power point jomats

7/28/2019 Power Point Jomats

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What is Microsoft PowerPoint?

Why Would I Want to UsePowerPoint?

PowerPoint is a presentation software program thatis part of the Microsoft Office group of programs.

Many people have seen a PowerPoint presentation before but don’t evenrealize it. PowerPoint presentations use pictures and text to help illustratewhat you’re talking about. PowerPoint is usually used with a projector so thateveryone in the room can see your presentation at the same time.

PowerPoint is widely used in business and classrooms and is an effective toolwhen used for training purposes. A PowerPoint presentation is sometimescalled a slideshow. While you are talking, a slideshow gives listenerssomething to look at. The text and pictures in a slideshow can help listenersbetter understand and remember what you’re talking about.

Presentations made with PowerPoint can be simple or elaborate. If you are abeginner or don’t have a lot of time you might want to use a PowerPointtemplate. Templates are presentations that already include beautiful

backgrounds and fonts. You only need to add the text and pictures that relateto your presentation. On the other hand, you can create presentations fromscratch without the help of the computer. You can add animation, sound, andeven video.

So, why would you use PowerPoint? It is easy to use and offers attractivedesigns. Having something to look at during your presentation can help your listeners understand and remember the content. All in all, PowerPoint is auseful program for anyone who gives frequent presentations.



Microsoft PowerPoint: Exercise 1

Creating a PowerPoint Presentation

In this exercise, you will create a presentation about yourself. You will show your

presentation to the class.

As you type your information, think about what you will say when you present. You should

NOT read exactly what you have typed. You should type short sentences or phrases that you

will talk about during your presentation.

To start, follow the step-by-step instructions.

1. Open MICROSOFT POWERPOINT from the Start menu.

SLIDE 1

2. You will see a blank first slide. It has two text boxes. Click in the top box and Type your name.

3. Click in the bottom box and Type a title for your presentation. You are now finished with your first

slide.

The big white

rectangle is

called a SLIDE

This is

called a

TEXT BOX

This WINDOW

will show your

slides as you

create them

In 2007 this iscalled a MENU

BANNER



SLIDE 2

2. Click on the lower portion of the NEW SLIDE button in the

Menu banner. The button has two parts: the upper part willadd a default Ti tle and Content slide to the presentation; the

lower part is the drop down box which will give you other

choices for slide layouts.

3. Click on the Two Content slide choice. A blank slide with

three text boxes will appear in your presentation.

4. Click in the top box and Type the words About My Family.

5. Click in the bottom left text box and Type any informationabout your family that you would like to include. Between

each piece of information, Press the ENTER key. When the

left text box fills up, Click in the right text box and continueto type information about your family

SLIDE 3

6. Click on the drop down menu of the NEW SLIDE button.

7. You will see the NEW SLIDE options. Click on the slide

called Content with Caption. A blank side will be added tothe presentation with three text boxes. In one of the text

boxes you can also add graphics, Clip Art, or Photos.

8. Click in the box in the upper left corner and Type the words My Work History.

9. Click in box below it and Type any information about your

work history that you would like to include. Between each piece of information, Press the ENTER key.

10. Save your work to your named folder.



11. Now it’s time to put a picture in the presentation. On the My Work H istory slide Click in the large box to the right of your previous work. Slide your cursor slowly over the six symbols in the center of

the box.

12. There are three ways you can add a picture. Chose one of the three boxes below and follow the

directions.

Using a Picture on File

1. Click on the Picture icon.

2. 3.

Using Microsoft Clip Art

1. Click on the Clip Art icon.

2. Type a word in the search box that best describes the

kind of picture for which youare looking.

3. Press the ENTER key or Click the GO button.

4. Once you find a picture youlike, Click on the picture.

Using Internet Images

1. Open INTERNET EXPLORER , but do not close PowerPoint.

2. Go to www.google.com

3. Click on the IMAGES link.

4. In the Search Box Type a wordthat best describes the picture for which you are looking.

5. Click on the picture you like.

6. Click on See Full Size Image

7. Right click on the picture that youlike

8. Click on COPY.

9. Return to the PowerPoint presentation.

10. Click on the box (not in the box)

where you want to put the picture.

11. Click on the PASTE button.

13. Save your work. Remember you have already saved thedocument to your named folder so you only need click the

SAVE button on the toolbar.

