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Page 1: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Powerpoint 2003

Page 2: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Before We Begin

• Feel free to interrupt and ask questions

• The only dumb question is the one that you

don’t ask

Page 3: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

For Next Week

• Create an outline for a PP presentation

containing 5-15 slides

• Note where you want photographs, text

boxes, word art, arrows, etc.

Page 4: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Versions of PowerPoint • There have been 15 versions of PowerPoint issued.

• Version 8 PowerPoint 97

• Version 9 PowerPoint 2000

• Version 10 PowerPoint 2002 or PowerPoint XP

• Version 11 PowerPoint 2003

• Version 12 PowerPoint 2007

• Version 14 PowerPoint 2010

• Version 15 Powerpoint 2013

• We are using Version 14 PowerPoint 2010

• Versions 10 and 11 are virtually identical

• You may be using a different version at home

• If you are using PowerPoint 2007 or 2010 go to: http://office.microsoft.com/en-us/powerpoint/HA101490761033.aspx?pid=CH100668131033

Page 5: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

How to Tell Which Version You

Have

• From the menu, Choose: Help, About

Microsoft PowerPoint

• You’ll see this box

• If you don’t see

help, you’re using

PP 2007 or 2010

or 2013

Page 6: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The PowerPoint Display

• The PP display has several parts to it (See

next page)

• All of these can be turned off or on

• Additional toolbars can be added to your

display by going to the menu and Choosing:

View, toolbar. Then click on the toolbar

you wish to add or delete.

Page 7: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Menu Bar Standard Toolbar Formatting Toolbar

Task

Pane

Drawing

Toolbar

All of these can be turned on or off by Choosing: View, Toolbar

Page 8: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Beginning a New Presentation

• From the menu, Choose: File, New.

Looking at the task pane on the far right,

you have 3 options:

• Blank Presentation

• From Design Template-Gives you 20 or so

color and bullet schemes (My favorite choice)

• From Autocontent wizard-Canned

presentations. (I don’t recommend these)

Page 9: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Choosing a Layout

• In the task pane, click on the down arrow to the

right of “Slide Design” Choose: Slide Layout

• Alternatively, Right Click in a blank area of the

slide on your screen, and Choose: Slide Layout

• Choose one of the 20+ layouts shown in the task

pane

• Most useful layouts are: Title & Text, (bulleted

list) Title only, Title & table

Page 10: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Creating a Bulleted List • As you add text, PP will create a new bullet after each

“Enter”

• To demote a bullet, go to formatting bar and choose “Decrease Indent”

• To promote a bullet, go to formatting bar and choose “Increase indent”

• Alternatively, use Alt + shift + right arrow, or Alt + shift + left arrow

• To create a new line without a new bullet, use shift + enter

Page 11: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Bulleted Lists and Font Size

• As you add bullets to your page, PP will

shrink the font size in an effort to squeeze

everything in. Try to avoid fonts < 20

points, and definitely avoid fonts < 16

points, except in an extreme pinch

• Customize fonts by highlighting text, right

clicking, and choosing: Font. Changes

available include size, type, color, etc.

Page 12: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Moving Title Box or Bulleted List

Box to a New Position on Page

• Move page title or bulleted list by clicking

inside of box to select it, and then

positioning mouse on border of box until

mouse becomes a 4 sided arrow. Click and

drag box to another position on page

• Position mouse so it is a 2 sided arrow, if

you want to expand or shrink size of box

Page 13: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Clipart

• To add clipart, be sure that you are not inside a Title box, bulleted list box, etc. Must be in an empty part of page.

• From the menu, Choose: Insert, Picture, Clipart. Enter a word in the “Search for” box. Click on your desired picture

• Resize the picture as necessary by dragging the corners

• Art can be enlarged. Photos can’t be enlarged

• PP CD comes with 30,000+ pieces of clipart. You may not have loaded all of it on your computer. Even more is available on line at Microsoft

Page 14: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Art/Pictures from

Google

• To locate art or pictures that can be copied to PP,

go to the Google home page and Choose “Images”

• Type your search term

• Click on the item you want to copy

• Click “Visit page”

• Right Click on the image, and choose “Copy”

• Go back to your PP document. Right click on a blank

area of the document and choose “Paste”

Page 15: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Art from Google

• Some images may be copyrighted

• Be cognizant of image size

• 100 X 100 pixels will be size of postage stamp

• 500 X 500 pixels will roughly fill ¼ - 1/3 of page

• 1000 X 1000 pixels will roughly fill entire page

• Most photos (JPEGs) can’t be enlarged (without

degradation), but they can be reduced in size

Page 16: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Text Boxes

• To add a text box, click on the text box icon on the drawing toolbar. (If drawing toolbar is not be visible on your computer, go to menu and choose: View, Toolbar)

• Drag with your mouse to create a rectangle. Don’t worry if the rectangle is too small or too large. Type your text. See next page to enlarge or shrink your text

This is a text box

Page 17: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adjusting Text Boxes

• When your text box is complete, you can

adjust its size, shape or characteristics

• Adjust size by clicking on text box to select it.

Place mouse on edge of box until it becomes a

2 sided arrow. Click and drag with mouse

• Format text box by selecting it. Right click

inside box and Choose: Format Text Box

Page 18: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Arrows, Lines, Boxes,

Wordart

• Drawing toolbar also allows the addition of lines, arrows, rectangles and word art, etc.

• Choose the object you wish to add. Click and drag with mouse

• Right click object. Choose: Format Autoshape and make your selections

• To draw a straight line, hold shift key down while dragging mouse

Page 19: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Eliminating Background Image

• May wish to eliminate background image

on some slides, if image distracts attention

• Right click on a blank portion of page.

Choose: Background. Check box labeled

“Omit background graphics from master”

• Choose: Apply Or Apply to All

Page 20: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Setting Autoshape Default

• Once you have a certain style graphic

designed, e.g. a text box with a blue line

around it, or a black arrow that is 4.5 points

wide, you may wish to make it the default

for your presentation

• Right click on the object. Choose: Set

autoshape defaults

Page 21: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The Most Important Key in PP

• To undo your last action, Choose: Undo key

on standard toolbar

• Can undo multiple times

• Choose: Redo to undo your last undo

Page 22: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding/Deleting Slides

• From the menu, Choose: Insert, New slide

or Insert, Duplicate slide

• To delete a slide, from the menu, Choose:

Edit, Delete slide

Page 23: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Viewing Your Presentation

• There are 3 ways to view your presentation

• In the bottom left corner of the screen,

Choose: Normal View, Slide Sorter View,

or Slide Show from current slide

• In the top left corner of the screen, Choose:

Slides or Outline

Page 24: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Rearranging Order of Slides

• To move a slide to another position in your

presentation, Choose: Slide Sorter View

(See previous slide for instructions)

• Click and drag slide to its new position

• To move two or more slides, hold down

Cntrl key to select slides you wish to move.

