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PowerPoint Tutorial

About this tutorialThis tutorial will introduce you to the basics of PowerPoint while you create a fun and exciting interactive game for the classroom – Jeopardy. The skills learnt in this tutorial is easily transferable to other types of presentations or interactive games such as “Who wants to be a Millionnaire”. Try using the skills gained here in other new and creative ways.

Goals:At the end of this tutorial you should be able to:

Open PowerPoint Select slide types and layouts Engage in different views Insert new slides Add or change the background using colours, pictures or a design

template Change font style, size or colour on slides Create bulleted lists Modify slides Add, delete or rearrange slides in your presentation Add transitions to slides Animate objects on slides Insert graphics to enhance understanding of the topic; add variety; support

your claims; reinforce your ideas; give your presentation lasting impact. (clipart, pictures, graphs and charts)

Create a table Insert multimedia Create hyperlinks View printing options in PowerPoint

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Great Online resourcesThere are tons of PowerPoint tutorials on the web. Just search for PowerPoint Tutorial to select the tutorial that suits you. Here are just a few great websites you should look at.

1. http://www.pptmagic.com/articles/dynamicppt.htm Dynamic PowerPoint: Download hands-on companion tutorial! Shows how to create interactivity in games etc.

2. Simple tutorials for those with PowerPoint 2000 version http://www.actden.com/pp/ http://www.fgcu.edu/support/office2000/ppt/ or http://www.bcschools.net/staff/PowerPointHelp.htm#Intro http://www.baycongroup.com/powerpoint/

00_powerpoint_tutorial.htm

3. See also http://www.internet4classrooms.com/on-line_powerpoint.htm for tutorials, examples and lots more!

4. Excellent Multimedia training course from Microsoft (Power Point 2003 version i.e. like what we use in class) http://office.microsoft.com/en-ca/training/CR061832731033.aspx

5. More from Microsoft https://thesource.ofallevil.com/education/ppttutorial.mspx

http://office.microsoft.com/en-ca/FX010857971033.aspx

6. Another excellent PowerPoint tutorial from kidzonline. Has video. http://www.kidzonline.org/TechTraining/video.asp?UnitQry=PowerPoint

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Begin here to start creating your game1. Click Start at the bottom left hand corner of your screen.2. Navigate to Microsoft Office PowerPoint.3. Click Microsoft Office PowerPoint.

4. Or Click Start, then put the cursor over All Programs.5. Move cursor up to Microsoft office, then across and down to Microsoft

Office PowerPoint. 6. Click Microsoft Office PowerPoint

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7. After clicking Microsoft Office PowerPoint, a blank slide will appear.8. Click the small “X” on the Getting Started pane to the right to close it.

9. See notes below.  In the slide pane, type text directly

onto the slide, within the placeholder (dashed border). You can increase or decrease the size of the placeholder by clicking the placeholder to highlight it, then by grabbing hold of the corners or sides (the circles) with your cursor (cursor turns to a double headed arrow) and dragging the placeholder outward or inward.

  On the left is a thumbnail version of the slide you're working on. This area is the Slides tab, and you can click the slide thumbnails here to navigate among slides.

  In the notes pane, type notes that you'll use when presenting. You can drag the borders of the pane to make the notes area bigger.

10. To insert a new slide

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On the Slides tab in the left of the window, either← Click the slide thumbnail that you want the new slide to follow, and

then press Enter Or

Right-click the slide thumbnail that you want the new slide to follow,

and then click New Slide on the shortcut menu.

11. To insert or add a new slide you can also Click Insert on the menu bar, then Click New Slide.

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12. Now, you’ll want to add an appropriate background to your presentation or jeopardy game. To do this Click Format from the menu bar, then scroll down and click Background on the drop down shortcut menu.

The background box will appear. Click the small down arrow to select your background colour or fill effect.

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By clicking on More colours… you will have a choice of colours from which to choose.

By clicking on Fill effects you may select the gradient, texture, pattern or picture tab.Experiment with gradients (e.g. by clicking in the Two colours circle and shading style) or pictures.

