powerpoint for the teachers of the visually impaired
TRANSCRIPT
2011-2012 FIMC-VI Webinar Series
PowerPoint for the Teachers of the Visually Impaired
1:00 Welcome and Instructions1:10 PowerPoint Basics1:45 Break 1:50 PowerPoint for Braille Students 2:10 PowerPoint for Large Print Students2:20 FIMC-VI update2:30 Adjourn
AGENDA – PowerPoint Session One
September 26, 2011
To provide teachers of the visually impaired ◦Timely information in a cost-effective
manner◦Overview of upcoming events◦Technology tools for managing:
Instructional materials access - PowerPoint Student management and data collection -
Excel
Objectives of Webinar Series
Participants are expected to produce a PowerPoint between session one and two and submit it.
Certificates of completion will be provided to participants that satisfactorily complete both sessions and all practice activities
Inservice points are at the discretion of the local district or agency
Key Points for Webinars
Session One◦ Introduce basic PowerPoint development
techniques with emphasis on accessibility features
◦ Participants will be able to create an appropriate PowerPoint
Session Two◦ Provide guidelines for working with classroom
teachers that use PowerPoint◦ Introduce the fun aspects of PowerPoint such as
sounds, narrations, music, etc.
Goals for PowerPoint Webinar
PowerPoint
What TVIs need to know
Accessibility Tips
• Use color scheme which provides contrast • Use sans-serif fonts (Arial, Tahoma,
Verdana) or APHont • Title every slide • Use Alt Tags for pictures and images
Screen Set-Up
• Left side – Slide preview– Use this to navigate between slides– The one we are working on is highlighted
• Bottom – Presenters notes• Middle – Working slide is what you will see
in the presentation or print• Top - menu bar
Getting Started
• Open PowerPoint to a blank slide. – Two text boxes – Title and Body– Click inside the Title text box and type a title– Click inside the Body text box and type
content• Default setting is a Bulleted List• Default font and size depends on the design
Menu Bar
• Home Tab– Slides Section
• New Slide• Layouts – different configurations for how the
slides look. Ones we will use are: – Title and content (this slide))– Title slide– Section slide– Comparison: two text boxes
– TO OPEN: Click on the down arrow next to the word Layout
This is a Title Slide - text box is centered on the page
Second text box is beneath with different font/color/size
Ok …next??
SECTION SLIDE – TEXT BOX IS LOWER AND ALL CAPS
Section Slide: smaller font size above, different font/color/size
Comparison of PowerPoint 2003 to PowerPoint 2007
PowerPoint 2007
• Tabs for Menu Bar:• Home Tab
– New Slide– Slide Layout– Fonts– Alignment
• Insert Tab– Pictures– New text box– Table
PowerPoint 2003• Menu Bar w/ drop downs• Toolbars instead of tabs• Insert
– New Slide– Pictures– New Text Box– Table
• Format– Fonts– Alignments– Slide Layouts– Slide Designs
Comparisons Continued
PowerPoint 2007• Design Tab
– Templates for backgrounds– Colors / Fonts/ Effects
• Animations• Slide Show – set-up
presentation• Review
– Spell Check
• View – Masters– Slide Show
PowerPoint 2003
• Tools– Spelling
• View– Masters– Slide Show
• Slide Show – set up presentation
• Window
PowerPoint Tips
• You must be working inside a textbox for the menu bar to be active. In presentation mode, you can’t make changes
• Resize text boxes by running your mouse over the small circles or squares on the dotted lines. When you see the arrows, click and drag.
• To keep the text box proportional use the corners to stretch or shrink.
PowerPoint Tips
• You can tilt the text box by using the green dot at the top of the box. Click on the lines of the box, run your mouse over, when you see the arrows, click and drag to the position you want.
• If you need to delete a text box, right click and then cut to delete. Never leave an empty text box in your presentation, it shows up on the screen or in print.
EDITING TEXTAfter Layouts, we move to ….