Here is a sample of what the titles and picture to your presentation might look like. (Sulin Tamu is a

fictional character.)

http://www.google.com/






SLIDE 4


15. Click on the slide called Content with Caption. A blank

side will be added to the presentation with three text boxes.In one of the text boxes you can also add graphics, Clip Art,or Photos.

16. Click in the box in the upper left corner and Type the words

My Interests.


interests that you would like to include. Between each piece

of information, Press the ENTER key.

18. Add a picture in the clip art box. (Instructions are on the

previous page.)

SLIDE 5


20. Click on the slide called Content with Caption. A blank

side will be added to the presentation with three text boxes.

In one of the text boxes you can also add graphics, Clip Art,or Photos.

21. Click in the box in the upper left corner and Type the words

Goals for the Future.


interests that you would like to include. Between each piece

of information, Press the ENTER key.

23. Insert a picture in the clip art box.

24. Save your work: Click the SAVE button.



SLIDE 6


26. Choose any layout from the drop down box.

27. Choose your own topic for this slide, and Type the topic inthe top box.

28. Add text and images to the slide.

29. Click on the SPELLING and GRAMMAR CHECK button.

(Reminder: it is found by clicking Review on the menu

banner.)

30. Complete the spelling and grammar check.

31. Read the presentation again to look for other mistakes.

32. Save your work: Click the SAVE button.

33. Ask a teacher to check your work. Your teacher will sign in the boxes below.

Presentation has at least 6 slides.

Presentation has at least 2 images.

This work was created by Neighborhood House.This work is licensed under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 License. You are free to copy, distribute, transmit, andadapt this work provided that this use is of a non-commercial nature, that any subsequent adaptations of the work are placed under a similar license,and that appropriate attribution is provided where possible.




Adding Images to a PresentationSpelling and Grammar Check

1. Open your Present1. This step will also open Microsoft PowerPoint. (From the

START menu, Click on My Documents, Find your named folder, Double-click toopen it, Find your file: fi rstnamelastin iti al Present1 . Double-click to open it.)

2. Complete a SPELLING and GRAMMAR check. Use one of the options below to

begin:

a. Click on the Review Tab. In the Proofing Toolbox, Click on the SPELLINGbutton.

b. Use the Quick Access Toolbar . If the SPELLING button is not already there,

Add it by using the drop down menu and Clicking next to Spelling . Then Click

the SPELLING button.

3. Once the spell check is complete, Read the presentation again to look for other mistakes.

Maximize and Minimize Windows

4. Minimize the PowerPoint window so that you

can see the Desktop. To do this Click theMinimize button in the upper right corner of

the screen. It is the first button.

5. Look at the Taskbar at the bottom on your screen. You should see a bar on it

that has an icon and begins “Microsoft PowerPoint…” That is your

presentation. (The image below is split into 2 for enlargement purposes.)

6. On the Desktop Open Internet Explorer. Now there should be at least two

boxes on the Taskbar.

7. To Maximize PowerPoint again, Click on the PowerPoint bar on theTaskbar. You should still have at least two boxes on the Taskbar, but your

presentation should be visible on the screen.

8. As you continue with the exercise, Use the buttons on the Taskbar to go back

and forth between PowerPoint and the Internet.

Minimiz



Adding Images

Now it’s time to add images to your presentation. These can be in the form of graphics or

photos. There are this can be done by adding clip art or by adding images from the Internet.

Using Microsoft Clip Art

5. Place the blinki ng cursor where you want theimage to be added to the presentation.

6. Click on the Insert tab.

7. Click on the Clip Art button in the Illustrations toolbox. A Clip Ar t window will appear on the

right side of the screen.

8. In the Search For field, Type a word that bestdescribes the kind of picture for which you are

looking.

9. Press the ENTER key or Click the Go button.

10. Once you Find a picture you like, Click on the picture.

Using Internet Images

12. Go to INTERNET EXPLORER

13. Go to www.google.com

14. Click on the IMAGES link.

15. In the Search Box Type a word that bestdescribes the picture for which you are looking.

16. Click on the picture you like.

17. Click on See Full Size Image

18. Right click on the picture that you like

19. Click on COPY.

20. Return

to the PowerPoint presentation.21. Click on the box (not in the box) where you

want to put the picture.

22. Click on the PASTE button.

9. Add images to at least 4 slides. Using the instructions above, add some fromClip Art and some from the Internet.

10. Save your presentation.

11. Ask a teacher to check your work.(At least 5 slides. All have text.)

The teacher will sign in the box.