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To use a picture as a background click the Picture tab, then click Select Picture…

This will take you to your My Pictures folder where you may have your picture stored. (Note: Your pictures can be stored in subfolders in this larger My pictures folder, or it may be simply stored in a folder located elsewhere on your computer e.g. your desktop). Navigate to where your picture is stored by double clicking on the appropriate folders / icons until you reach your selected photograph.

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Select your picture by clicking on it and then click Insert.

You will return to the Fill Effect box. Click OK

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Since for the jeopardy game you’ll only want this picture to appear on the title slide (first slide) click Apply.

If you were doing another presentation where you wanted the picture to appear on all slides you would have selected Apply to all.

Voila! You should have your selected picture as the background of your first slide.

Remember you can retrieve exciting pictures such as this one off the Internet. Check out Jeopardy sites or other sites for an appropriate picture.

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To search the Internet for a background picture do the following:

Open your browser (e.g. Internet Explorer)

Your home page should be a search engine such as Yahoo, MSN, Google etc. I used Google.

Type in your search words e.g. Jeopardy TV, then click the Search button.

Select the search result which you think will give you the picture you need. I clicked on the first result.

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http://www.sonypictures.com/tv/shows/jeopardy/indexflash.php

This jeopardy site came up. See URL address above. Click on the Multimedia tab to view pictures.

Select a picture Click on it to see the enlarged version. In this particular website, if you click on the link with the highest number (resolution) you will get a cleaner, clearer enlarged picture.

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On the enlarged picture, right click on your mouse and click on Save Picture As…Give it a name and save it in a folder

13. Customize your title slide by typing in the title of your jeopardy game.Use a text box to do this.Use a font style, size and colour to contrast with your background.

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13. Insert a new slide. Note: You can format your slide layout by clicking Format on the menu bar, then clicking slide layout (Or: right-click a slide thumbnail on the Slides tab, and then click Slide Layout on the shortcut menu.) Be sure that the slide thumbnail you want the layout for is selected; then click a layout thumbnail to apply it.

There are several slide layouts in PowerPoint. For this game, select the blank slide in the content layout pane to the right. Click the down arrow which appears and click Insert new slide.

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Your blank slide will appear. You should now have two slides…your title slide and your second slide.

14. Format the background of the second slide. See 12 above. Try using a gradient style with two different colours. Let the colours match with the colours in your title slide. I have chosen a dark grey and a navy blue. Click the shading style you like, then choose a variant. I have chosen a horizontal shading style with the variant from the top right hand corner. Click OK.

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Click Apply.

You should now have something like this.

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15.OR you can let the computer do the work and apply a design template instead of creating your own background with colours.

On the Format menu, click Slide Design. (Or: click the Slide Design button on the Formatting toolbar.)

If you want the design template to apply to all slides in the show, select one slide thumbnail, and then click the design template to apply it.

If you want the design template to apply to only some of the slides, select those slides (press and hold CTRL as you click the slide thumbnails to select them), then release CTRL and click the design template you want.

Whichever you choose will be fine. However a design template is faster and easier. Try inserting a new slide. The background comes up automatically. If you create a background using gradient colours, you may have to design the background for each slide you insert.

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16.Now create four (4 boxes) to the top. These will contain your game categories. Click Autoshapes on the Draw toolbar (to get the Draw toolbar, click View on the menu bar and then go to Toolbars. Follow the arrow across, then go down to Drawing. Click.). Ensure shortcut menu is fully expanded. Click on Action Button: Custom for a blank action button. Your cursor should turn to a cross. Move this cross to the point on the slide where you want your button positioned.

Drag it to the size you want. Close Action Setting dialog box when it appears. Now change the colour of the box if you wish to match your colour scheme (To do this, go to the Fill Colour paint bucket on the Draw tool bar and select the colour you want. Ensure that the button you want to colour is selected when you do this. Copy this button and paste it three times to get four buttons as shown. Experiment with fill effects for the buttons by clicking the down arrow next to Fill Colour paint bucket, then Fill Effects, then Gradient. Select the shading style and gradient you want. Make sure the button you wish to change is selected when you do this.

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To place text on each button, go to the first button, right click then go to Edit Text. This will enable you to type on the buttons. Select a font colour to your liking and Bold it. Type in your 4 categories.

