powerpoint templates page 1 powerpoint templates work s.m.a.r.t. not h.a.r.d. (tips to paint a less...
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Powerpoint TemplatesPage 1
Powerpoint Templates
Work S.M.A.R.T.
Not H.A.R.D. (Tips to Paint a Less Stressful Picture of Your
Work Life)
SCAGPO Conference November 8, 2012
Georgette Council, CEOE
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Who Am I?I am your constant companion.
I am your greatest helper or heaviest burden.
I will push you onward or drag you down to failure.
I am completely at your command.
Half the things you do you might as well just turn over to me and I will be able to do them quickly and correctly.
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Who Am I?I am easily managed – you must
merely be firm with me.
Show me exactly how you want something done and after a few lessons I will do it automatically.
I am the servant of all great individuals and, alas, of all failures as well.
Those who are great, I have made great.
Those who are failures, I have made failures.
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Who Am I?
I am not a machine, though I work with all the precision of a machine plus the
intelligence of a human.
You may run me for a profit or run me for ruin – it makes no difference to me.
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Who Am I?
Take me, train me, be firm with me, and I will place the world at your feet.
Be easy with me and I will destroy you.
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Habit (Definition)
• an acquired behavior pattern regularly followed until it has become almost involuntary
• customary practice or use• a particular practice, custom, or usage • a dominant or regular disposition or
tendency; prevailing character or quality
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Habits – Good or Bad?
Good if…• They lead to solutions• They make you more productive• They are sustainable• They allow for “me time”• Make you accountable
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Habits – Good or Bad?
Bad if…• They lead to excuses• They make you less productive• They take a lot of effort or energy• They allow you no time to
decompress• Lay blame on others
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Watch Out for Time Thieves!
people who steal your time
email that steals your attention
conversations that steal your concentration
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Working HARDer not SMARTer:
H – Haphazard
A – Alternating Priorities
R – Random
D - Devalue
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Working SMARTer not HARDer:
S – Strategic & Specific
M – Mitigate Distractions
A – Agree & Ask/Achievable
R – Realistic/Rewarding
T – Time and Train
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“He/She has more time than I do”
The truth is….
“We all have the same 24 hours, the difference is in how
we use them.”- Georgette Council, CEOE
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Countdown ClockBy Dr. Jeff ErtzbergerBack to Clock Home
01 595857565554535251504948474645444342414039383736353433323130292827262524232221201918171615141312111009080706050403020100
Back to Clock HomeCountdown ClockBy Dr. Jeff Ertzberger
00 595857565554535251504948474645444342414039383736353433323130292827262524232221201918171615141312111009080706050403020100
Back to Clock HomeCountdown ClockBy Dr. Jeff Ertzberger
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Back to Clock HomeCountdown ClockBy Dr. Jeff Ertzberger
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Back to Clock HomeCountdown ClockBy Dr. Jeff Ertzberger
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Back to Clock HomeCountdown ClockBy Dr. Jeff Ertzberger
00 30292827262524232221201918171615141312111009080706050403020100
Back to Clock HomeCountdown ClockBy Dr. Jeff Ertzberger
00 45444342414039383736353433323130292827262524232221201918171615141312111009080706050403020100
Back to Clock HomeCountdown ClockBy Dr. Jeff Ertzberger
00 504948474645444342414039383736353433323130292827262524232221201918171615141312111009080706050403020100
Back to Clock HomeCountdown ClockBy Dr. Jeff Ertzberger
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. Crisis
. Pressing problems
. Deadline-driven projects, meetings, preparations
. Preparation
. Prevention
. Values clarification
. Planning
. Relationship building
. True re-creation
. Empowerment
. Interruptions, some phone calls
. Some mail, some reports
. Some meetings
. Many proximate,pressing matters
. Many popular activities
. Trivia, busywork
. Some phone calls
. Time wasters
. “Escape” activities
. Irrelevant mail
. Excessive TV
I II
III IV
Urgent Not Urgent
Import
ant
Not
Import
ant
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Why Work S.M.A.R.T.?
• Gains time• Motivates and initiates• Eliminates cramming• Keeps stress and anxiety away• Keeps your priorities in order• Makes you competitive
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Time Management Strategies
Plan Your Day
Prioritize Your Tasks
Make Lists
Create Schedules
Set Deadlines
Take A Break
Say NO
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Minor Time Wasters
• Interruptions we face during the day
• Being a slave on the telephone• Unexpected/Unwanted visitors• Needless reports/Junk mail• Meetings without agenda
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Major Time Wasters
• Procrastination• Afraid to Delegate• Not Wanting to Say "NO"• Low Self-Esteem• Problems With
Objectives/Priorities
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Action Plan
• Enter the RISK ZONE• Communicate & Clarify • Do not “REACT” to Urgency • Deal with One Paper only Once• Allocate time according to
Priorities (Quiet Hour, Session I,II,III,IV)
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Action Plan
• “TO DO LIST” (Top 3 Priorities today)
• Have a follow through• Learn to say two letter word -
"NO"• Delegate low priority items
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Thank You for Your Time and Attention!
Questions?