Click and drag slides to new position

Page 25: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Enlarging/Shrinking View

• Can enlarge or shrink view of slide by

Choosing: Zoom on Standard Toolbar.

Click on down arrow to right of the number

and select a new view

• If you add a photo from Google that is too

big for screen, only way to shrink it is to

change Zoom to a relatively small figure,

e.g. 25 and then drag corners of photo

Page 26: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Changing the Transition Between

Slides • Transitions controls the transitions between

slides during slideshows

• From the menu, Choose: Slide show, Slide

Transitions. Select one of the transitions

available on the right side

• You’ll see a sample of the transition when

you click it

• At the bottom of the right side, Choose:

Apply to all slides

Page 27: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Animating an Entire Presentation

• Begin a new presentation

• From the task pane, Choose: From Design template and select your scheme

• From the task pane, Choose: Animation Scheme. Select your scheme. Click on “Apply to all Slides” near bottom of page

• You can’t see a demonstration of your animation until you have typed some text

• Caution—Some animation schemes behave one way in some design templates and a different way in other design templates

Page 28: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Individualized Animation

• To animate individual slides, when you don’t have an overall animation scheme

• Create bulleted list

• From menu, Choose: Slide Show, Animation Schemes. Select one of schemes shown on task pane.

• Additional animation features are available from the main menu. Choose: Slide show, custom animation

Page 29: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Additional Animation Features

• Click on down arrow in task pane and choose:

Custom animation. Can animate:

• Text

• Pictures

• Objects (arrows, text boxes, Word Art, etc.)

• Can add music or sounds to individual objects,

which will play when object is clicked by going to

menu and Choosing: Slide Show, Action Settings

Page 30: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Less is More

• Some novice PP users believe they have to

use every feature PP provides, e.g. multiple

animation schemes, multiple fonts, colors,

word art, etc.

• I believe “Less is More”

• Just because a PP feature exists doesn’t

mean you have to use it

• Too many gadgets make the audience focus

on the gadget instead of the message

Page 31: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

PowerPoint Mistakes to Avoid

https://www.youtube.com/watch?v=MjcO2ExtHso

Page 32: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Showing Your PowerPoint

• Before you show your PP to an audience be

sure you watch it yourself as a slideshow by

clicking the icon in the bottom right

• To show your PP to your audience, from the

menu, Choose: Slide Show, View Show

• Hover in lower left corner, and you’ll see

several options available

• The pen offers a highlighter and pen

• The box allows you to go to any slide

Page 33: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Printing Your Presentation

• To print each slide individually, from the

menu, Choose: File, Print, OK

• To print a handout, change box labeled

“print what” from “slides” to “handouts”

• Adjust “slides per page”

Page 34: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

For Those Who Don’t Have

PowerPoint

• If you send your Powerpoint to someone who doesn’t have PowerPoint on his/her computer, they won’t be able to view your PP unless they download this viewer http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144-1076-4615-9951-294eeb832823&utm_source=feedburner&utm_medium=feed&utm_campaign=Feed%3A+MicrosoftDownloadCenter+%28Microsoft+Download+Center%29&utm_content=Google+Feedfetcher#tm

Page 35: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Learning More About PP

• There are scores of books about PowerPoint available at bookstores

• Many questions can be answered by going to the menu. Choose: Help, Microsoft Office PP Help. From there you can choose to look in the table of contents, or do a search for a specific word by typing the word in the “Search for” box

• At the bottom of the “Search page” you have several options for where to search, including “Microsoft Office Online”

Page 36: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Learning More about PowerPoint

• For help, choose the blue ? on the toolbar in the upper right

• If you have a question, you can ask it at: http://answers.microsoft.com/en-us/office/forum/powerpoint

• 16 training courses, all with narration, varying in length from 10-60 minutes. For PowerPoint 2003 http://office.microsoft.com/en-us/powerpoint/HA011206091033.aspx

Page 37: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Have Fun with

PowerPoint

Page 38: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

PowerPoint 2007

Page 39: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Versions of PowerPoint • There have been 15 versions of PowerPoint issued.

• Version 8 PowerPoint 97 • Version 9 PowerPoint 2000 • Version 10 PowerPoint 2002 or PowerPoint XP • Version 11 PowerPoint 2003 • Version 12 PowerPoint 2007 • Version 14 PowerPoint 2010 • Version 15 Powerpoint 2013

• We are using Version 14 PowerPoint 2010 • Versions 10 and 11 are virtually identical • You may be using a different version at home • If you are used to using PPT 2003 and need to find the

equivalent feature using PowerPoint 2007 go to: http://office.microsoft.com/en-us/powerpoint/HA101490761033.aspx?pid=CH100668131033

Page 40: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

How to Tell Which Version You

Have

• Choose the Office Button. Choose:

Powerpoint Options, Resources, About.

• You’ll see this box

Page 41: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The PowerPoint Display

• The PP display has several parts to it (See

next page)

Page 42: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The Display Use the 7

items on

the ribbon

to navigate

to the many

choices in

Powerpoint

Double

click the

ribbon or

Cntl+F1 to

get rid of it

Click the pages

to advance to

that page

Page 43: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Beginning a New Presentation

• From the menu, Choose: Office Button,

New. Looking at the task pane, you have

these options:

• Blank Presentation

• Installed Template-Gives you 6 templates

• Installed Themes-Gives you 20 or so bullet and

color combinations

• Additional templates

and themes are available

in the MS online section

Page 44: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Choosing a Layout

1 To change the layout

of your slide, choose:

Home, Layout

2 Title and Content

layout gives you a

bulleted list by default

3 Click in center to get

table, chart, etc.