Editing Text
• In the Home Tab, FONT Section:– As in MS Word – highlight (click and drag) the
word or phrase, then click to change to BOLD, Italic, or underline
– You can use Keyboard Commands such as ctl B for bold, ctl I for Italics, ctl U for underline
– You can select colors – drop down arrow next to the A with the color under it. Select the color you want to use
Text Alignment
• Home Tab and Paragraph Section • Bullets• Numbers• Indents: Decrease Level and Increase Level• Alignment: Left Justify, Center, Right Justify
PowerPoint TIPS
• CTL z is the undo command. If you goof-up, use CTL Z to “erase” and take you back
• Fonts should always be at least 24 points• Slides should not have more than 5 bullets• Keep text to a minimum
MENU BAR - INSERT TAB FOR INSERTING PICTURES
Fun stuff!
Insert Tab: Pictures and Clip Art
• Click on Insert Tab in menu bar• Choices are
– Picture (downloaded and saved on your computer)
– Clip Art (from PowerPoint or Microsoft)– Shapes: arrows, lines, smiley faces, etc.– Smart Art: graphic diagrams– Charts: data representation
Clip Art and Pictures
Insert Tab: Pictures and Clip Art
• ALWAYS INSERT – do NOT cut and paste• Add a caption to your pictures
– Insert Text Box under the picture and type in a brief description. Added text boxes do not export to Ms Word.
Image of a braille book
Insert Tab: Pictures and Clip Art
• To resize or move a picture: – Click on the picture. You will see a box with
edit points (small circles). Click and drag the corners
Insert Tab: Pictures and Clip Art• To tilt a picture:
– Click on the picture. Find the small green circle usually at the top of the picture.
– Click on the green dot and arrange the picture (or text box) as you want.
Alt Tags for Pictures for Screen Readers
1. Click on the picture or image
2. Right click to bring up the “Context Menu”
3. Select Size and Position from the Context Menu
4. Choose the “Alt Text” tab
5. Type in your description of the image or picture
PowerPoint Tips
• To rearrange slides, click and drag from the side menu bar.
• Keep your titles consistent• Check for capitalization consistency in
bullet points • Export to word to check for spelling,
spacing, and consistency
Design Tab - ThemesDramatically different than 2003 versionChoices for themes, colors, and fonts
As you put your cursor on the icon for the different themes, you get a preview
To see more choices, use the drop down arrow next to the themes
You can change ALL slides or just SELECTED slides Right click on the choice to apply to all slides or
selected slides
EXPORTING FOR BRAILLE IN POWERPOINT 2007
1. Open “OFFICE Button”
2. Select Publish
3. Select Create Handouts in MS Word
4. Select Outline Only
Export to Braille Step 1
Export to Braille Step 2
Export to Braille Step 3
1. Open the word file2. CTL - A to select all3. Change the font size to a 12 (to
make it easier to manage)4. Remove the Bullets (Home tab,
down arrow next to bullets, select None)
5. Left Justify
Exported File Ready for Braille
6. Label each slide as Slide 1, Slide 2, etc.
7. Include descriptions of pertinent pictures
8. Open in Duxbury, translate, emboss.
Exported File Ready for Braille
When presenting to students with visual impairments, add sound cues when advancing to next slide
Insert tab – Sound – Sound from clip organizer – Chimes
Start automatically when clicked
PowerPoint TIPS
Large PrintMoving on ….
Print Settings1. Office Button / Print / Print (CTL P)
2. Print What? Handouts
3. Slides Per Page – One or Two
4. Color or Grayscale?
5. Print Slide Numbers or Current Slide
Print Settings for Large Print #1
Print Settings for Large Print #2
Print Settings for Large Print #3
Print Settings for Large Print #4
Ready to Show???
• Menu Bar – Slide Show– From Beginning or From Current Slide– Go through the presentation prior to showing.
Slides appear differently when in presentation mode
– ESC to return to edit mode
For next time◦ Create a PowerPoint and email to me
At least 10 slides Two layouts (title, section, body) One background Three pictures or clip art
◦ Prepare the PowerPoint for braille and email a copy of the word file
Your Turn
Review homework projects Discuss ways to assist classroom teachers
to create accessible Power Points Fun stuff – animations, sounds, music, etc.
Next Time
Resources
• Keyboard Shortcuts for Powerpoint: http://office.microsoft.com/en-us/support/keyboard-shortcuts-for-powerpoint-2007-HP010154710.aspx
• Accessibility and Usability Guide for Penn State: http://accessibility.psu.edu/microsoftoffice#ppt
Resources
• 188 Useful Keyboard Shortcuts -: http://www.shortcutworld.com/en/win/PowerPoint_2007.html#link_0
• Access Project at Colorado State Univ. http://accessproject.colostate.edu/udl/modules/powerpoint/tut_alt_text.cfm?display=pg_3 (good alt tag demo)
QUESTIONS??
