PowerPoint Presentations

Text and GraphicsTechniquesTips

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What we’ll look at….>Uses for PowerPoint>Starting out

  Blank or design

>Choosing slide layouts>Inserting & Formatting Text>Inserting Graphics>Viewing and arranging slides>Creating/Printing notes and handouts

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PowerPoint Presentations

>Presentations at conferences or committees

>Classroom modules

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Presentations

>Text and illustrations  Pictures

  Graphs

  Cartoons for color and variety

>Presentation + space for notes = Ready-made handouts

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Classroom modules

>Outline notes  Basis of your lecture segment

>Photos/Sounds/Videos/Diagrams/Charts  Illustrate points

  Language learning

  Processes (Physics, Chemistry)

  Business trends, stats

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Starting a new presentation

> Open PowerPoint> Start Button

All Programs Microsoft PowerPoint

> If a blank presentation doesn’t appear  On the menu bar,

click File New

  The New presentation pane appears at the right

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Starting choices

> On the New Presentation pane choose:

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Starting choices: Blank

> On the New Presentation pane choose  Blank presentation

for a simple white or colored background

  (Add design later)

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Starting choices: Design Template

> On the New Presentation pane choose  Blank presentation

for a simple white or colored background

  (Add design later)

  From Design Template to choose from pre-designed graphic backgrounds

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Starting choices: AutoContent

> On the New Presentation pane choose  Blank presentation

for a simple white or colored background

  (Add design later)

  From Design Template to choose from pre-designed graphic backgrounds

From AutoContent Wizard to get help with content for standard business presentations

Blank presentation screen

Slide Thumbnails: Click to move to slides

Task pane: Changes with your Insert menu choices

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Blank presentation

> Add slide layout later Easy!

> Format Slide Design

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Starting from Design template> New From Design

Template> Or: Format > Slide

Design> Template pane opens

to the right> Click a graphic scheme

to choose a design for your presentation  Change Templates

anytime

  Remove background pictures from individual slides

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Title Slide

> First slide = Title slide  Different

format from remainder

  Enter title and subtitle text

  Subtitle can be:

• Topic areas• Short

description• Blank

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Adding more slides

> On the menu bar, click Insert New Slide

> OR: Click the New Slide icon

> Or: Press Control-M

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Choosing a slide layout

When you add a new slide:> Apply slide layout pane

appears at right> Click to apply your choice

  Text = Bullets

  Graphics: Easily add clip art or images saved on your computer

  Combinations: Text and Graphics frames

> Always add a title > Everything easily

changed!

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Frames> Selecting a layout

inserts movable containers (frames) to hold text or graphics  Graphics don’t have to

be in a graphics box

> Frames are movable and resizable

Text and graphics

layouts

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Text frames

>Text normally in levels of bullets (Here’s level 1 in this Slide Design)  Level two

• Level three

To get rid of a bullet, backspace at the beginning of a line

>Bullet and text styles are set in the Slide Design  You can change the Master slide

(View > Master > Slide Master)

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Adding Text> Type text in a text frame> To go down to the next level of bullet:

  Press Tab at the beginning of a line or

  Click the Increase Indent icon on Formatting toolbar

> To go back to a higher level bullet:  Press Shift-Tab at the beginning of a line or

  Click the Decrease Indent icon on Formatting toolbar

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Text: Other formatting

> Highlight text to format> Use toolbar button to format> Use sparingly!

Bold ItalicUnderline Shadow

Align: Left Center Right

Make text Bigger/Smaller

Add or take away numbering or bullets

Change Text Color:Click down arrow to see more choices

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Techniques: Text

> Clear Titles> Nothing below 18/20 pt> Short bullets

  Explicate as you present

  Not full text

> San Serif Fonts  Arial, Helvetica, Verdana, Tahoma

> Best Serif font: Georgia  This text: Verdana (Sans Serif top

and brown) and Georgia (smaller black)