Page 45: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The Ribbon

• The Ribbon is the bar across the top of your PP screen

• Note the down arrows on some icons such as New Slide

• Clicking the icon performs the default action for that icon

• Clicking the down arrow on the icon offers a range of actions including the default

Page 46: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Creating a Bulleted List • As you add text, PP will create a new bullet after each

“Enter” • To demote a bullet, choose Home and click “Decrease list level”

• To promote a bullet, choose Home and click “Increase list level”

• Alternatively, use Alt + shift + right arrow, or Alt + shift + left arrow

• To create a new line without a new bullet, use shift + enter

Page 47: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Bulleted Lists and Font Size

• As you add bullets to your page, PP will

shrink the font size in an effort to squeeze

everything in. Try to avoid fonts < 20

points, and definitely avoid fonts < 16

points, except in an extreme pinch

• Customize fonts by highlighting text, right

clicking, and choosing: Font. Changes

available include size, type, color, etc.

Page 48: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Moving Title Box or Bulleted List

Box to a New Position on Page

• Move page title or bulleted list by clicking

inside of box to select it, and then

positioning mouse on border of box until

mouse becomes a 4 sided arrow. Click and

drag box to another position on page

• Position mouse so it is a 2 sided arrow, if

you want to expand or shrink size the size

of the box

Page 49: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Clipart

• To add clipart, be sure that you are not inside a Title box, bulleted list box, etc. Must be in an empty part of page.

• From the ribbon, Choose: Insert, Clipart. Enter a word in the “Search for” box. Click on your desired picture

• Resize the picture as necessary by dragging the corners

• Art can be enlarged. Photos can’t be enlarged

• PP CD comes with 30,000+ pieces of clipart. Even more is available on line at Microsoft. See “Clipart on Office Online” at bottom of page

Page 50: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Art/Pictures from

Google

• To locate art or pictures that can be copied to PP,

go to the Google home page and Choose “Images”

• Type your search term

• Click on the item you want to copy

• Click “Visit page”

• Right Click on the image, and choose “Copy”

• Go back to your PP document. Right click on a blank

area of the document and choose “Paste”

Page 51: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Art from Google

• Some images may be copyrighted

• Be cognizant of image size

• 100 X 100 pixels will be size of postage stamp

• 500 X 500 pixels will roughly fill ¼ - 1/3 of page

• 1000 X 1000 pixels will roughly fill entire page

• Most photos (JPEGs) can’t be enlarged (without

degradation), but they can be reduced in size

Page 52: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Text Boxes

• To add a text box, from the ribbon, Choose: Insert, Text Box. Drag with your mouse to create a rectangle. Don’t worry if the rectangle is too small or too large. Type your text. See next page to enlarge or shrink your text

This is a text box

Page 53: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adjusting Text Boxes

• When your text box is complete, you can

adjust its size, shape or characteristics

• Adjust size by clicking on text box to select it.

Place mouse on edge of box until it becomes a

2 sided arrow. Click and drag with mouse

• Format text box by selecting it. Right click

inside box and Choose: Format Text Effects or

Format shape

Page 54: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Arrows, Lines, Boxes,

Wordart

• You can also add lines, arrows, rectangles and word art, etc. From the ribbon, Choose: Insert, Shape or Word Art

• Choose the object you wish to add. Click and drag with mouse

• To adjust the shape, right click object. Choose: Format shape and make your selections

• To draw a straight line, hold shift key down while dragging mouse

Page 55: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Setting Shape Default

• Once you have a certain style graphic

designed, e.g. a text box with a blue line

around it, or a black arrow that is 4.5 points

wide, you may wish to make it the default

for your presentation

• Right click on the object. Choose: Set as

default

Page 56: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Eliminating Background Image

• You may wish to eliminate background image on

some slides, if image distracts attention

• From the ribbon, choose: Design, Background.

Check the box “hide background graphics” Click:

Apply to all

Page 57: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Smart Art

• Smart Art is found on the Insert tab

• Smart Art is somewhat smarter than clip art,

but it is somewhat confining

• You can convert bulleted text to Smart Art

• Select all the text

• On the Home tab, choose:

Convert to Smart Art

Page 58: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Smart Art

• To add an additional object to Smart Art,

double click the Smart Art

• Choose: Add Shape

• Many Smart Art objects contain room for a

photo. Click the photo icon to add a photo

• To learn more see http://office.microsoft.com/en-

us/powerpoint-help/learn-more-about-smartart-graphics-

HA010039537.aspx

Text

Page 59: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The Most Important Key in PP

• To undo your last action, From the ribbon

choose the Office button. Click the Undo

icon

• Can undo multiple times

• Choose: Redo to undo your last undo

Page 60: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding/Deleting Slides

• From the ribbon, Choose: Home, New slide.

Clicking the words “New Slide” gives you

several layout options. Clicking above the

words on the icon gives you the default

layout which is a bulleted list

• To delete a slide, from the ribbon, Choose:

Home, Delete

Page 61: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Viewing Your Presentation

• There are several ways to view your

presentation

• At the bottom of the screen, Choose:

Normal, Slide Sorter, or Slide Show

• You can also go to the top left corner of the

screen, Choose: Slides

or Outline

Page 62: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Rearranging Order of Slides

• To move a slide to another position in your

presentation, Choose: Slide Sorter (See

previous slide for instructions)

• Click and drag slide to its new position

• To move two or more slides, hold down

Cntrl key to select slides you wish to move.

Click and drag slides to new position

Page 63: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The Slide Master

• The Slide Master controls many of the

defaults for your slideshow including:

colors, fonts, etc.

• It is easier to make changes to the slide

master one time, rather than change

individual slides multiple times

Page 64: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Slide Master

• To edit the slide master, from the ribbon, Choose: View, Slide Master

• The slide at the top is the Master. It is best to work with the Master. Slides below the Master control individual layouts

• If you wish to reuse your Slide Master, click the Office Button and choose: Save As. Change the Type to Powerpoint template. Give your template a name, and choose: Save

• To use your template the next time, choose the Office button, New, My templates. Select the template you saved previously

• When done, choose: Slide Master, Close Master View

Page 65: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Changing Slide Master

• When creating a PP, it is best to change the

Slide Master prior to beginning work on

your PP

• If you start working on your PP, then edit

the Slide Master, then continue working on

the PP, only the “second half” of your slides

will inherit the changes you made to the

Slide Master

Page 66: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Enlarging/Shrinking View

• Can enlarge or shrink view of slide by

Choosing Zoom scroll bar at bottom of

screen.

