in activities having international outreach. Faculty members in fields such as business, economics, international studies, geography, and the sciences strive to design curricula, teach courses, and encourage foreign exchanges that enhance the University’s role as Virginia’s international institution. With an $11 million gift from alumnus Mark

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Strome, Old Dominion has created the Strome Entrepreneurial Center and launched an innovative co-curricular program to empower students to create economic and social value in Coastal Virginia and beyond.

The scientific environment provides special opportunities for science and engineering faculty to emphasize research and graduate programs in such fields as marine science, aerospace, and advanced electronics. Global ocean studies and cooperative research at NASA receive particular attention, as University researchers collaborate with U.S. and foreign engineers and scientists. Old Dominion's research on sea level rise has won worldwide recognition, including praise from former U.S. Secretary of State John Kerry. Scientists also have forged a strong working relationship with the Jefferson Lab, the U.S. Department of Energy's electron beam accelerator facility in Newport News. Programs in public administration, education, the social sciences, and the health professions regularly address urban issues. The richness of the region’s artistic life gives great vitality to the University’s programs in the visual arts, music, theater, and dance. Norfolk, Virginia

Norfolk, Virginia, is a city of some 247,000 residents and encompasses 66 square miles. It has seven miles of Chesapeake Bay beachfront and a total of 144 miles of shoreline along its lakes, rivers, and the bay. Much of this land is located in residential neighborhoods.

Norfolk is home to the world’s largest naval base and the North American Headquarters for North Atlantic Treaty Organization (NATO).

USA Today identified Norfolk as one of the top 15 cities for millennials, highlighting its liveliness, multiple transportation options, skilled workforce and strong educational institutions that target active young professionals.

Norfolk International Terminal has completed a 300-acre expansion, making it the largest intermodal center in the United States.

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Norfolk is home to the USS Wisconsin battleship and a vibrant harbor. Ocean-going cruise vessels of up to 3,000 passengers regularly stop at the Half Moone Cruise & Celebration Center downtown.

Norfolk is home to the Virginia Opera, the Virginia Stage Company, the Virginia Symphony, the Virginia Arts Festival, Chrysler Hall, Chrysler Museum of Art, the General Douglas MacArthur Memorial, and Nauticus, the National Maritime Center.

Norfolk has been recognized as a Tree City, and its neighborhoods have extensive trees and flowers. It is home to the Norfolk Botanical Garden.

Old Dominion University, Norfolk State University, and a campus of Tidewater Community College are located in Norfolk, and Virginia Wesleyan College is located on the border between Norfolk and Virginia Beach.

Eastern Virginia Medical School and its four internationally recognized research institutes are located in Norfolk, as is Sentara Health System, DePaul Medical Center-Bon Secours, and Virginia’s only free-standing, full-service pediatric hospital, Children’s Hospital of the King’s Daughters.

For more information about Norfolk, visit the Chamber of Commerce website at http://www.hamptonroadschamber.com/. Mission Old Dominion University is a dynamic public research institution that serves its students and enriches the Commonwealth of Virginia, the nation, and the world through rigorous academic programs, strategic partnerships, and active civic engagement. Vision Old Dominion University will be recognized nationally and internationally as a forward-focused metropolitan university with a collaborative and innovative approach to education and research that spurs economic growth, focuses on student success, engages civic and community partners, and uses its connections with the military and maritime industries and its exceptional strengths and leadership in related areas to provide practical solutions to complex, real-world problems. Strategic Plan Old Dominion University’s Strategic Plan 2014–2019 includes the following goals:

1. Enhance the University’s academic and research excellence. 2. Support student success from first point of contact through graduation and beyond. 3. Enrich the quality of University life. 4. Engage with the greater community. 5. Promote an entrepreneurial culture to catalyze economic development.

To see the Strategic Plan in its entirety, visit https://www.odu.edu/content/dam/odu/units/strategicplan/docs/14-19/odu-strategic-plan-2014-2019.pdf.

