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Public. © SSP Limited 2020. All rights reserved

POWERING THE INDUSTRY, EMPOWERING YOUR BUSINESS

Virtual Meetings and Online Collaboration with SSP19 March 2020

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Microsoft Teams


Interacting with SSP via Microsoft Teams

Contents

• Introduction

• Receiving an invite

• Joining a session/meeting via the Teams App

• Joining a session/meeting via a web browser

• Teams functionality during a meeting

• Asking Questions

• Sharing Screens/Content

• Tips

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Introduction

The best way to fully participate and experience all features within Teams is to download the Teams App on to your desktop PC or laptop. We appreciate you may not be able to do this due to system/admin restrictions, so the next best approach is to join via your web browser.

Joining a Teams meeting via the desktop App or Web browser will allow content to be shared with other participants. Functionality can be limited depending on which browser you use so this brief guide will give you some guidance on which browser to use and tips on functionality during use.

Please note this guide is not exhaustive but will hopefully give you some basic pointers on how to get started.

If you want to sign up and download the Apps you can do so here:

https://teams.microsoft.com/downloads

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Teams from Microsoft is an online collaboration tool that allows users to connect via a dedicated desktop app, mobile app, web browser or phone.

https://teams.microsoft.com/downloads



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Receiving your invite/joining a sessionIt’s quite self-explanatory, but when you receive the invite, you’ll see the “Join Microsoft Teams

Meeting” text/link as shown opposite.

You’ll also see the dial in telephone number and conference ID if you choose to dial in by

phone.



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Change device used for Audio and

Speech –Headphones / Computer etc

Toggle Camera on and Off here

Joining a Teams Meeting/Session – Via Desktop App

Click the link in the invite, if you have the Teams App installed you will be presented with the following screen:

Mute/Unmute your microphone

on entry

Join the Session/Meeting



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Joining a Teams Meeting/Session – Via Web Browser

Click the link in the invite and your browser will open automatically. Google Chrome and Microsoft Edge provide the best experience. You can join via Safari or Internet Explorer but you will also need to dial in to the session in order for the audio to function.

Join the Session/Meeting

*Tip – if you need to switch to a different

web browser just copy and past the

web address across



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Change device used for Audio and

Speech –Headphones / Computer etc

Toggle Camera On and Off here

Joining a Teams Meeting/Session – Via Web Browser

Joining via web browser is now very similar to that of the App but in the browser you also need to enter your name

Mute/Unmute your microphone

on entry

Enter name & join the

Session/Meeting



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Start of the Meeting/Session

If you are first to join then you will need to wait for the host. The host will have been notified you are waiting so sit tight and the host will start the session shortly



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Show/Hide conversation

Toggle Camera / Microphone

on/off

During a Meeting/Session

Once you are in the meeting / session you have a few more options available to you

This displays who is talking

Share Screen Show/Hide Participants



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Show/Hide conversation

During a Meeting/Session – Asking Questions

If you want to ask your host a question or add a message to the group you can do so in the “Conversation” panel



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Click “Share”

During a Meeting/Session – Sharing your screen

Its easy to share content from your desktop

Select your Desktop/Window



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During a Meeting/Session – Sharing your screen

Choose the content you want to share. This could be your entire screen, a certain application window, ,or a certain tab from an open browser/application

Choose content and click “Share”



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During a Meeting/Session – Tips

Its up to your host to determine the format of the session and this will be outlined at the start. Here are some other things to consider:

• Cameras – They are very often switched on automatically when you join a session. Switch them off if you don’t want to be visible to all

• Large Groups – When we host webinars for large groups we automatically mute people on entry. Please stay muted to reduce background noise

• Asking questions – If you want to ask questions in meetings with more than 1 or 2 people it might be a good idea to ask to speak in the “Conversation” pane and wait for you host to come back to you. This may help prevent people talking over the top of each other.


Confidentiality StatementSSP Limited has prepared this document in good faith. Many factors outside SSP Limited’s current knowledge or control may affect the recipient’s needs and project plans. Errors in the document will be corrected once discovered by SSP Limited. The responsibility lies with the recipient to evaluate the document for applicability. The information in this documentation is proprietary, confidential and an unpublished work and is provided upon recipient’s covenant to keep such information confidential. Personal Data supplied in this document may not be used for any purpose other than for which it was supplied. Personal Data may not be transferred to other parties without prior consent of SSP Limited. In no event may this information be supplied to third parties without SSP Limited’s prior written consent.

The following notice shall be reproduced on any copies permitted to be made.

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