PowerSchool Reporting Tips and Tricks

PowerSchool Reporting Tips and TricksDori BaldwinStudent Info Mgmt CoordinatorKent ISD1AgendaWelcome & IntroductionsThe different PowerSchool reportsCreating Reports Report Treasure HuntIve found the report now what?Batch address validation

2ObjectivesUpon completion of today's training you will be able to:Know where to find specific types of PowerSchool reportsBe able to create simple form letters and mailing labelsUnderstand how reports can be sharedImport a report and apply basic report customizationPerform batch address validation

3Meet the TrainerBeen with the ISD 11 yearsStarted in the classroomOn PowerSchool since 2001Certified PowerSchool Trainer

Dori

4Your Turn. . . . NameJob titleDistrict/schoolTime on PowerSchool1 thing you hope to learn5PowerSchool Reports

6Various typesSystem Reports created by PowerSchoolReportWorks new with Version 6.0State customized for each stateEngine not easy to create or customizeForm Letters similar to mail mergeMailing Labels easy mailing and file folder labelsObject Reports more complex than form lettersReport CardsPowerTeacher Grade Book created by PowerSchool7

System ReportsBroken out by areaStandardRequire some input when running

8Consecutive Absence ReportReports consecutive student absences by codeAnalyze attendance trendsIdentify when excessive-absence letters should be generated9Report Layout

10Sample Output

11Absentee ReportMost often-used attendance reportLists students who are absent or lateIdentifies students who skip classUsed for calling parents to verify student absences12Report Layout

13Sample Output

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Now Its Your Turn . . .Complete: Activity 1 - Run the Absentee Report Activity 2 Run the Consecutive Absences Report

15Creating Reports

16Form LettersSimilar to mail-mergeCreated as neededSave for future useTeachers can printCustomize with HTML and PowerSchool fields and codes17Sample Form Letter

Start Page > Reports > Setup > Form Letters > New > Report Body 18Sample Output

19Sample PowerSchool FieldsField NameDisplaysFirst_NameStudents first nameLast_nameStudents last nameMotherMothers name (first and last)StreetStreet AddressCityCityStateStateZipZip codeStart Page > View Field List20Sample PowerSchool CodesData CodeWhat it DoesWhat it looks like^[letter.date]Prints the current dateSep 16, 2009^(schoolname)Prints the name of the schoolKent Career Technical Center^(he/she)Prints the word he or she based on the gender fieldhe^(yearname)Prints the name of the year2009-2010https://powersource.pearsonschoolsystems.com21Now Its Your Turn . . .

Complete Activity 3 Create a Form Letter22Mailing LabelsEasy way to setup for mass mailingsCan be used for student file foldersTeachers can printCustomize with HTML and PowerSchool fields and codes23Sample Mailing LabelStart Page > Reports > Setup > Mailing Labels > New

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Label Layout HelpOpen Microsoft WordUnder Mailings LabelsWhen you pick a specific label you can view the details

25Sample Labels

26Now Its Your Turn . . .

Complete Activity 4 Create a Mailing Label27Object ReportsCreate when your report requires:Complete Control of LayoutGraphicsMultiple Pages per studentMultiple Students per page

28Basic Report ElementsText and words

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32Lets take a look . . .

33Finding and using Reports

34ResourcesPower Data Solutions PDS www.powerdatasolutions.org

PSUG and PSUG-MIGroups.yahoo.com (search for either and join)

Power SourcePowersource.pearsonschoolsystems.com

35Importing the File

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Select the bottom reportEdit the main report parametersChange name 38Warning. . . Known Issue:When reports are imported, extra line spaces are added.

39Now Its Your Turn . . .

Complete Activity 5 Import an Object Report40Address Validation

41You live where?New for PowerSchool 6.0Partnership with Google MapsAbility to verify and see where the address is.If boundary is mapped, you will be able to see address against the boundary.

42Batch Address ValidationSelect a group of studentsUnder group functionsBatch Address ValidationErrors found can be fixed by going to www.google.comClick on Map > Help > Fix and ErrorFollow instructions on site43Now Its Your Turn . . .

Complete Activity 6 Batch Address Validation44SummaryYou now have the knowledgeTypes of PowerSchool reportsHow to create simple reportsWhere to find reportsHow to import reportsBatch address validation

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