Page 67: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Changing the Transition Between

Slides • From the ribbon, Choose: Animation. Select

one of the 6 transitions available

Page 68: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Individualized Animation

• To animate individual slides

• Create bulleted list and select it

• From the ribbon, Choose: Animations. Click

the down arrow next to “No animation” Hover

over the various choices to see them, and

choose one

Page 69: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Additional Animation Features

• From the ribbon choose: Animation. Then choose: Custom animation. Can animate:

• Text

• Pictures

• Objects (arrows, text boxes, Word Art, etc.)

• Choose each object, one at a time, in the order in which you wish to animate them. On the right side of the screen, Choose: Effect. Select the effect you wish to use. When done, Choose: Play, to see the entire animation

Page 70: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Animate Entire Presentation

• To animate an entire presentation, use the

slide master and animate that

• I don’t recommend animating an entire

presentation

Page 71: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Less is More

• Some novice PP users believe they have to

use every feature PP provides, e.g. multiple

animation schemes, multiple fonts, colors,

word art, etc.

• I believe “Less is More”

• Just because a PP feature exists doesn’t

mean you have to use it

• Too many gadgets make the audience focus

on the gadget instead of the message

Page 72: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

PowerPoint Mistakes to Avoid

https://www.youtube.com/watch?v=MjcO2ExtHso

Page 73: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Showing Your PowerPoint

• Before you show your PP to an audience be sure you watch it yourself as a slideshow by clicking the icon in the bottom right

• Show your PP to an audience using one of two methods

• As a slideshow

• Advantage-You see on laptop screen precisely what audience sees and it is full screen

• As a slideshow in Presenter view

• Advantage-You can see Notes. Audience sees full slide only

Page 74: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Showing Your PowerPoint

• Presenter View is nearly bullet-proof in PP

2013

• If it doesn’t work see http://office.microsoft.com/en-

us/powerpoint-help/view-your-speaker-notes-as-you-deliver-your-

slide-show-HA102800100.aspx

• Presenter View usually works in PP

2007,2010 but you may need to tinker

• If it doesn’t work see http://office.microsoft.com/en-

us/powerpoint-help/view-your-speaker-notes-privately-while-

delivering-a-presentation-on-multiple-monitors-HA010336515.aspx

Page 75: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Presenter View

• Presenter View only works when a

projector or second monitor is hooked up to

your computer

• Choose: Slideshow

• Check the box “Use presenter view”

• Choose: From beginning

Page 76: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Presenter View

• You’ll see a pen and several other options,

as well as your notes on the right side of the

page

Page 77: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Showing Your Slide Show

(non presenter view)

• Choose: View, Slideshow

• Right click on the presentation and you’ll be

offered several options, although there is no

way to view notes

Page 78: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Printing Your Presentation

• To print each slide individually, choose the

Office button, Choose: Print, Print

• To print a handout, change box labeled

“print what” from “slides” to “handouts”

• Adjust “slides per page”

Page 79: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

For Those Who Don’t Have

PowerPoint

• If you send your Powerpoint to someone who doesn’t have PowerPoint on their computer, they won’t be able to view your PP unless they download this viewer http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144-1076-4615-9951-294eeb832823&utm_source=feedburner&utm_medium=feed&utm_campaign=Feed%3A+MicrosoftDownloadCenter+%28Microsoft+Download+Center%29&utm_content=Google+Feedfetcher#tm

Page 80: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Learning More About PP

• There are scores of books about PowerPoint

available at bookstores

• Many questions can be answered by going

to the ribbon and clicking the blue question

mark in the upper right corner. From there

you can do a search for a specific word by

typing the word in the “Search” box

Page 81: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Learning More about PowerPoint

• If you have a question, you can ask it at: http://answers.microsoft.com/en-us/office/forum/powerpoint

• 39 training courses and videos, all with narration, varying in length from 10-60 minutes. For PowerPoint 2007 http://office.microsoft.com/en-us/training/HA102184981033.aspx or http://office.microsoft.com/en-us/training/up-to-speed-with-the-2007-office-system-RZ010148252.aspx or http://office.microsoft.com/en-us/powerpoint-help/create-your-first-presentation-RZ010186615.aspx

Page 82: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Have Fun with

PowerPoint

Page 83: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

PowerPoint 2010

Page 84: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Before We Begin

• Feel free to interrupt and ask questions

• The only dumb question is the one that you

don’t ask

Page 85: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

For Next Week

• Choose a subject for a talk

• Create an outline for a PP presentation

containing 5-15 slides

• Note where you want photographs, text

boxes, word art, arrows, etc.

Page 86: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Versions of PowerPoint • There have been 15 versions of PowerPoint issued.

• Version 8 PowerPoint 97 • Version 9 PowerPoint 2000 • Version 10 PowerPoint 2002 or PowerPoint XP • Version 11 PowerPoint 2003 • Version 12 PowerPoint 2007 • Version 14 PowerPoint 2010 • Version 15 Powerpoint 2013

• We are using Version 14 PowerPoint 2010 • Versions 10 and 11 are virtually identical • Versions 12 and 14 are very similar • You may be using a different version at home • If you are used to using PPT 2003 and need to find the

equivalent feature using PowerPoint 2010 go to: http://office.microsoft.com/en-us/outlook-help/learn-where-menu-and-toolbar-commands-are-in-office-2010-and-related-products-HA101794130.aspx#_Toc268688375 and then choose “Open the Powerpoint guide.”

Page 87: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

How to Tell Which Version You

Have

• Choose: File, Help

• You’ll see this box

Page 88: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The PowerPoint Display

• The PP display has several parts to it (See

next page)

Page 89: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The Display Use the 9

items on

the ribbon

to navigate

to the many

choices in

Powerpoint

Click the

up arrow on

the ribbon

or Cntl+F1

to get rid of

it

Click the pages

to advance to

that page

Page 90: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Beginning a New Presentation

• From the menu, Choose: File, New

• Choose: Blank Presentation or:

• Top row lists templates on your computer

• Bottom two rows list Office.com templates

where you can download templates from

Microsoft

• Powerpoint presentations and slides, Design slides

background is particularly

useful

Page 91: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Choosing a Layout

1 To change the layout

of your slide, choose:

Home, Layout

2 Title and Content

layout gives you a

bulleted list by default

3 Click in center to get

table, chart, etc.