This work was created by Neighborhood House.This work is licensed under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 License. You are free to copy, distribute, transmit, and

adapt this work provided that this use is of a non-commercial nature, that any subsequent adaptations of the work are placed under a similar license,and that appropriate attribution is provided where possible.








Formatting a Presentation

9. Open your Present1. This step will also open Microsoft PowerPoint. (From the START

menu, Click on My Documents, Find your named folder, Double-click to open it, Find your file: fi rstnamelastin iti al Present1 . Double-click to open it.)

10. Click on the Design tab.

11. We will be looking at and working with the Themes toolbox in this exercise. TheFirst box always represents the Current Theme of the presentation.

What other Toolboxes are on this ribbon? ________________________________

12. Now, Click on any of the theme examples to see how it looks on your

presentation. See also that the first box changes to whatever theme you clicked on.

13. Use the scroll buttons to see more options.

Just the top two arrows are the scroll buttons;the bottom arrow is the drop down menu.

14. Select the design you like most.

Notice how all the slides in your presentation change by looking at the Slides tab

in the Side pane.

15. Let’s format the text of the presentation. Click on the picture of Slide 1 in the

Slides tab.



16. Click on the Colors arrow to get a look at the drop down

box of color palettes available.

Note: The highlighted panel of colors tells you what palette

you current have displayed in the presentation.

17. Slide your cursor arrow slowly across the panels and look at

the changes in the presentation.

18. Click the Colors arrow again to close the drop down box.

19. Click on a different Theme and then Click the Colors drop

down box again. Repeat step 9 above.

20. Choose and Click on one of the color palettes.

21. Use the UNDO button if you like your previous choice

better.

22. We will look at the Built-in font selection in this exercise.Click on the drop down arrow next to Fonts . (Note: The

highlighted panel showing the current fonts being used inthe presentation.)

23. Slide your cursor arrow slowly across the fonts and look at

the changes in the presentation. Be sure to use the scroll bar to see all your choices.

24. Choose and Click on one of the font choices.

25. Use the Page Up and Page Down keys on the keyboard to

see how your choice affects each slide.

26. In the Slides tab of the Side pane, Click on the first slide.

27. Then Use the Page Down key, moving from the first slide

to the end. Then Use the Home key on the keyboard toreturn to the first slide. (The End key will take you to thelast sli de in the presentation.)

28. Save your work. Remember, since it has already been saved to your named folder,

you only need to Click the SAVE button.

29. Ask a teacher to check your work.




Vocabulary

Palette the particular set of colors a painter uses.





Adding Transitions to a Presentation

Transitions are little animations added to a slide that will give it a special effect when you

present it to an audience in a Slide Show.



31. Click on the Animations tab.

32. What the three Toolboxes are on this ribbon?

__________________________________________________________________

33. Let’s take a closer look at the Transition to This Slide toolbox. Like the color

palette we looked at in the last exercise, the highlight marks the transition for eachslide. The first choice in the toolbox is “no transition”. Each of the other buttons

illustrate or show how to transition or move from one slide to the next.

And like the Themes toolbox, there is a scroll bar on the right to show you more

choices.

Slide your cursor arrow slowly across the different transitions and look at the

changes in slide 1.



34. Choose an animation transition for each slide. You

must have each slide in the Slide pane or work areato add the transition correctly.

35. Notice how all the slides in your presentation

change by looking at the Slides tab in the Side pane. There is now a little star beneath each

slide number. This shows you that the slide has a

transition added to it.

36. Save your work. Remember, since it has already been saved to your named folder,you only need to Click the SAVE button.

37. Now let’s see how the presentation will look when you show it to the class. Click on the Slide Show tab.

What are the three Toolboxes on this ribbon?

______________________________________________________________________

38. In the Start Slide Show toolbox, Click the From Beginning button.

39. Use the spacebar or Click the mouse to show the next piece of information.

40. Watch the entire presentation.

41. Correct any mistakes that you saw.

42. Save your changes.







Adding Animation to a Presentation

To give the presentation even more special effects when showing it to the audience, we can

animate the text.




46. Let’s take a closer look at the Animations toolbox. There are only two options inthis toolbox. One of them is “grayed” out which means that it is not active in its

current mode. This is the tool we are going to work with in this exercise.