FIMC-VI
Statewide resource center for the K-12 students who are visually impaired and enrolled in public or private educational program
Operates under the Department of Education Bureau of Exceptional Education and Student Services (BEESS) on an annual grant
Hillsborough County School District is the fiscal agent of the Center
FIMC-VI Information
Procurement or productions and distribution of accessible instructional materials
Professional Learning◦ Working with the Experts◦ Quality Programs for Students with Visual
Impairments (QPVI)◦ QPVI- Building Local Capacity
Braille FCAT development Volunteer services for braille and audio Professional Loan Library NIMAS Florida Braille Challenge
FIMC-VI 2011-12 Services
Braille books shipped complete*
Ordered in April 2011 – 96% Ordered in May 2011 – 87% Ordered in June 2011 – 75% Ordered in AUGUST – 49%
FIMC-VI Braille “Timely Delivery” as of August 31, 2011
* New transcriptions are shipped in volumes (i.e. partial shipments) as they are completed. These numbers represent the complete books that have been shipped and does not include partial shipments
Large print books shipped complete Ordered in April, May or June – 100% Ordered in July – 95% Ordered in August – 72%
FIMC-VI Large Print “Timely Delivery” Update (as of August 31, 2011)
Professional LearningEnhancing competencies of teachers,
administrators, and families of students with visual impairments
Florida Braille Challenge
Affiliated with the National Braille Challenge sponsored by
Braille Institute of America
September 26: Webinar - Power Point for the TVI (part 1 of 2)
October 24: Power Point for the TVI (part 2)
October 31 – November 1: QPVI Facilitator Training in Tampa
November 2 - 3: QPVI - Building Local Capacity in Lake Placid (Session 1 of 3)
November 4: QPVI - Building Local Capacity in Sanford
FIMC-VI 2011- 12 Workshops and Webinars
November 17: Ushers Screening Training at FIMC-VI
November 28: Excel for the TVI Webinar (part 1)
December 1 – 2: Working with the Experts - Math Strategies (“But I’m not the math teacher. Oh, but you are the ECC – Nemeth code, abacus, math concepts, manipulatives, assistive technology and math access – teacher. ) in Daytona Beach.
December 7 -10: Getting In Touch With Literacy Conference in Louisville, Kentucky
FIMC-VI 2011-12 Workshops and Webinars
January 10: QPVI Building Local Capacity in Miami January 11-12: QPVI Building Local Capacity
(session 2 of 3) Lake Placid January 13: QPVI Building Local Capacity in Sanford January 20: Braille Challenge - Tallahassee January 30: New Teacher Orientation Webinar
(part 2) February 2: Braille Challenge - Orlando February 20: Excel for TVIs (part 2) Webinar February 24: Braille Challenge - Ft. Lauderdale March 2: Braille Challenge - Tampa
FIMC-VI 2011-12 Workshops and Webinars
April 3 - 4: Working with the Experts – Intensive Reading Strategies (“But I’m not the reading teacher. Oh, but you are the ECC – braille, assistive technology, concepts, and access to reading – teacher.’) in Tampa
April 5: New Teacher Orientation and Vision Contact Meeting at FIMC-VI - Tampa
April 10-11: QPVI Building Local Capacity (part 3) Lake Placid
May 3-5: FAER and AFB Leadership Institute in St. Pete
May 11: New Teacher Orientation Webinar (part 3)
FIMC-VI 2011-12 Workshops and Webinars
Suzanne Dalton – Supervisor Kay Ratzlaff – Coordinator Donna Ross – District Resource Teacher Cynthia Cookson – Secretary and NIMAS Florida Kathee Cagle – Order Processing and APH Census Cathy Babbitt – Clerk Diana Moyer- Large Print Production Vernon Underwood – Braille Production Siew Ng – Braillist Denise Battle – Shipping Curtis Nelson - Receiving
FIMC-VI Full-Time Staff
Follow-up and Next SessionYou will be emailed evaluation questions,
please reply (we need this information for our grant.)
Next session is October 24 at 2:00 p.m.Suggestions for other topics or Webinars?Email: [email protected] This PowerPoint will be posted at
www.fimcvi.org