power your day with workday

The information contained in this presentation is the confidential and proprietary information of Masco Canada Limited and cannot be shared with any third party without the express written permission of Masco Canada Limited.

CONFIDENTIAL - Copyright 2017 Masco Canada Limited All rights reserved.

POWER YOUR DAY WITH WORKDAYPEOPLE LEADER SELF-SERVE & RECRUITMENT


Workday To Date


Workday Implementation Snapshot

3

• Goal Setting

• Performance Management

• Career Profiles

• People Leader Awareness Session

• Salaried Employee Self-Serve Training

• People Leader Self-Serve

• Applicant Tracking System (ATS) (ie. Recruitment tool)

• Salaried Internal Job Posting Process (email)

• Hourly Employee Self-Serve Awareness & Training


Overview


Today’s Agenda

5

Manager Tools

- Job change request (title, reporting, etc.)

- Compensation change request

New Job Requisition & Approval (Recruitment)

- Applicant Tracking System Overview

- Creating and Submitting Workday Job Requisitions for Approval

- Viewing Open Requisitions and Positions


Change Review

6

Includes:

• Title change

• Reporting/cost centre change

• Compensation Change

Currently

• Personnel Requisition - L620 (salaried)

• Employee transfer form (hourly)

In the Past

• In-person

• E-mail


Title Change


Job Change – Business Title

8

1. Login to Workday

2. Search employee



9

3. Select Actions

4. Select Job Change



10

5. Select Change Business Title

6. Fill out form (including comments)

Don’t forget to consider possible changes to job description


Reporting/Cost Centre Change


Job Change – Reporting/Cost Centre

12

1. Login to Workday

2. Search employee



13

3. Select Actions

4. Select Job Change



14

5. Select Transfer, Promote or Change Job

6. Fill out form



15


Compensation Change


Compensation Change

17

1. Login to Workday

2. Search employee


Compensation Change

18

3. Select Actions

4. Select Compensation


Compensation Change

19

5. Select Request Compensation Change

6. Fill out form


Compensation Change

20

7. Select reason


What Happens When You Submit a Change?

21

There is an approval process depending on the change that occurs. The typical process includes:

- Your manager

- HR

- HR compensation approval

- Imran (in some cases)


Workday ATS (Applicant Tracking System)Launched June 18, 2019


Workday Applicant Tracking System (ATS)

• Why?

• Before & After

• Creating New Job Requisitions into Workday ATS for approval

• Viewing Open Requisitions/Positions

• Current Recruitment under way prior to launch of ATS today

• Internal vs. External Candidate

• Workday Job Aid

• Next Steps

23


Why?

24

• Streamlined, automated processes to manage increased volumes

• Efficiencies

• Real-time accurate data

• Empowered team


Before & After

25

BEFORE AFTER

Not all Human Resources were captured in our system

ALL Human Resources are included in the system (i.e. Contingent – Agency Staff)

Paper based/email RecruitmentRequisition & Approval Process

Structured Recruitment Requisition and Approval Process (Workday Manager Job Aid)

Requisition and Recruitment Status Updates via HR

Hiring Manager can view status of JobRequisition and Recruitment via Workday

No Candidate Database Ability to build a Candidate Database for future opportunities

Movement from Candidate to Employee Manual process (data entry of similar data into multiple systems)

Seamless movement from Candidate to Employee upon hire via Workday (and Payroll/Timekeeping in future)

Manual Reports from several non-integrated systems

Real-time Reporting and Metrics (Established Workday Reports)


Creating a New Job Requisition

• Hiring Manager initiates the New Job Requisition process

• Prior to creating a New Job Requisition on Workday ATS:

• discussions with appropriate leaders to move forward with the requisition

• review Job Description to ensure it still reflects the role today (and if there are major revisions this may also effect compensation)

• have required details ready (similar to what you would require to complete the Personnel Requisition form previously)

26


Creating a New Job Requisition on Workday

27

1 2



28

3



29

4 Enter Recruiting Details



30

5 Enter Job Details



31

6 Organizations – Cost Centre

7 Recruiter – default/skip7

Submit8


Viewing Open Job Requisitions/Recruitments on Workday

32


What about Recruitment currently underway before today’s ATS Launch?

• Recruitment far into the process will be completed with current practices and successful candidates will enter workday as an “employee”

• Recruitment in early stages/not actively started will be uploaded into Workday ATS

• Current contingent (agency staffing) will remain as is for now, but future contingent workers/Agencies will be required to be integrated with our ATS system

33


Workday Job Aid

34


Internal vs. External Candidate Applications

35

Internal vs. External Application Process

Internal Candidates (Current MCL Employees)

- Current MCL employees applying for a salaried position MUST apply through myworkday.com (in future, hourly positions will also apply through myworkday.com)

External Candidates - External Candidates MUST apply through Workday ATS which is now linked to our external careers webpage.


Key Takeaways

36

✓ Face to face conversations are necessary!

✓ Big change – comfort level will increase

✓ Streamlined approval process reducing time spent

gathering signature

✓We are here to help!

CONFIDENTIAL - Copyright 2017 Masco Canada Limited All rights reserved. 37

Questions?

Employee & People Leader Self-Serve: Janine Satterley & Ashley Dryfhout

Recruitment: Jennifer Bernardo

Process integration: Javier Diaz

All other inquiries: Ashley Dryfhout

power your day with workday

Documents