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Leadership John R. Broderick, President John R. Broderick, Old Dominion University’s eighth president, has served in that position since June 2008. He oversees seven colleges, an annual operating budget of $490 million and 2,500 faculty and staff members. During his tenure, Old Dominion received more than $660 million in new resources. But bucking the "bigger is better" movement, President Broderick has held Old Dominion's enrollment to approximately 25,000 to maximize the quality of the student experience. President Broderick oversaw the construction of a $10 million Student Success Center and Learning Commons, which has led to historic highs in retention and graduation rates. Old Dominion's state-of-the-art dining facility, which opened in the fall of 2016, was named for the president and his wife, First Lady Kate Broderick, at the request of student leaders to honor their commitment to diversity, inclusion and student success. The University’s Diversity Champion Award was also renamed for him in 2013. President Broderick has transformed his belief in community service into a centerpiece of University life. During the 2015-16 school year, Old Dominion students, faculty and staff performed more than 534,000 hours of service. President Broderick regularly teaches courses in the University's Darden College of Education and previously served as vice president of institutional advancement and admissions and chief of staff to the president. His honors include the Virginia Center for Inclusive Communities' Humanitarian Award, the Urban League of Hampton Roads' Marian Palmer Capps Award, the New Journal & Guide's Impacting Lives award and a Visionary Award from the Hampton Roads Chamber of Commerce. He is past chairman of the Virginia Council of Presidents of colleges and universities and the Virginia Space Grant Consortium. He is the only college president to serve as a member of the Virginia Space Flight Authority board. The Faculty (2016) 1,511 faculty—835 full time, 676 part time

Full-time faculty: 56% male, 44% female, 21% minority, 6% international Part-time faculty: 41% male, 59% female, 17% minority, 1% international

Percentage of full-time instructional faculty who have earned a PhD or other terminal degree: 81% Student/faculty ratio: 18:1 Classes with fewer than 20 students: 36% The Academic Program ODU offers 75 bachelor’s, 55 master’s, and 42 doctoral degree programs and two educational specialist degrees through its colleges of arts and letters, business and public administration, education, engineering and technology, health sciences, and sciences. Special academic programs include first-year experiences, service learning, senior capstone or culminating academic experience, writing in the disciplines, undergraduate research/creative projects, and learning communities. Special study options include accelerated program, cooperative (work-study plan) program, cross-registration, distance learning, double major, dual enrollment, English as a Second Language (ESL), exchange student program (domestic), honors program, independent study, internships, liberal arts/career combination, student-designed major, study abroad, and teacher certificate program.

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Pre-law, pre-dentistry, pre-medicine, pre-veterinary science, pre-optometry, and pre-pharmacy are available as pre-professional programs. The Student Body As of fall 2016, there were 19,793 undergraduate students and 4,529 graduate students enrolled at Old Dominion. Women make up about 54 percent of the degree-seeking undergraduate student body, with African American, Asian American, Native American, and Hispanic students making up about 38 percent of the campus population. Approximately 23 percent of undergraduate students live on campus. Additionally, the student population breaks down as: Undergraduate in-state: 91% Undergraduate out-of-state: 9% Region from which most U.S. students come: Southeast International: 1.5% Percentage of undergraduate students who are age 25 and older: 27% Old Dominion University’s Office of Institutional Research and Assessment has other relevant statistics on its website: http://www.odu.edu/ao/ira/factbook/factbookmain.shtml . An Overview of the Division of Finance and Administration The Division of Finance and Administration includes the following offices:

Office of Finance

Budget Office

Information Technology Services

Auxiliary Services

Design and Construction

Department of Procurement Services

Facilities Management

University Police

Real Estate and Economic Development Auxiliary Services Auxiliary Services is the non-academic division of the University that facilitates the creation of community, extends the learning environment beyond the classroom, and enhances the quality of campus life through the quality of goods and services. Auxiliary Services comprises a diverse group of seven internal services and is responsible for the overall management, planning, budgeting, staffing, and directing of:

University Bookstore

Monarch Debit Card Center

University Dining Services

Transportation & Parking Services

Mail Center

Ted Constant Convocation Center

Webb University Center

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University Budget Office The University Budget Office provides the primary support and analysis to University leadership in fiscal and budgetary policy development to promote attainment of the University’s mission and strategic plan. The Budget Office strives to implement sound budget and management practices in a collegial fashion with the University community and the Commonwealth of Virginia. Collaboratively, the University aspires to prudent resource allocation, public accountability, and creative, proactive 21st-century education. Primary Functions

Coordinate all facets of the University's state budget preparation process.

Administer University budget and financial management policy.

Manage the University Operating Budget Plan and monitor for conformity with requirements of the Commonwealth of Virginia’s Department of Planning and Budget, the State Council on Higher Education, the Auditor of Public Accounts, and numerous other state and federal requirements.

Manage both the budgeting and accounting for capital projects (new buildings and major renovations).

Coordinate the budgeting process for auxiliary enterprises and the approval process for supporting revenue plans.

Collaborate with Human Resources in the many dimensions and requirements of position control, comprising 80% of University budget resources.

Conduct budget feasibility and execution analyses and monitor institutional performance measures.

Design and Construction The Department of Design and Construction is responsible for the planning, design, and construction of facilities at the University. A key upcoming construction project is the reconstruction of Foreman Field at S. B. Ballard Stadium. Built in 1936, Foreman Field has served the needs of sold-out crowds of 20,118 fans for the past seven seasons.

Phase I, a $55 million renovation project that addresses areas identified by fans as most important, will include rebuilding the entire East and West bowls to remove all bleachers and add 15,500 new chair-back seats and 176 new loge seats, increasing capacity to 22,130, with convenient access to new food concession stands and restrooms. An enhanced press box will also be built. The North and South end zones will remain intact. Both the new East and West sideline seating will include 26 rows of new chair-back seats with increased tread and knee widths between them.

Improvements made during Phase I will provide the opportunity for the stadium capacity to later be increased to more than 30,000 with the enclosure of the north end zone and the potential for upper decks. Facilities Management Facilities Management supports the University's goals of outstanding service to the University, personal integrity, civility to others, responsibility for all actions, and commitment to the dignity, rights, and property of others. The department's focus is to enhance the University’s facilities, equipment, and grounds and deliver a variety of quality services to the University’s constituents.

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Facilities Management services include:

Access services and keys

Recycling and sustainability

Building maintenance

Grounds maintenance

Special event support In 2016, Facilities Management recycled over 1.6 million pounds of materials and completed over 33,000 work orders. Office of Finance The Office of Finance is responsible for all financial processing at the University and ensuring compliance with all federal and Commonwealth of Virginia regulations and laws. Internal controls are established by the Office of Finance to maintain sound accounting and administrative systems for the University. The office serves a broad range of customers (students, vendors, faculty, and staff). The Assistant Vice President for Finance/University Controller is responsible for oversight of the Office of Finance. Information Technology Services The mission of Information Technology Services (ITS) is to provide high-quality, cost-effective computing and communications services that meet the needs of the University community. ITS works closely with the University to support all campus technology needs. Public Safety The Old Dominion University Public Safety Department is committed to keeping Monarchs safe—on and off campus. ODU Police Chief Rhonda Harris serves as the assistant vice president of public safety and oversees each of the public safety programs to ensure that the Monarch community is readily prepared for every circumstance. The University Public Safety Department includes:

Emergency Management

Police Department

Risk Management

Environmental Health & Safety Procurement Services The Department of Procurement Services is responsible for the procurement of goods, services, and construction for the University. Mission: To provide innovative, value-added procurement and property control solutions and services which:

Anticipate customers' needs.

