powerpoint and presentation skills. using powerpoint safe-ly
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The most important aspect of ANY presentation is the key point you're trying to make. How to tell a compelling story using PowerPoint, and different approaches for using the tool depending on the purpose of you .PPT.TRANSCRIPT
Michon Williams
Schulich School of Business
August 2011
Using PowerPoint SAFE-ly
You will learn:• The most important aspect of ANY presentation• Creating a compelling story• Different PowerPoint approaches for different objectives
What is PowerPoint?
• What does it do?
Presents data graphically
Illustrates an idea or concept
Provides visual aid for presentations
(and sometimes reports)
August 2011 PowerPoint and Presentation Skills 2
What is PowerPoint?
• What is it for?
– Classroom / Training– Results of a study – Making a recommendation– Selling a product– Selling an idea
– And more!!!
PowerPoint and Presentation Skills 3August 2011
What is PowerPoint???
• It’s about….
MAKING A POINT!!!!!
• So why do so many people get it wrong???
PowerPoint and Presentation Skills 4August 2011
How do you avoid this?
PowerPoint and Presentation Skills 5August 2011
Know You’re SAFE
Story
Audience
Format
Engagement
PowerPoint and Presentation Skills 6August 2011
Story: The main message
• What does your PowerPoint need to do?
• Examples…– Classroom / Training– Summarizing the results of a study – Summarizing a recommendation– Selling a product– Selling an idea
PowerPoint and Presentation Skills 7August 2011
Story types
• What does your PowerPoint need to do?
• Examples…– Classroom / Training– Summarizing the results of a study – Summarizing a recommendation– Selling a product– Selling an idea
PowerPoint and Presentation Skills 8
• Stories– Major learning objective– Study conclusion– Recommendation– How it meets MY needs– What do you need from
me?
August 2011
Story example: High-school Essays
• Introduction– Summary– Thesis– Paragraph 1
• Point• Proof• Comment
– Paragraph 2• Point• Proof• Comment
– Paragraph 3• Point• Proof• Comment
• Conclusion– Thesis– Summary
PowerPoint and Presentation Skills 9
EVERYTHINGis about the thesis
August 2011
Story example: Business recommendation
• Recommendation: Sell the business
• Reasons:1. Competition2. Market consolidation3. Market position4. Interested buyers
• Preparing for sale:1. Finance: getting your books in order2. Human Resources: Dealing with staffing during transition
• Summary
August 2011 PowerPoint and Presentation Skills 10
EVERYTHINGis about the “reco”
Story steps…
1. Tell them what you’re going to tell them
2. Tell them…
3. Tell them what you told them
PowerPoint and Presentation Skills 11August 2011
Story: What makes a good one?
• Theme / Message – Tell me in one sentence
• Relate-ability– Audience knows how it relates to them / what’s being asked of them
• Credibility– Storyteller is perceived as credible
• Illustration– Ideas are represented with words, pictures and diagrams
PowerPoint and Presentation Skills 12August 2011
Audience: Know them!
• Who are you presenting to?
– Acknowledge them
– Understand their interests
– Speak with them….NOT at them
PowerPoint and Presentation Skills 13August 2011
Audience: Know them!
• What do you want them to know??
– We are recommending for you…
– You will learn from this course…
– These are insights you may find interesting..
– We think you’ll care because…
PowerPoint and Presentation Skills 14August 2011
Format: To Present or To Read?
• Two types of PowerPoints
– To be presented
– To be distributed and read by audience
….Two types of approaches
….Sometimes you need to compromise with a little of both (like this
presentation)
PowerPoint and Presentation Skills 15August 2011
Formatting presentation slides
1. One major idea per slide
2. Minimize text and bullets• 5 words per bullet, 5 bullets per page
3. Illustrate with slides (explain through speaking)• Use Images and charts
PowerPoint and Presentation Skills 16August 2011
Formatting presentation slides
Good SLIDES are…
• Short and clear
Good SLIDES are NOT…
• Detailed or complex
PowerPoint and Presentation Skills 17August 2011
Formatting presentation slides
Good SLIDES…
• Summarize key points
Good SLIDES are NOT…
• All of the information
PowerPoint and Presentation Skills 18August 2011
Formatting presentation slides
Good SLIDES…
• Complement what you say
Good SLIDES are NOT…
• Detailed speaking notes
PowerPoint and Presentation Skills 19August 2011
Formatting presentation slides
Good SLIDES are…
• Highlights of a story
Good SLIDES are NOT…
• A document or report
PowerPoint and Presentation Skills 20August 2011
Formatting if detail is needed
1. Use multiple slides
2. Appendices– Move detailed graphs and data to your appendices– Present them if needed during Q&A
3. Keep two versions of your presentation– One to SPEAK TO– One to distribute (which can be read)
PowerPoint and Presentation Skills 21August 2011
Engage the Audience
– Ask about the audience’s experience• How many of you have…• Have you ever…• Who here knows about…
– Leave a few questions unanswered
– Ask if there are questions
– Ask for feedback…and integrate input into your next presentation!
PowerPoint and Presentation Skills 22August 2011
Summary: SAFE
Story: • What does your PowerPoint need to do?• What is your main message?
Audience: • Who are you presenting to?• What do they know?• What do they need to know?
Format:• How will your PowerPoint be used?
Engagement:• Engage the Audience• Ask for questions!!• Get feedback on what’s worked
PowerPoint and Presentation Skills 23August 2011