PowerPoint: Charts and Graphs

HSC IT Center Training

Randy Graff

273-5051

Charts and Graphs

Tables Charts Diagrams

Is the grade in this class a predictor of college success as indicated by final GPA?

Is the grade in this class a predictor of college success as indicated by final GPA?

Tables

Inserting Adding Data Modifying and Formatting Copying and Pasting

Tables: Inserting

Click Title and Content layout

Tables: Inserting

Click Insert Table

Insert the desired number of columns

and rows

Slide with new table

Tables: Adding Data

Informant Year Class Grade GPA

00001 2007 A 4.0

00002 2009 C 2.0

00003 2006 C 4.0

00004 2006 B 3.0

00005 2007 A 4.0

4.0A200700005

3.0B200600004

4.0C200600003

2.0C200900002

4.0A200700001

GPAClass GradeYearInformant

4.0A200700005

3.0B200600004

4.0C200600003

2.0C200900002

4.0A200700001

GPAClass GradeYearInformant

Tables: Modifying and Formatting

Type in data Resizing Justification and cell alignment Colors

Tables: Resizing

Column width or row height

Entire table (less font size)

Font size

Tables: Justification and Cell Alignment

Vertical text alignment

Horizontal text alignment (justification)

Tables: Color

Fill Color Text Color

Tables: Copying and Pasting

Paste Paste Special: Word Object Paste Special: Image Paste Special: Text Paste Special: Link

Tables: Copying and Pasting

Informant Year Class Grade GPA

00001 2007 A 4.0

00002 2009 C 2.0

00003 2009 C 4.0

00004 2006 B 3.0

00005 2007 A 4.0

Tables: Paste Special - Word

Informant Year Class Grade GPA 00001 2007 A 4.0 00002 2009 C 2.0 00003 2009 C 4.0 00004 2006 B 3.0 00005 2007 A 4.0

A copy

Tables: Paste Special - Image

Informant Year Class Grade GPA 00001 2007 A 4.0 00002 2009 C 2.0 00003 2009 C 4.0 00004 2006 B 3.0 00005 2007 A 4.0

Tables: Paste Special - Text

Informant Year Class GradeGPA

00001 2007 A 4.0

00002 2009 C 2.0

00003 2009 C 4.0

00004 2006 B 3.0

00005 2007 A 4.0

Tables: Paste Special - Link

Informant Year Class Grade GPA 00001 2007 A 4.0 00002 2009 C 2.0 00003 2009 C 4.0 00004 2006 B 3.0 00005 2007 A 4.0

Linked to

Charts

Inserting Modifying Data Formatting Copying and Pasting

(similar to tables)

Charts: Inserting

Click Title and Content layout

Click Insert Chart

Charts: Inserting

Charts: Inserting

Menu

Standard ToolbarChart Type

Charts: Modifying Data

Original

New

View

Charts: Formatting

Legend

Axis

Axis

DataPoint

Walls

Chart

Plot

Diagrams

Organizational Cycle Radial Pyramid Venn Target

Organizational Charts

Inserting Adding Data Modifying and Formatting

Background information of UF: Academic Reporting Structure

Background information of UF: Academic Reporting Structure

Charts: Inserting

Click Title and Content layout

Organizational Chart: Inserting

Click Diagram or Organizational chart

Organizational Chart: Add Data

PresidentMachen

Senior Vice PresidentBarrett (HSC)

Senior Vice PresidentCheek (IFAS)

Senior Vice PresidentAnd Provost

Fouke

Modifying and Formatting

PresidentMachen

Senior Vice PresidentBarrett (HSC)

Senior Vice PresidentCheek (IFAS)

Senior Vice PresidentAnd Provost

Fouke

•Type in data•Add shapes•Layout•Selecting•Fit text•Autoformat

Modifying and Formatting

PresidentMachen

Senior Vice PresidentBarrett (HSC)

Senior Vice PresidentCheek (IFAS)

Senior Vice PresidentAnd Provost

Fouke

PresidentMachen

Senior Vice PresidentBarrett (HSC)

Senior Vice PresidentCheek (IFAS)

Senior Vice PresidentAnd Provost

Fouke

Cycle Diagram

Inserting Adding Data Modifying and Formatting

Use:

To show a process with a continual cycle

Cycle Diagram: Inserting

Click Diagram or Organizational chart

Cycle Diagram: Adding Data

Get a good grade

Take this classGraduate with a good GPA

Cycle Diagram: Modifying and Formatting

Study hard

Take this class

Continue to study hard

Get a good grade

Get a good GPA

Get a good grade

Take this classGraduate with a good GPA

•Insert shape•Reverse•Layout•Autoformat•Change to

Other Diagrams: Radial

Use:

To show relationships of a core element

HealthHealthHealthHealth

HappinessHappinessHappinessHappiness Job opportunitiesJob opportunitiesJob opportunitiesJob opportunities

GPAGPAGPAGPA

WealthWealthWealthWealth

Class GradeClass GradeClass GradeClass Grade

Other Diagrams: Pyramid

Use:

To show foundation based relationships

AdvancementAdvancementAdvancementAdvancement

Educational NeedsEducational NeedsEducational NeedsEducational Needs

Emotional NeedsEmotional NeedsEmotional NeedsEmotional Needs

Physical NeedsPhysical NeedsPhysical NeedsPhysical Needs

Other Diagrams: Venn

Use:

To show areas of overlap between elements

PhysicalPhysicalHealthHealth

MentalMentalHealthHealth

AppetiteAppetite

SleepSleepHealthHealth

Other Diagrams: Target

Use:

To show steps towards a goal

Attend ClassAttend Class

Take NotesTake Notes

Study NotesStudy Notes

Class SuccessClass Success

Charts and Graphs

Tables Inserting Formatting Copying and pasting

Charts Inserting Formatting

Diagrams Organizational Cycle Radius Pyramid Venn Target

Questions?

What’s Next?Basics, August 1, 9am – 11am

Images, August 30, 9am – 11am

Thank you for attending

Please complete the evaluation

on the desktop of your computer

Thank you for attending

Please complete the evaluation

on the desktop of your computer

Evaluation