17.Repeat this procedure for the money boxes for each category. (This method is much faster and easier that the method we used in class where we created boxes using the rectangle draw tool, then inserted text boxes, then grouped these together). Colour code each category. Don’t forget to change the money value on the money boxes (from $100 to $500 for each category)

18.Another alternative is to create a table and just type in the money category in each cell.

To create a table, go to Insert, table (4 columns, 5 rows). Click OK. Your simple table should appear on the slide. To jazz it up a bit, click on the table border to select it (Your cursor should change to a cross). Right click and then go to Borders and Fill. Click. The Format Table dialog box should appear. Play around with Borders (style, colour, width) as well as Fill Effects. When satisfied, type in your money values.

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19. Insert a new slide (make this a blank slide. See 13 above) to create your question and answer to correspond with your $100 box in the first category. Select the Text box on the Drawing tool bar and position it to the top of your slide. Type in your question, selecting the font style, size and colour that you want. Centre the question in the text box as well.

I used Font style Verdana, Bold - size 28pt. Since the text box may have no fill colour or line colour, format text box to get a fill colour and border. Click on the question you typed to see text box. Click on the textbox border to select it, (dashed border changes to dots) right click, then click on Format Text Box.

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In Colour and Lines tab choose a Fill Colour and Line Colour. Play around with line style and Fill Effects as well.

Repeat this for the answer.

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20. Now, let’s animate the “Question” text box (Who was Hamlet? – which, by the way, is the response the student must give in the jeopardy game).Go to Slide Show in the menu bar, then Custom Animation. The Custom Animation pane will appear on your right. Click the down arrow beside the Add Effect option. Point to Entrance and select one of the many options. I chose Blinds. You will see a preview of the animation when you select an option, so play around with these, until you find the one you like.

21.Now let’s add another Action Button: Home. See 16 above to create action button. After you have the size you want, change colour accordingly.

22. We must now hyperlink this home button to the previous slide i.e. the slide with the selections. Click on the Home button, Right click the click Edit Hyperlink.

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In the Hyperlink box, click the down arrow then go down to Slide…

Select Slide 2, then click OK. In the Action Settings box Click OK as well.

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Go back to slide 2 and let’s create a hyperlink from the $100 button to slide 3. Click on the button, right click, then click Hyperlink.

Click Place in the Document on the left then click on the slide you want to link to (in this case slide 3). The slide will appear in the Slide Preview window. Click OK when finished.

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View your presentation in slide view to see if everything works so far. Click slide 1, then the Slide Show short cut icon on the bottom left hand corner Or go to Slide Show in the menu bar, then View Show.

Now let’s add sound to slide 1. Search the web for a jeopardy music file. I got one from http://www.geocities.com/CollegePark/Union/9293/midi/midi.htmTo save the music, put cursor over link so that it turns to a pointing finger (do not open the link), right click on the link and click Save Target As… Browse to the folder on your computer where you want your audio clip to be saved. Give it a file name. Click save.

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To insert the sound on the first slide, go to Insert, Movies and Sounds, then Sound from file…

Navigate to your folder where your file is stored, then click on the file. Click OK.

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Read the what’s in the box and click accordingly. I clicked Automatically.View slide show to see if it works.

Before you proceed, insert a new slide between slide 2 and slide 3. When inserted drag it and place it below slide 1. Check your hyperlinks in slide view. They still work! This new slide would be used to type the following:

Instructional focus of the game (what does the game teach or test and what prerequisite knowledge is required?)

Game goals (what is the target of each player) Rules (procedures, activities of different players, possible penalties /

constraints that may be imposed e.g. if the player answers incorrectly, what happens?)

Players (the no. of players who can play the game) Instructions for playing the game (how to start the game, how to

play, when does the game come to an end)

Since this important slide(s) will be inserted it will be a good idea to include another action button on each slide (perhaps marked “Help”) that can link the player back to it at any point in the game.

This slide is important so that students can play the game on their own, even when there is no teacher.

Now, for quick work, copy and paste slide 3 (the question and answer slide) 19 times. This will serve as a template for all your other questions. All you have to do now is to type in new questions and answers to match your categories, then

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hyperlink each money box with the corresponding Q&A slide. The Home button on each slide should always hyperlink back to slide 3 (the selection slide).

Also experiment with slide transitions.

Happy gaming!

Word Tutorial

Go to http://www.word07.com/

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