Exceed customers' expectations.

Foster strong, continuing relations with stakeholders.

Develop excellent business deals.

Save tax dollars.

Position Old Dominion University as a leader in promoting the socioeconomic interests of the Commonwealth.

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Values

Integrity: Consistently honest and fair conduct in business and personal dealings.

Professionalism: Maintaining an attitude that promotes and reinforces positive interactions conducive to producing quality work.

Customer Service: Anticipating, meeting, and exceeding customer needs.

Legality: Adherence to the law in all decisions.

Accountability: Taking personal responsibility for what is done to ensure that actions reflect the best interests of the University.

Real Estate Foundation Established in 1995, the Real Estate Foundation has taken the lead in the development of the University Village, a mixed-use development that includes retail, residential, and office buildings. The results of its work are visible to all in the form of the District Apartments, University Village Apartments, restaurants, shops, the North Village Parking Garage, the Innovation Research Park, the President’s House, Marriott SpringHill Suites Hotel, the University Bookstore, and the construction of the Powhatan Sports Complex to support the expansion of the athletic programs. Organizational Structure of the Division In addition to administrative and support staff, the following staff members will report directly to the Vice President for Administration and Finance:

Deborah Swiecinski, associate vice president for financial services (Budget Office, Procurement Services, Office of Finance).

Rusty Waterfield, associate vice president for university services and chief information officer (ITS, Facilities Management, Design and Construction).

Todd Johnson, assistant vice president for auxiliary services.

Rhonda Harris, assistant vice president for public safety and chief of police (Emergency Management, University Police Department, Risk Management, Environmental Health and Safety).

The University’s current organization chart is available at https://www.odu.edu/content/dam/odu/admin/univ/docs/odu-organizational-chart.pdf. History of the Position Dave Harnage served as vice president for administration and finance from 1994 to 2000. Bob Fenning was appointed to the position in September 2001. Fenning, who had served as acting vice president for one year, came to Old Dominion in 1996 as associate vice president for administration and finance, having served as an assistant vice president at both University of Idaho and Wright State University. Harnage returned to ODU in the new role of chief operating officer in 2011, with Fenning as one of his direct reports. Fenning left ODU in 2014, and his positon was not filled. Most of his responsibilities were assumed by Harnage. Harnage is retiring in 2017, and the University will return to a structure in

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which the Vice President for Administration and Finance serves as the chief financial and business officer of the University. Responsibilities of the Position Reporting to the President, the Vice President for Administration and Finance serves as the chief financial and business officer of the University. The Vice President provides dynamic leadership in the planning, implementation, and management of customer-focused financial and administrative services, including the Office of Finance, Budget Office, Information Technology Services, Auxiliary Services, Design and Construction, Department of Procurement Services, Facilities Management, University Police, and Real Estate and Economic Development. The Vice President coordinates the development of the University’s annual operating budget and its biennial operating and capital budget submissions to the Commonwealth of Virginia; conducts financial analysis and planning to ensure the financial viability of the University while maintaining access to students through reasonable tuition and fee rates; provides for the overall planning, implementation, and ongoing management of the institution’s information technology services; coordinates the planning, financing, and construction of all capital outlay projects, including the acquisition of land and the leasing of facilities required by the University; and serves as the administrator to the Administration & Finance Committee and Audit Committee of the Board of Visitors. The University’s annual operating budget is in excess of $480 million and current capital improvement projects total approximately $164 million. The institution’s endowment is $209 million, and annual research volume is approximately $68 million. The University has over 3,000 faculty and staff employees, with approximately 600 employees within the Administration and Finance Division. The Vice President for Administration and Finance is expected to provide dynamic leadership in the planning, implementation, and management of customer-focused financial and administrative services in support of the University’s mission. Specific responsibilities include:

Develops and maintains an effective and efficient financial management and reporting system

that properly accounts for all revenues and expenditures of the University through the application

of federal and state regulations and guidelines, appropriate audit and oversight methods, and

regularly scheduled planning and review meetings with University leadership.

