powerpoint dos & donts

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Post on 17-May-2015




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Powerpoint Dos & Donts.Yogesh Goelhttp://yogeshgoel.blogspot.comhttp://123net.blogspot.com


  • 1. PowerPoint Dos and Donts

2. Graphic Design Issues

  • Use Contrasting Colors
  • Use Readable Fonts
  • Limit Text Per Slide
  • Use Bright Background Colors
  • Use Simple Muted Background Images
  • Avoid Excessive Motion
  • Eschew Cutesy Sounds

3. Technical Issues

  • PowerPoint File Size
  • Dont work off of a floppy disk
  • Images compress outside of PowerPoint
  • Audio embedded or linked
  • Video always linked
  • Using PowerPoint on the Web

4. Pedagogy Issues

  • Giving out your PowerPoints: yes or no?
  • Not just a lecture tool--can be used as a prompt with group discussions
  • Can be used to keep record of group brainstorming
  • Dont overpace your presentations

5. Graphic Design Issues 6. Use Contrasting Colors Good Good Bad Good Bad ! Good Bad Good Bad Good 7. Use Readable Fonts

  • San Serif fonts are most legible on screen
  • Serif fonts can be used but are harder to read especially from the back of the room
  • Not all computers have the same fonts

8. Limit Text Per Slide

  • Large font size increases legibility and forces the issue of limiting text per slide

9. Use Bright Background Colors

  • To sleep perchance to dream
  • Dark background colors with the lights off makes it hard to take notes and easy to sleep
  • Light background colors make it easier to take notes and harder to sleep
  • Think about trying to find your seat at the moviesin a night scene or day scene

10. Use Simple Muted Background Images 11. Avoid Excessive Motion

  • When your slides have too much motion
  • The point your are trying to make
  • Can get lost
  • In all of the commotion

12. Eschew Cutesy Sounds

  • I cant even bring myself to make an annoying sound to go here.
  • Nuf said

13. Technical Issues 14. PowerPoint File Size

  • PowerPoints can be very small if there are no images, or sounds or video
  • PowerPoints can be huge if you insert uncompressed images
  • PowerPoints can be small if you insert compressed images
  • Local computer use file size is not an issue as long as you can transport the file
  • Web access file size is a huge issue 1mb = 5 minutes download on a modem

15. Dont work off of a floppy disk

  • Microsoft Office files automatically make a backup as you workthis backup is the same size as your file
  • You need file size x 2 available on your working drive
  • Largest file possible reading and writing from floppy is 700kb when this is exceeded the crash is often unrecoverable
  • Floppy disks are prone to lose data independent of all else

16. Images compress outside of PowerPoint

  • PowerPoint does not compress images
  • Work in some other graphics package to compress your images before inserting them into PowerPoint
  • Microsoft has a tool for Windows XP calledImageResizerwhich will allow you to compress your images
  • TheGnu Image Manipulation Programwill let you compress and edit your images this is open source software and is available for free

17. Audio embedded or linked

  • Small audio clips will automatically be imbedded in PowerPoint
  • Large audio clips will be linked
  • Be sure to include linked clips when transferring a PowerPoint with externally linked files otherwise your presentation will lack that which will not exist on the computer to which the presentation has been transferred

18. Video always linked

  • PowerPoint can run video
  • PowerPoint links to video move the video with the PowerPoint
  • Make sure the computer to run the presentation has the codec to run the video
  • Test the PowerPoint before hand to avoid fix or be aware of problems

19. Using PowerPoint on the Web

  • Small PowerPoint files can be linked directly
  • Export to HTML doesnt do a good jobproprietary XML in frames which is not ADA compliant
  • UNCW official solutions
  • OpenOfficecan read and write PowerPoint files it creates clean HTML and is easy to use (open source)
  • PDF files are a viable alternative
    • Adobe Acrobat
    • PDF Creator(open source)
    • Open Office(open source)

20. Pedagogy Issues 21. Giving out your PowerPoints: yes or no?

  • Personal preference
  • Concerns over class attendance
  • Learning requires multiple passes at information
  • Dont undervalue your performance as a lecturer

22. Not just a lecture tool--can be used as a prompt with group discussions

  • Make a slide that poses a question and have the next slide answer the question
  • Can make slides that have multiple choice question and link to correct/incorrect answers with explanations

23. Can be used to keep record of group brainstorming

  • Remember the same program that presents was used to create
  • Seek input and record
  • Post to the web as a record of class conversation

24. Dont over pace your presentations

  • Once you have all of your information clear in your head and down on slides it is easy to tear through at a breakneck pace
  • Nervous presenters go too fast
  • Check your audience for comprehension
  • Let their note taking hands have a little rest
  • Include time for discussion

25. Contributors

  • Dr. Charles Ward
  • Dr. James Reeves
  • Dr. Russ Herman
  • Dr. Gabriel Lugo
  • Dr. Ron Vetter
  • Shane Baptista