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Tips: Text and graphics

>Appropriate graphic style  Serious and subdued

  Playful and cartoony

  Illustrative photos

>Consistent style, colors  Drawings with similar look

>Not too busy  Not even 1 graphic per page

unless illustrating a point

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Tips: Consistency

>Text as well as Graphics styles set in the Slide Design you choose

>Styles include:  Type Face sizes and colors

  Bullet styles and colors

  Background graphics

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Ways to View your slides

> Normal:   Create/Edit

> Slide Sorter  Thumbnails to move

around or delete

> Slide Show  Full-Screen

presentation

> Notes Page  Type in notes for

presenter or for handouts

> View menu: changes slide display

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Slide Sorter View

> Open from   View menu

  View icons (lower left)

> Click slide to select  Drag to move

  Press Delete to remove

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Notes View

> Open from   View menu

> Bottom section for text  Notes to print for

presenter or for distribution

Type your notes here

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Master slides

> Presentation designs set by Master slides

> To view and change  View > Slide

Master

> Changing an aspect of the master changes your whole presentation - consistently

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Graphic frames

> Select a layout that includes a graphics frame

> Click an icon to insert a graphic type Or insert graphics from the menu: Insert Picture  Pictures don’t have to be in a graphics frame

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Pictures

> Before PowerPoint:  Assemble your pix from

camera/scan/Web

> Web: Search with Google―Image tab1. Click thumbnail of picture2. Then click See full-sized image3. Right-click (Control-click on Mac) 4. Click Save Picture as: to download

  Remember where you saved the picture!

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Choosing Pictures> Choose Pictures like shoes1. Are they the right fit?

  Size: Dimensions and File Size

  Can resize (some) in PowerPoint

2. Do they go with your presentation?  Relevance

3. Do they go with each other?  Consistency, style

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Techniques: Inserting pictures

> Insert Picture> Clip art

  for supplied art

> From File   for your pictures on disk

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Techniques: Tweaking pictures

>Use the Picture toolbar  View Toolbars, Picture

  Quickly add lines, change brightness, contrast, even color (sometimes)

>Size, position, tilt graphic  Don’t make it (much) larger

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The picture toolbar

Change to shades of grey

Change brightness

Change contrast

Crop (get rid of part of picture)

Flip

Add lines

Compress

Re-color (sometimes)

Reset to original

Open Format picture window

Choose transparent color

>Click to select picture before you choose an option

To show toolbar: Click a pictureIf the toolbar doesn’t appear:Right-click picture and choose “Show Picture toolbar”

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Manipulating Pictures

> Don’t make pictures larger  Bigger = Fuzzier

> Control in PowerPoint:  Placement

  Size

  Rotation

Drag corner bubble to resize

Drag to rotate

Click and drag to move

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Getting Fancy

>You can:>Add transitions between

slides>Animate text>Make graphics appear and

disappear>See the PowerPoint

Animations presentation for more information.

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Getting Fancy

>You can:>Add transitions between

slides>Animate text>Make graphics appear and

disappear>See the PowerPoint

Animations presentation for more information.

Don’t Overuse!

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Getting Fancy

>You can:>Add transitions between

slides>Animate text>Make graphics appear and

disappear>See the PowerPoint

Animations presentation for more information.

Don’t Overuse!

Can be

annoying!

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Printing

From Menu bar: File > Print  In lower left, use the Print what pulldown to

choose:> Slides―1 slide /page> Handouts―several slides/page

  3 per page prints lines for notes to right> Notes pages―like Notes view

  Slide with your notes> Outline View―Text only

Click down-arrow to see print choices

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Printing Handouts

> Choose 3 slides per page to get lines for notes

> Check Frame slides for line around slide images

Click down-arrow to set slides/page

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Printing Headers/Footers

> On the menu bar, click File > Print, and then click Preview

> OR: On the menu bar, click View > Header and Footer

> Add Date, Name of presentation, etc.

Click preview button to set print options

Summary

>Use PowerPoint for  Conferences  Meetings  Classroom modules

>Start from blank or design template  Add or change design template at will

>Add text  Bullet form primarily: Promote and demote

bullets

> Insert pictures  Insert saved pictures or clip art

>Print Handouts, Notes pages or text outline