Coordinates the development of the University’s annual operating budget and its biennial

operating and capital budget submissions to the Commonwealth of Virginia.

Conducts financial analysis and planning to ensure the financial viability of the University while

maintaining access to students through reasonable tuition and fee rates.

Provides for the overall planning, implementation, and ongoing management of the institution’s

information technology services, consisting of academic computing, administrative systems and

computing, a variety of technology support services (including daily maintenance and operation

of the institution’s mediated classrooms), a robust campus network, and other

telecommunications systems in support of the institution’s general operations and distance

learning programs.

Coordinates the planning, financing, and construction of all capital outlay projects, including the

acquisition of land and the leasing of facilities required by the University, while maintaining

compliance with policies and procedures contained in the Commonwealth Capital Outlay Manual,

the Commonwealth Planning and Budgeting Manual, and the Virginia Procurement Act.

Develops and maintains space needs assessments and overall capital strategy to meet these needs.

Maintains the physical plant and grounds in a manner that protects the University’s assets and

assures the campus environment is functional and attractive by implementing maintenance

reserve, major renovation, and beautification projects concurrently with administering an

effective, ongoing program of facility maintenance and repair.

Provides overall direction for ongoing efforts related to energy conservation and adoption of

sustainable practices.

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Provides a system of support services consisting of purchasing, contract administration, property

control, and mail services, in response to the institution’s needs as identified through regularly

scheduled planning and review meetings with University leadership, appropriate constituent

groups, and service recipients.

Provides auxiliary services in a manner that assures the services are financially viable and

responsive to the food service, parking and transportation, co-curriculum/student union, and

textbook and instructional materials needs of the University community. These responsibilities

include the ongoing operations of the Ted Constant Convocation Center.

Serves as the administrator to the Administration & Finance Committee and Audit Committee of

the Board of Visitors by establishing agendas in consultation with the committee chairpersons,

preparing minutes of meetings, and initiating actions as directed by the committee.

Provides leadership in the planning and implementation of the University’s efforts to promote

local and regional economic development through collaboration with business and other private

and public sector entities.

Oversee the administration of university public safety including emergency management, policing, environmental health and risk management.

Characteristics of the Successful Candidate

A master’s degree or equivalent in business, public administration, or a related field and extensive experience in the areas of finance and budget are required. Demonstrated ability to lead across multiple administrative areas such as facilities planning and construction, real estate, information technology, policing, and the management of diverse support operations is desired. The ideal candidate will possess the ability to communicate effectively in public; implement a broad vision; handle many competing interests and details; and supervise a large and diverse staff. Executive-level budget experience at a public institution of higher education and knowledge of the laws and regulations of the

Commonwealth of Virginia as they apply to higher education are preferred. The successful candidate will ideally possess the following qualities and attributes, in no particular order of importance:

Have a record of superior communication skills and successful relationship building, and collaboration with internal stakeholder groups.

Bring strong leadership, visionary, and managerial skills to the position.

Be flexible to adapt to changing circumstances and committed to regular assessment and process improvement.

An understanding of the challenges and opportunities related to the financial strategies of a publicly funded university.

Be an individual of impeccable integrity and high ethical standards.

Support staff development and a strong team environment.

Advocate an open and transparent management approach.

The ability to think strategically and work as a hands-on member of the team when necessary.

Be confident, innovative, and high energy.

Have strong understanding of best practices in higher education finance.

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Demonstrate an unwavering commitment to diversity and the ability to develop inclusive communities at ODU.

Be knowledgeable about higher education insurance and enterprise risk management, and be comfortable educating others with regard to these matters.