Page 92: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The Ribbon

• The Ribbon is the bar across the top of your PP screen

• Note the down arrows on some icons such as New Slide

• Clicking the icon performs the default action for that icon

• Clicking the down arrow on the icon offers a range of actions including the default

Page 93: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Slide Aspect Ratio

• Old style “squarish” monitors/projectors

had a 4:3 aspect ratio. New style

rectangular monitors/projectors have a

16:10 or 16:9 aspect ratio

• PP 2010 defaults to 4:3. PP 2013 defaults

to 16:9

• To change aspect ratio, Choose: Design,

Page Setup. Change the “Slides sized for”

item

Page 94: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Choosing A Theme

• Choose: Design.

• Hover over the various themes and choose one you like or click the down arrow to see more choices

• Choose: Colors or Fonts to further refine your theme

• To apply a theme or color or font to a small group of slides, select the slides, right click the theme, color or font and Choose: Apply to selected slides

Page 95: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Creating a Bulleted List • As you add text, PP will create a new bullet after each

“Enter” • To demote a bullet, choose Home and click “Decrease list level”

• To promote a bullet, choose Home and click “Increase list level”

• Alternatively, use Alt + shift + right arrow, or Alt + shift + left arrow

• To create a new line without a new bullet, use shift + enter

Page 96: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Bulleted Lists and Font Size

• As you add bullets to your page, PP will

shrink the font size in an effort to squeeze

everything in. Try to avoid fonts < 20

points, and definitely avoid fonts < 16

points, except in an extreme pinch

• Customize fonts by highlighting text, right

clicking, and choosing: Font. Changes

available include size, type, color, etc.

Page 97: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Moving Title Box or Bulleted List

Box to a New Position on Page

• Move page title or bulleted list by clicking

inside of box to select it, and then

positioning mouse on border of box until

mouse becomes a 4 sided arrow. Click and

drag box to another position on page

• Position mouse so it is a 2 sided arrow, if

you want to expand or shrink the size of the

box

Page 98: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Clipart

• To add clipart, be sure that you are not inside a Title box, bulleted list box, etc. Must be in an empty part of page.

• From the ribbon, Choose: Insert, Clipart. Enter a word in the “Search for” box. Click on your desired picture

• Resize the picture as necessary by dragging the corners

• ClipArt can be enlarged. Photos can’t be enlarged without degradation

Page 99: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Art/Pictures from

Google

• To locate art or pictures that can be copied to PP,

go to the Google home page and Choose “Images”

• Type your search term

• Click on the item you want to copy

• Click “Visit page”

• Right Click on the image, and choose “Copy”

• Go back to your PP document. Right click on a blank

area of the document and choose “Paste”

Page 100: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Art from Google

• Some images may be copyrighted

• Be cognizant of image size

• 100 X 100 pixels will be size of postage stamp

• 500 X 500 pixels will roughly fill ¼ - 1/3 of page

• 1000 X 1000 pixels will roughly fill entire page

• Most photos (JPEGs) can’t be enlarged (without

degradation), but they can be reduced in size

Page 101: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Text Boxes

• To add a text box, from the ribbon, Choose: Insert, Text Box

• Drag with your mouse to create a rectangle

• Don’t worry if the rectangle is too small or too large

• Type your text

• See next page to enlarge or shrink your text

This is a text box

Page 102: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adjusting Text Boxes

• When your text box is complete, you can

adjust its size, shape or characteristics

• Adjust size by clicking on text box to select it.

Place mouse on edge of box until it becomes a 2

sided arrow. Click and drag with mouse

• Format text box by selecting it, and then choose:

Home. Modify font, color, etc.

• Or:

• Right click in the middle of the words inside box

and Choose: Format Text Effects or Format shape

Page 103: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Arrows, Lines, Boxes,

Wordart

• You can also add lines, arrows, rectangles and word art, etc. From the ribbon, Choose: Insert, Shape or Word Art

• Choose the object you wish to add. Click and drag with mouse

• To adjust the shape, right click object. Choose: Format shape and make your selections

• To draw a straight line, hold shift key down while dragging mouse

Page 104: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Setting Shape Default

• Once you have a certain style graphic

designed, e.g. a text box with a blue line

around it, or a black arrow that is 4.5 points

wide, you may wish to make it the default

for your presentation

• Right click on the object. Choose: Set as

default

Page 105: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Eliminating Background Image

• You may wish to eliminate background image on

some slides, if image distracts attention

• From the ribbon, choose: Design. In the

Background section click the arrow in the lower

right corner. Check the box “hide background

graphics” Click: Apply to all

Page 106: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Smart Art

• Smart Art is found on the Insert tab

• Smart Art is somewhat smarter than clip art

• You can convert bulleted text to Smart Art

• Select all the text

• On the Home tab, choose:

Convert to Smart Art

Page 107: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Smart Art

• To add an additional object to Smart Art,

double click the Smart Art

• Choose: Add Shape

• Many Smart Art objects contain room for a

photo. Click the photo icon to insert a

photo

• To learn more see http://office.microsoft.com/en-

us/powerpoint-help/convert-pictures-on-a-slide-to-a-smartart-graphic-

HA010382571.aspx

Page 108: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The Most Important Key in PP

• To undo your last action, from the ribbon

Choose: Home. Click the Undo icon

• Can undo multiple times

• Choose: Redo to undo your last undo

Page 109: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Content Other Than

Bulleted Lists

• There are six types of content • Table

• Chart

• Smart Art Graphic

• Picture

• Clip Art

• Media Clip

Page 110: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding/Deleting Slides

• From the ribbon, Choose: Home

• Clicking the words “New Slide” gives you

several layout options

• Clicking above the words on the icon gives you

the default layout which is a bulleted list

• To delete a slide, go to the powerpoint

outline on the extreme left side of the page,

right click the slide and choose: Delete slide

Page 111: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Viewing Your Presentation

• At the bottom of the screen choose from

one of 4 views:

• Normal

• Slide Sorter

• Reading View (similar to Slide show but lets you open other

programs)

• Slide Show

Page 112: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Rearranging Order of Slides

• To move a slide to another position in your

presentation, Choose: Slide Sorter (See

previous slide for instructions)

• Click and drag slide to its new position

• To move two or more slides, hold down

Cntrl key to select slides you wish to move.

Click and drag slides to new position

Page 113: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The Slide Master

• The Slide Master controls many of the defaults for your slideshow including: colors, fonts, etc.