Click on the Title text box in Slide 1. In order to select the box, you must click on

the title and then click on the outline surrounding it. It will turn the dotted lineinto a solid line.



47. Now you will see that the Animation tool is activeand says that there is “No Animation” on the

portion of the text you have selected.

Click on the drop down arrow to see the menu.

48. In Bold you will see a list of choices. Below each

of those is a further breakdown of how your textwill appear on the slide. Slowly move your cursor

over the choices to see the different effects. Sincewe are dealing with only one line of text, Select a

style that you like and Click on “All At Once”.

49. Repeat this step for each slide. When you have more than one line of text in a box, you can choose “All At Once” or “By 1st Level Paragraphs” to animate one

group at a time.

50. Save your presentation to save the changes you have made.51. Now let’s see how the presentation will look when you show it to the class. Click

on the Slide Show tab.




55. Correct any mistakes that you saw.








Adding Custom Animation to a PresentationMaking your pictures move

Custom animation added to a slide can give special effects to words and pictures. In this

exercise we will concentrate our efforts on just the images in the presentation.

58. Open your Present1. This step will also open Microsoft PowerPoint. (From the START menu, Click on My Documents, Find your named folder, Double-click to open it, Find

your file: fi rstnamelastin iti al Present1 . Double-click to open it.)


60. Let’s take a closer look at the Animations toolbox. There are only two options inthis toolbox. The second tool listed is Custom Animation . This is the tool we will

work with in this exercise.

61. Click on the Custom Animation button. On the

right side of the screen the Custom Animationwindow will appear.

62. Using the Side pane and the Slides tab, Click on

the first slide with an image .63. Click on the image.

Notice that in the animation window the “Add

Effect” button becomes active.



64. Click the button to see the drop down menu. Thisis where things can get fancy and complicated. We

are going to keep them simple for this presentation,using the Entrance menu only.

65. Place the cursor over the word “Entrance”on the menu. This will reveal the 5 basic

ways to create an effect for your picture.

You will also notice at the bottom of themenu it says “More Effects…”.

66. Click on “More Effects…”. An Add

Entrance Effect dialog box will open. Hereyou will find categories called Basic, Subtle,

Moderate, and Exciting. Using this box, youcan also “Preview” the effect without

actually applying it to the presentaton.

67. In Basic Click the effect called “Wheel”.Watch the picture.

68. Click the effect called “Random Bars”.Watch the picture.

69. Scroll down. In Moderate Click the effect

called “Grow & Turn”.

70. In Exciting Click the effect called

“Boomerang”

71. Try out a few others on your own. Finally Choose one and Click the OK button.This will add the effect to that image, and you will See a notation made in the

Custom Animation window.

72. Add a Custom Effect to each image in the presentation. You will need to haveeach slide with the chosen image in the Slide pane or work area in order to do this.

73. Save your presentation to save the changes you have made.



74. Now let’s see how the presentation will look when you show it to the class. Click on the Slide Show tab.




78. Make any changes you want by removing an effect and then adding a new one.Remove an effect by Selecting the image you want to change and Clicking on the

Remove button in the Custom Animation window. You can then add a new effectto that image. Ask a teacher for help if you need it.


80. Ask a teacher to check your work by

showing the teacher the slide show.The teacher will sign in the box.





Printing a Presentation Handout

Handouts of a presentation can be printed several different ways. Clicking on the print

button on the quick access toolbar will print each slide individually. For this class we willnot do that. We will print more than one slide on a page.



82. Click on the Office button.

83. In the drop down menu Click on Print.

This will open the Print Dialog Box for PowerPoint. It will look a bit different than

some of the others you may have seen.



84. Normally we would look atthe Print range if we were

just going to print one or twoslides/pages. But we are

going to print a handout to

be posted. The Handouts

section of the box is notcurrently available for

selection.

85. Click on the “Print what”

drop down arrow.

86. Click on Handouts.

87. Now the Handouts section isavailable for use. If

necessary, Click on the dropdown arrow next to the

“Slides per page” and

choose 6.

Since we have a total of 5

slides, this will put them allon one page.

88. You will also see that we can

print them veritically or

horizontally. Make sure theHorizontal is selected.

89. To save on color ink we can

also change the way we look at the presentation. Click on

the drop down box next to“Color/grayscale”.

90. Click on Grayscale.

91. Click OK.