Possess a good sense of humor. Likely Opportunities, Priorities, and Challenges of the Position ODU has historically been funded at a lower level than other state-supported institutions in the Commonwealth. The Vice President must be willing to advocate for additional funding but must also have a creative approach to meeting the University’s needs. An entrepreneurial mindset will be critical to success. President Broderick depends on the Vice President for unfiltered, accurate information that is critical to the operation of the institution. The Vice President must be committed to providing data and insight to senior colleagues that is frank and unchoreographed. Stakeholders expressed a desire for a more collaborative and transparent budget development process. The current process provides limited insight to faculty and staff on the basis for budget decisions. The University’s budget is highly complex, so the new Vice President will need to possess an ability to translate complex information into more accessible terms. ODU is evolving from a commuter to a residential institution. The University currently has 4,600 residential beds and is committed to adding 3,000 beds in the foreseeable future. The infrastructure and support needs of residential students are significantly different than those of commuter students, so priorities will need to evolve with the change in the population. The Vice President position was described by stakeholders as a “builder’s role.” ODU has assumed a leadership role in the region in the areas of innovation and economic development. It will be essential for the Vice President to establish strong connections with civic and business leaders and with neighborhood organizations adjacent to the University. Growth of the campus will continue to impact the local community, so strong relationships are essential. Additional opportunities, priorities, and challenges that will be faced by the Vice President for Administration and Finance include:

Ensuring strong communications with the audit group.

Developing effective relationships with primary contractors, including Follett, Aramark, and Global Spectrum.

Managing staff across multiple campuses.

Developing a more collaborative and inclusive budget process, and educating stakeholders on the University’s budget priorities.

Maintaining and expanding relationships with the military. One-fourth of ODU students have a current or former military affiliation.

Measures of Success for the Position At an appropriate interval after joining ODU, the following items will define success for the new Vice President for Administration and Finance:

The Vice President has earned the trust and confidence of the President and the cabinet.

A welcoming tone has been established by the Vice President that invites collaboration and encourages members of the campus community to share in the responsibility for creating a vibrant campus and seamless learning environment.

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A vision for the division has been articulated and embraced by stakeholders across the University, and the students and larger ODU community find it energizing.

A strong collaborative relationship with all aspects of the campus community, including faculty, students, and trustees, has been established.

The new Vice President is a visible and engaged member of the ODU and Norfolk communities. Benefits Overview Old Dominion University offers a comprehensive benefits package designed to meet the diverse needs of faculty and staff. Benefits are competitive and are an important component of the total compensation package. ODU offers a robust choice of health and welfare plans, including medical, dental, vision, flexible spending, disability, and life insurance plans. Benefits include the following:

Health Insurance

Vision

Dental

Life Insurance

Short-Term Disability

Long-Term Disability

Retirement Plan

Deferred Compensation Plans

Flexible Spending Accounts

Vacation and Holidays

For more detailed information about ODU benefits, including eligibility, please visit http://www.odu.edu/ao/humanresources/benefits/overview.shtml. Application and Nomination Applications, including a position-specific cover letter and resume, may be submitted online at http://www.spelmanandjohnson.com/open-positions/. Nominations for this position may be emailed to Mark Hall at mah@spelmanjohnson.com. Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895.

Spelman Johnson Vice President for Administration and Finance – Old Dominion University

Mark A. Hall, Vice President

Visit the Old Dominion University website at http://www.odu.edu/ Old Dominion University is an equal opportunity, affirmative action institution and requires compliance

with the Immigration Reform and Control Act of 1986. Spelman Johnson has prepared this document based on personal interviews and information copied, compiled, or quoted in part from source documents obtained from our client institution, and as such, the contents of this document are believed to be reliable. While every effort has been made to ensure the accuracy of this information, the original source documents and factual situations govern, and the material presented here should be relied upon for informational purposes only.

http://www.odu.edu/ao/humanresources/benefits/overview.shtmlhttp://www.spelmanandjohnson.com/open-positions/mailto:mah@spelmanjohnson.comhttp://www.odu.edu/