• It is easier to make changes to the slide master one time, rather than change individual slides multiple times

• 13 minute video about the Slide Master here http://blogs.office.com/2013/02/25/webinar-what-you-need-to-know-about-powerpoint-slide-masters/

Page 114: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Slide Master

• To edit the slide master, from the ribbon, Choose: View, Slide Master

• The slide at the top is the Master. It is best to work with the Master. Slides below the Master control individual layouts

• If you’ve added multiple themes, you will see multiple Slide Masters

• If you wish to reuse your Slide Master, choose: File, Save As. Change the Type to Powerpoint template. Give your template a name, and choose: Save

• To use your template the next time, choose: File, New, My templates. Select the template you saved previously

• When done editing your slidemaster, choose: View, Slide Master, Close Master View

Page 115: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Changing Slide Master

• When creating a PP, it is best to change the

Slide Master prior to beginning work on

your PP

• If you start working on your PP, then edit

the Slide Master, then continue working on

the PP, only the “second half” of your slides

will inherit the changes you made to the

Slide Master

Page 116: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Enlarging/Shrinking View

• Can enlarge or shrink view of slide by

Choosing Zoom scroll bar at bottom of

screen.

• It’s particularly useful

to use zoom when in

slide sorter view

Page 117: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Changing the Transition Between

Slides • “Transitions” on the ribbon controls the

transitions between slides during slideshows

• From the ribbon, Choose: Transitions.

Select one of the transitions available

• You’ll see a sample of the transition

selected

• I recommend you then choose: Apply to all

Page 118: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Individualized Animation • To animate individual slides

• Create bulleted list

• Click inside the list

• From the ribbon, Choose: Animations,

• Hover over the options to see them in action,

and then click the one you like

• For additional control, choose: Animation pane,

add animation

Page 119: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Individual Animations

• You can animate additional objects such as pictures, shapes, etc.

• Select each item one at a time, and choose the type of animation you wish

• You can reorder the animation sequence by selecting one of the objects, and clicking the reorder button in the bottom right corner of the animation pane

• When done, click “play” to see the entire animation

• For more about animation see http://www.indezine.com/products/powerpoint/learn/animationsandtransitions/animating-text-ppt2010.html

Page 120: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Animate Entire Presentation

• To animate an entire presentation, use the

slide master and animate that

• I don’t recommend animating an entire

presentation

Page 121: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Less is More

• Some novice PP users believe they have to

use every feature PP provides, e.g. multiple

transition types, animation schemes,

multiple fonts, colors, word art, etc.

• I believe “Less is More”

• Just because a PP feature exists doesn’t

mean you have to use it

• Too many gadgets make the audience focus

on the gadget instead of the message

Page 122: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

PowerPoint Mistakes to Avoid

https://www.youtube.com/watch?v=MjcO2ExtHso

Page 123: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Showing Your PowerPoint

• Before you show your PP to an audience be sure you watch it yourself as a slideshow by clicking the icon in the bottom right

• Show your PP to an audience using one of two methods

• As a slideshow

• Advantage-You see on laptop screen precisely what audience sees and it is full screen

• As a slideshow in Presenter view

• Advantage-You see: current slide, next slide and Notes. Audience sees full slide only

Page 124: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Showing Your PowerPoint

• Presenter View is nearly bullet-proof in PP

2013

• Presenter View usually works in PP 2010

but you may need to tinker

• If it doesn’t work see http://office.microsoft.com/en-

us/powerpoint-help/view-your-speaker-notes-privately-while-

delivering-a-presentation-on-multiple-monitors-HA010336515.aspx

Page 125: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Presenter View

• Presenter View only works when a

projector or second monitor is hooked up to

your computer

• Choose: Slideshow

• Check the box “Use presenter view”

• Choose: From beginning

Page 126: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Presenter View

Pen offers: pen, highlighter (see next slide)

Page 127: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Presenter View

Page 128: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Presenter View

Additional features: See all slides (speaker only), Black screen, Other options

Page 129: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Showing Your Slide Show

(non presenter view)

• Choose: View, Slideshow

• Hover in lower left corner, and the same

options that are in Presenter view are

available here.

Page 130: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Printing Your Presentation

• From the ribbon, Choose: File, Print

• Click on Full page slides, and choose one of

the options available

• Choose: Print

Page 131: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

For Those Who Don’t Have

PowerPoint

• If you send your PowerPoint to someone who doesn’t have PowerPoint on their computer, they won’t be able to view your PP unless they download this viewer http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144-1076-4615-9951-294eeb832823&utm_source=feedburner&utm_medium=feed&utm_campaign=Feed%3A+MicrosoftDownloadCenter+%28Microsoft+Download+Center%29&utm_content=Google+Feedfetcher#tm

Page 132: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Learning More About PP

• There are scores of books about PowerPoint

available at bookstores

• Many questions can be answered by going

to the ribbon and clicking the blue question

mark in the upper right corner. From there

you can do a search for a specific word by

typing the word in the “Search” box

Page 133: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Learning More about PowerPoint • If you have a question, you can ask it at:

http://answers.microsoft.com/en-us/office/forum/powerpoint

• 10-50 training courses and videos, all with narration, varying in length from 10-60 minutes. For PowerPoint 2010 http://office.microsoft.com/en-us/powerpoint-help/training-courses-for-powerpoint-2010-HA104039040.aspx or http://office.microsoft.com/en-us/powerpoint-help/CL010370721.aspx or http://office.microsoft.com/en-us/powerpoint-help/what-s-new-in-powerpoint-2010-HA010336563.aspx

Page 134: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Have Fun with PowerPoint

Page 135: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

PowerPoint 2013

Page 136: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Before We Begin

• Feel free to interrupt and ask questions

• The only dumb question is the one that you

don’t ask

Page 137: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

For Next Week

• Choose a subject for a talk

• Create an outline for a PP presentation

containing 5-15 slides

• Note where you want photographs, text

boxes, word art, arrows, etc.

Page 138: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Versions of PowerPoint • There have been 15 versions of PowerPoint issued.

• Version 8 PowerPoint 97 • Version 9 PowerPoint 2000 • Version 10 PowerPoint 2002 or PowerPoint XP • Version 11 PowerPoint 2003 • Version 12 PowerPoint 2007 • Version 14 PowerPoint 2010 • Version 15 Powerpoint 2013

• We are using Version 14 PowerPoint 2010 • Versions 10 and 11 are virtually identical • Versions 12 and 14 are very similar • You may be using a different version at home • If you are used to using PPT 2003 and need to find the

equivalent feature using PowerPoint 2010 go to: http://office.microsoft.com/en-us/outlook-help/learn-where-menu-and-toolbar-commands-are-in-office-2010-and-related-products-HA101794130.aspx#_Toc268688375 and then choose “Open the Powerpoint guide.”

