POWERPOINT 2010

Lesson 5 Formatting a Presentation

04/22/2023 1Lesson 5 PowerPoint by Crystal Smith - Riverside High School (Durham, NC)

LEARNING OBJECTIVES

2

1 • Select an deselect objects2 • Add text to slides3 • Adjust text objects4 • Format text5 • Change text alignment and spacing

• Move a text object• Find and replace text and fonts• Correct text while typing• Check spelling• Use the Research Task Pane

Students will be able to do the

following on completion

of this lesson.

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Lesson 5 PowerPoint by Crystal Smith - Riverside High School (Durham, NC)

INTRODUCTIONWhen preparing to create an appropriate presentation, it is important to know the audience. It is necessary to maintain a professional presentation while incorporating formatting and objects to add interest.

It is also important to proof the presentation for errors in grammar and spelling.

04/22/20233Lesson 5 PowerPoint by Crystal Smith - Riverside High School (Durham, NC)

SELECTING AND DESELECTING OBJECTS

In PowerPoint, almost everything is an object that can be moved, resized,

sometimes rotated and transformed with color, shadow or shading. The content of the

presentation is the most important aspect and should be focused on during creation

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SELECTING AND DESELECTING OBJECTS

An object cannot be manipulated until it is selected.

To select various objects, simply click on them. When you see the sizing handles on the objects outer border, you will know that you have selected the object.

The circles that appear around the object are called resize handles. Click and drag the circles to resize the object.

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ADDING TEXT TO SLIDES Additional text objects can be added to a

slide at any time.

By using the Insert, Text Box command from the ribbon; you will be allowed to add a text label to a slide

You may also use manipulate a text box using the commands on the Drawing Tools

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ADJUSTING TEXT OBJECTS

Word wrapping and object sizing will allow the user to maintain a neat appearance on the slide

Resizing a text object will allow for larger items like clip art to be placed inside of the object

Right click on the object and select “Format Shape” to change the settings of the object

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FORMATTING TEXT The default font setting on any slide can

be changed by the user.

You may change such things as font type, color and effect

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CHANGING TEXT ALIGNMENT AND SPACING Text alignment and spacing within a

placeholder can be changed to enhance the appearance of the slide

Text inside of a placeholder can be aligned using the Paragraph group on the Home ribbon.

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MOVING A TEXT OBJECT Moving a text object might make slides

more a appealing To move an object, you must first select

the object. Then you drag the object to the desire location and drop it.

You may also “nudge” an object into a location. This requires use of the arrow keys to move the object slightly.

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FIND AND REPLACING TEXT AND FONTS

The Find and Replace option searches for a specific word or phrase throughout the presentation, then replaces all occurrences of the word or phrase without having to navigate each individual slide in the presentation.

Selecting the whole word option in the Find dialog box will allow PowerPoint to show only results that include the entire word.

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FIND AND REPLACING TEXT AND FONTS

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Open up the Find Dialog Box and type in the word or phrase that you wish to find.

PowerPoint will search for the word, and then highlight the first occurrence of the word

CORRECTING TEXT WHILE TYPING

The AutoCorrect option used in the PowerPoint will automatically correct common spelling errors.

The AutoFit option in PowerPoint will automatically resize text to fit in a placeholder.

To turn on AutoCorrect, select Spelling on the Review tab.

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The option button that appears on screen when text is entered into a placeholder. Can control both AutoCorrect and AutoFit

CHECKING SPELLING Spell Checking will correct only words that

appear in the standard dictionary Names are sometimes marked as

misspelled because they do not appear in the standard dictionary

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On the review tab, select “spelling” to check the spelling and grammar throughout the presentation

CHECKING SPELLING

Under the Options Button in Backstage View, you can add words to the dictionary.

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CHECKING SPELLING You can save time by using smart tags

When PowerPoint recognizes types of data, it marks the data with a smart tag indicator. To find out what actions you can take with a smart tag, move the insertion point over the underlined text until the Smart Tag Actions button appears. You can then click the button to see a list of actions you can take.

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USING THE RESEARCH TASK PANE

A very important part of creating a presentation is to make sure that the information in the presentation conveys the correct message

Use the Thesaurus to replace words in a presentation

Use smart tags to change the spelling of a word in the presentation

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NOW IT’S TIME TO CHECK YOUR UNDERSTANDING:

Complete Follow-up Lesson 5 Follow-up Quiz

Complete Lesson 5 Exercise 1 Complete Lesson 5 Project 1

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