powerpoint best practices michael nieckoski kathy burris technology learning services summer 2008
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PowerPointPowerPointBest PracticesBest Practices
Michael NieckoskiKathy Burris
Technology Learning ServicesSummer 2008
Agenda
Using PowerPoint
Best Practices
On the Road
Using the Master Document
View menu > Master.
Changes Made will affect ALL slides.
Gives a consistent look & feel to your
presentation; helps prevent unintentional &
distracting differences in format & style.
Toolbars
View menu > Toolbars– A quick run through the icons on the bars
Views
Slide View
Outline View
Slide Sorter View
Notes Page View
Slide Show View
Standard Presentation FeaturesBuilds - when the text on a page is sequentially added to build the full page.
Like this
And This
One More to make my final point.
Click View menu > Slide Sorter > Transition tool to choose a build.
Page Transitions -- Like this
To this screen
Click again
To this screen
To set page transitions, click View menu > Slide Sorter > Transition tool.
Be careful not to get too cutesy with any of these options.
Important stuffA Help menu that actually helps!
Using ESC key or ALT + Tab keys to toggle
screens
Using Page Up / Page Down keys to move aroundChoosing new templates for existing presentations: remember to save original & check carefully for changes in formatting.
Hiding slides to customize a presentation
– Slide Show menu > Hide slide
Design TipsPPT is great for conveying concepts, main points, & questions for discussion. People are there to listen to you, not read your slides, so avoid slides chock-full of text.
Use Templates for a professional, tied-together look.
Screen design - value the “white space” and don’t...
Use no more than 2-3 fonts on a page.
Suggested font sizes: 44pt for headings, 28-32pt
for body text
Design Tips - 2Use color sparingly (for emphasis).
Create sufficient contrast between text and background. (see http://wellstyled.com/tools/colorscheme2/index-en.html)
Use dark text on clear background for
transparencies.
Spell check!
Text & images
Hyperlinks (Be sure you’ll have an Internet connection available!)
Links to other presentations or
documents
and...
What Elements Might Enhance My Presentation?
You can import images...
Scanned photos, Internet photos, digital camera photos.
Be sure the files are in .jpg or .gif format!
You can use PowerPoint’s own Clipart files...
Don’t overdo it!
You can import Charts and Graphs from MS Excel...
0
10
20
30
40
50
1 2 3 4 5 6
Series1
1
2
3
4
5
…and Tables from MS Word
Manufacturing Statistics Widgets, Inc. Jan Feb March East 100 97 78 West 88 87 93 Central 20 77 84
Organizational ChartsUsing the Org Chart Toolbar
BIG BOSS
Little Boss 1 Little Boss 2 Little Boss 3
Yes Man Yes Woman Yes Person Yes Man Yes Woman
Lackey
Lackey
Lackey
Lackey
Lackey Lackey
Lackey
Lackey
Lackey
ME
Making your Presentation Dynamic
You can embed video from sources such as YouTube. (visit our workshop on June 19)Use PPT interactively in the classroom: make notes & update slides as your class proceeds. Post the new file to your Moodle site or shared folder. Use PPT to easily create charts or graphics that you can import into other MS Office documents.
Making your Presentation Dynamic
Embed video from sources such as YouTube. (workshop, June 19)
Use PPT interactively in the classroom:
– make notes & update slides as your class proceeds. Create new handouts.
– Post the new file to your Moodle site or shared folder.
Much Like in Real Estate...
Where the 3 most important things are:
Location, Location, Location…
In PowerPoint presentations,
The 3 most important things are:
Content
Content
Content!
Appropriate use of technologyTechnology applied in this way is powerful
- use it, but...
Don’t let the technologies you use get in
the way of your message!
Don’t over-use any special effects
KISS
Be Professional SOAPSOAP
Appropriate use of technologyTechnology applied in this way is powerful.
Don’t let it dilute your message: special effects should enhance, not distract from, the content.
KISS: Less is more memorable than More.
Be professional: keep your cool when technology fails (hint: backup plan).
SOAPSOAP
Best Practices
General Best Practices
Don’t read the screen
Print out notes pages for yourself
Move your cursor out of the way!
Number the slides for referral
Put your contact information on your last
slide
Make your cursor LARGE
This is done in your Windows system
settings – the Control Panel
– Click Start button > Control Panel>
Mouse > Pointers tab
– Choose scheme: Windows Extra Large
Best Practices - 2
Consider the 10/20/30 rule:– 10 slides maximum
– 20 minutes in length, with ample time for questions
– 30pt+ font size only
Consider no more than 1 main point per slide
Consider no more than 1 layer of bullets per slide
Best Practices - 3
Use periods for full sentences only.
Make each word and sentence serve a
purpose.
Imagine that your handouts will stand on it’s own as a record of what you most want to convey: creat a clear, concise, & complete (“the 3 “C’s”) series of slides.
Printing HandoutsHandouts view provides space for viewers’ notes.
Choose from 1- 9 slides per page
Notes View for yourself (1 slide per page)
Taking PPT “On the Road”Preparation is 90% of a presenter’s job.
If possible, test your Slide Show beforehand in the venue where you will give your presentation.
Have a “Plan B” (and C, D,…)
Take multiple versions of your presentation:
– Laptop– Flashdrive– CD ROM
Have a “retrievable” copy online.
Low Tech options– Handouts (always have at least one!)– Make transparencies
Taking PPT “On the Road” - 2
Questions? Please contact us…
[email protected] ext.6339