Page 139: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

How to Tell Which Version You

Have

• Choose: File, Account

• You’ll see this box

Page 140: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The PowerPoint Display

• The PP display has several parts to it (See

next page)

Page 141: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The Display Use the 9

items on the

ribbon to

navigate to

the many

choices in

Powerpoint

Click the up

arrow on the

ribbon or

Cntl+F1 to

get rid of it.

Click “ribbon

display

options” to

return it

Click the pages

to advance to

that page

Page 142: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Beginning a New Presentation

• From the menu, Choose: File, New

• Choose: Blank Presentation, or one of the

other options, or use the search box at the

top of the screen

Page 143: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Choosing a Layout

1 To change the layout

of your slide, on the

ribbon Choose: Home,

Layout

2 Title and Content

layout gives you a

bulleted list by default

3 Click in center to get

table, chart, etc.

Page 144: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The Ribbon

• The Ribbon is the bar across the top of your PP screen

• Note the down arrows on some icons such as New Slide

• Clicking the icon performs the default action for that icon

• Clicking the down arrow on the icon offers a range of actions including the default

Page 145: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Slide Aspect Ratio

• Old style “squarish” monitors/projectors

had a 4:3 aspect ratio. New style

rectangular monitors/projectors have a

16:10 or 16:9 aspect ratio

• PP 2010 defaults to 4:3. PP 2013 defaults

to 16:9

• To change aspect ratio, Choose: Design,

Slide size, Ensure Fit

Page 146: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Choosing A Theme

• Choose: Design.

• Hover over the various themes and choose one you like or click the down arrow to see more choices

• Choose: Variants to further refine your theme

• To apply a theme or variant to a small group of slides, select the slides, and right click the theme or variant, and Choose: Apply to selected slides

Page 147: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Creating a Bulleted List • As you add text, PP will create a new bullet after each

“Enter” • To demote a bullet, choose Home and click “Decrease list level”

• To promote a bullet, choose Home and click “Increase list level”

• Alternatively, use Alt + shift + right arrow, or Alt + shift + left arrow

• To create a new line without a new bullet, use shift + enter

Page 148: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Bulleted Lists and Font Size

• As you add bullets to your page, PP will

shrink the font size in an effort to squeeze

everything in. Try to avoid fonts < 20

points, and definitely avoid fonts < 16

points, except in an extreme pinch

• Customize fonts by highlighting text, right

clicking, and choosing: Font. Changes

available include size, type, color, etc.

Page 149: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Moving Title Box or Bulleted List

Box to a New Position on Page

• Move page title or bulleted list by clicking

inside of box to select it, and then

positioning mouse on border of box until

mouse becomes a 4 sided arrow. Click and

drag box to another position on page

• Position mouse so it is a 2 sided arrow, if

you want to expand or shrink the size of the

box

Page 150: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Clipart

• To add clipart, be sure that you are not inside a Title box, bulleted list box, etc. Must be in an empty part of page.

• From the ribbon, Choose: Insert, Online Pictures. Enter a word in the “Search for” box. Click on your desired picture

• Resize the picture as necessary by dragging the corners

• ClipArt can be enlarged. Photos can’t be enlarged without degradation

Page 151: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Art/Pictures from

Google

• To locate art or pictures that can be copied to PP,

go to the Google home page and Choose “Images”

• Type your search term

• Click on the item you want to copy

• Click “Visit page”

• Right Click on the image, and choose “Copy”

• Go back to your PP document. Right click on a blank

area of the document and choose “Paste”

Page 152: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Art from Google

• Some images may be copyrighted

• Be cognizant of image size

• 100 X 100 pixels will be size of postage stamp

• 500 X 500 pixels will roughly fill ¼ - 1/3 of page

• 1000 X 1000 pixels will roughly fill entire page

• Most photos (JPEGs) can’t be enlarged (without

degradation), but they can be reduced in size

Page 153: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Text Boxes

• To add a text box, from the ribbon, Choose: Insert, Text Box

• Drag with your mouse to create a rectangle

• Don’t worry if the rectangle is too small or too large

• Type your text

• See next page to enlarge or shrink your text

This is a text box

Page 154: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adjusting Text Boxes

• When your text box is complete, you can

adjust its size, shape or characteristics

• Adjust size by clicking on text box to select it.

Place mouse on edge of box until it becomes a 2

sided arrow. Click and drag with mouse

• Format text box by selecting it, and then choose:

Home. Then you can modify font, color, etc.

• Or:

• Right click in the middle of the words inside box

and Choose: Format Text Effects or Format shape

Page 155: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Arrows, Lines, Boxes,

Wordart

• You can also add lines, arrows, rectangles and word art, etc. From the ribbon, Choose: Insert, Shape or Word Art

• Choose the object you wish to add. Click and drag with mouse

• To adjust the shape, right click object. Choose: Format shape and make your selections

• To draw a straight line, hold shift key down while dragging mouse

Page 156: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Setting Shape Default

• Once you have a certain style graphic

designed, e.g. a text box with a blue line

around it, or a black arrow that is 4.5 points

wide, you may wish to make it the default

for your presentation

• Right click on the object. Choose: Set as

default

Page 157: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Eliminating Background Image

• You may wish to eliminate background image on

some slides, if image distracts attention

• From the ribbon, choose: Design and then

“format background.” Check the box “hide

background graphics” Click:

“Apply to all” at the bottom

Page 158: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Smart Art

• Smart Art is found on the Insert tab

• Smart Art is somewhat smarter than clip art,

but it is somewhat confining

• You can convert bulleted text to Smart Art

• Select all the text

• On the Home tab, choose:

Convert to Smart Art

Page 159: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Smart Art

• To add an additional object to Smart Art,

double click the Smart Art

• Choose: Add Shape

• Many Smart Art objects contain room for a

photo. Click the photo icon to insert a

photo

• To learn more see http://www.gcflearnfree.org/powerpoint2013/25.1

Page 160: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The Most Important Key in PP

• To undo your last action, from the ribbon

Choose: Home. Click the Undo icon

• Can undo multiple times

• Choose: Redo to undo your last undo

Page 161: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding Content Other Than

Bulleted Lists

• There are six types of content • Table

• Chart

• Smart Art Graphic

• Picture

• Online Pictures

• Insert Video

Page 162: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Adding/Deleting Slides

• From the ribbon, Choose: Home

• Clicking the words “New Slide” gives you

several layout options

• Clicking above the words on the icon gives you

the default layout which is a bulleted list

• To delete a slide, go to the powerpoint

outline on the extreme left side of the page,

right click the slide and choose: Delete slide

Page 163: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Viewing Your Presentation

• At the bottom of the screen choose from 4

views:

• Normal

• Slide Sorter

• Reading View (similar to Slide show but lets you open other

programs)

• Slide Show

Page 164: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Rearranging Order of Slides

• To move a slide to another position in your

presentation, Choose: Slide Sorter (See

previous slide for instructions)

• Click and drag slide to its new position

• To move two or more slides, hold down

Cntrl key to select slides you wish to move.

Click and drag slides to new position

Page 165: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

The Slide Master

• The Slide Master controls many of the defaults for your slideshow including: colors, fonts, etc.

• It is easier to make changes to the slide master one time, rather than change individual slides multiple times

• 13 minute video about the Slide Master here http://blogs.office.com/2013/02/25/webinar-what-you-need-to-know-about-powerpoint-slide-masters/

Page 166: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Slide Master

• To edit the slide master, from the ribbon, Choose: View, Slide Master

• The slide at the top is the Master. It is best to work with the Master. Slides below the Master control individual layouts

• If you’ve added multiple themes, you will see multiple Slide Masters

• If you wish to reuse your Slide Master, choose: File, Save As. Change the Type to Powerpoint template. Give your template a name, and choose: Save

• To use your template the next time, choose: File, New, Personal. Select the template you saved previously

• When done editing your slidemaster, choose: View, Slide Master, Close Master View

Page 167: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Changing Slide Master

• When creating a PP, it is best to change the

Slide Master prior to beginning work on

your PP

• If you start working on your PP, then edit

the Slide Master, then continue working on

the PP, only the “second half” of your slides

will inherit the changes you made to the

Slide Master

Page 168: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Enlarging/Shrinking View

• Can enlarge or shrink view of slide by

Choosing Zoom scroll bar at bottom of

screen.

• It’s particularly useful

to use zoom when in

slide sorter view

Page 169: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Changing the Transition Between

Slides • “Transitions” on the ribbon controls the

transitions between slides during slideshows

• From the ribbon, Choose: Transitions.

Select one of the transitions available

• You’ll see a sample of the transition

selected

• I recommend you then choose: Apply to all

Page 170: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Individualized Animation • To animate individual slides

• Create bulleted list

• Click inside the list

• From the ribbon, Choose: Animations,

• Hover over the options to see them in action,

and then click the one you like

• For additional control, choose: Animation pane,

add animation

Page 171: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Individual Animations

• You can animate additional objects such as pictures, shapes, etc.

• Select each item one at a time, and choose the type of animation you wish

• You can reorder the animation sequence by selecting one of the objects, and clicking “move earlier” or “move later” in the Reorder Animation section

• When done, click “play” to see the entire animation

• For more about animation see http://www.indezine.com/products/powerpoint/learn/animationsandtransitions/animating-text-ppt2010.html

Page 172: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Animate Entire Presentation

• To animate an entire presentation, use the

slide master and animate that

• I don’t recommend animating an entire

presentation

Page 173: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Less is More

• Some novice PP users believe they have to

use every feature PP provides, e.g. multiple

transition types, animation schemes,

multiple fonts, colors, word art, etc.

• I believe “Less is More”

• Just because a PP feature exists doesn’t

mean you have to use it

• Too many gadgets make the audience focus

on the gadget instead of the message

Page 174: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

PowerPoint Mistakes to Avoid

https://www.youtube.com/watch?v=MjcO2ExtHso

Page 175: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Showing Your PowerPoint

• Before you show your PP to an audience be sure you watch it yourself as a slideshow by clicking the icon in the bottom right

• Show your PP to an audience using one of two methods

• As a slideshow

• Advantage-You see on laptop screen precisely what audience sees and it is full screen

• As a slideshow in Presenter view

• Advantage-You see: current slide, next slide and Notes. Audience sees full slide only

Page 176: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Showing Your PowerPoint

• Presenter View is nearly bullet-proof in PP

2013

• If it doesn’t work see http://office.microsoft.com/en-

us/powerpoint-help/view-your-speaker-notes-as-you-deliver-your-

slide-show-HA102800100.aspx

Page 177: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Presenter View

• Presenter View only works when a

projector or second monitor is hooked up to

your computer

• Choose: Slideshow

• Check the box “Use presenter view”

• Choose: From beginning

Page 178: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Presenter View

Pen offers: laser, pen, highlighter (see next slide)

Page 179: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Presenter View

Page 180: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Presenter View

Additional features: See all slides (speaker only), Zoom, Black screen, Other options

Can go to the

Slide of your

choice using

this screen

Page 181: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Showing Your Slide Show

(non presenter view)

• Choose: View, Slideshow

• Hover in lower left corner, and the same

options that are in Presenter view are

available here

Page 182: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Printing Your Presentation

• From the ribbon, Choose: File, Print

• Click on Full page slides, and choose one of

the options available

• Choose: Print

Page 183: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

For Those Who Don’t Have

PowerPoint

• If you send your PowerPoint to someone who doesn’t have PowerPoint on their computer, they won’t be able to view your PP unless they download this viewer http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144-1076-4615-9951-294eeb832823&utm_source=feedburner&utm_medium=feed&utm_campaign=Feed%3A+MicrosoftDownloadCenter+%28Microsoft+Download+Center%29&utm_content=Google+Feedfetcher#tm

Page 184: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Learning More About PP

• There are scores of books about PowerPoint

available at bookstores

• Many questions can be answered by going

to the ribbon and clicking the question mark

in the upper right corner. From there you

can do a search for a specific word by

typing the word in the “Search” box

Page 185: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Learning More about PowerPoint • If you have a question, you can ask it at:

http://answers.microsoft.com/en-us/office/forum/powerpoint

• 10-50 training courses and videos, all with narration, varying in length from 10-60 minutes. For PowerPoint 2013 http://office.microsoft.com/en-us/powerpoint-help/training-courses-for-powerpoint-2013-HA104015465.aspx or http://office.microsoft.com/en-us/powerpoint-help/make-the-switch-to-powerpoint-2013-RZ102925029.aspx

Page 186: Powerpoint 2003 - University Of Marylandright of “Slide Design” Choose: Slide Layout • Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide

Have Fun with PowerPoint