ppc 2010 - exh.manual - final -- 100920
TRANSCRIPT
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Table of Content
1. General Information
1.1. Organizer
1.2. Official Partners
2. Technical Information
2.1. Exhibitor Check List
2.2. Exhibition Schedule
2.3. BICC Map
2.4. Badges
2.5. Rules and Regulation during Exhibition Period
2.6. Setup & Dismantle Regulation
2.7. Electrical Supply
2.8. Standard Shell Scheme
2.9. Noise Levels
2.10. Medical
2.11. Fire Precautions
2.12. Emergency Exits
3. The Forms
3.1. Pro Forma Invoice
3.2. Identification Badges
3.3. Fascia Name Standard Shell Scheme
3.4. Additional Electrical Installation
3.5. Electrical Layout
3.6. Additional Items
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1.GENERALINFORMATION
1.1. Organizer
ExhibitionSecretariat
TitanConvex
GedungKantorTamanA9UnitC74thFloorLot.89
KawasanMegaKuninganJakartaIndonesia12950
Phone :+622157906611|Fax:+62215764239
ContactPersonExhibitionOrganizer:
Mr.RicoWilfanusBudiman
Mobile :+62817727426
Email :[email protected]
ContactPersonAdditionalorderforexhibitionMr.PreslySiahaan
Mobile :+6281218171991
Email :[email protected]
1.2. Official Partner
Venue
BaliInternationalConventionCentre
P.O.Box36,NusaDuaBeach80363,Bali,Indonesia
Tel:+62361771906Fax.+62361772047
Website:www.baliconvention.com
OfficialStandContractor
AmrAndFriends
Jl.PulauAlor15B
DenpasarBali
Phone:+62361221736
Fax:+62361235103
Email:[email protected]
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2.TechnicalInformation
FollowingruleswillexplainsomebasicrulesthatshouldbenoticedbythePPC2010exhibitors,
ExhibitionContractor, Freight Forwarderandotherparty in theplanningstage, create special
designbooth,moveinmoveoutschedule.
No. FormsName FormNo. Deadline Check
1 ProFormaInvoice Form1 20September2010
2 IdentificationBadges Form2 20September2010
3 FasciaNameStandardShellScheme Form3 20September2010
4 AdditionalElectricalInstallation Form4 20September2010
5 ElectricalLayout Form5 20September2010
6 AdditionalItems Form6 20September2010
Date Time Remarks
08.00 10.00 Floor Marking - Build up Period
26 September 2010
10.00 17.00 Finishing Decoration
27 October 2010 09.00 17.00 Finishing Decoration
28 October 2010 09.00 17.00 Exhibition
29 October 2010 09.00 17.00 Exhibition
09.00 17.00 Exhibition
30 October 2010
18.00 20.00 Dismantle
Note: This schedule is subject to change by the Organizer
2.1. Exhibitor Check List
2.2. Exhibitor Schedule
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Ground Floor
1st Floor
2.3. Bali International Convention Centre Map
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TheexhibitorsareentitledtoprocuretheRegularExhibitorIDBadgesbasedonsquaremetertaken.
TheExhibitionpassesarevalidintheexhibitionareaandwillnotgiveanyrightstothecongress.
Passeswillbe distributed toExhibitorbefore above deadline.The submissionafterthat dateandadditionalbadgeswillapplysurcharge.
PleasefillIDENTIFICATIONBADGESFORMFORM3
SQM Badges
612 3
1524 6
RulesandRegulationsduringExhibitionPeriod:x Music is only allowed to play unless the exhibitors are disturbing the neighboring stands.
Otherwise,PPC2010Organizerreservestherighttorevokethispermission.
x Itisstrictlyforbiddentocarrytheproductsorequipmentexhibitedoutsidethevenueduringtheexhibitionperiod(withinvisitinghoursornot).OfficialpermissionfromPPC2010Organizerisrequiredinexceptionaloccasions.
x Allstandsshallremainopenwithatleastonepersoninchargeuntiltheclosingtimeandshallnotbedismantledevenpartiallywithinthattime.
x Alltheexhibitorsareresponsibleforanylossordamagetotheirproperty,tootherexhibitorsproperty,toOrganizersproperty,tovisitorspropertyortothefairgroundandequipments,thatare caused by theirEmployees or their agents acts that may occur during the build up andbreakdownperiodsofthefairorduringthefairperiod(withinvisitinghoursornot).
x PPC2010Organizerassumesthatall theexhibitorsaccept all the informationconcerning theservices Provided by PPC 2010 Organizer, and comply with instructions given in the FairAgreementandExhibitorManual.
x PPC2010Organizerisnotresponsibleforanydamagecausedbytheexhibitors.
x Alldamagesorpossibledamagesshouldbereported.
GeneralRulesandRegulationsduringStandConstruction
x Alltheexhibitorsshallcomplythefairworkinghours,rulesandregulations.
x ExhibitorsandtheircontractorswillberequiredtowearbadgesissuedbyPPC2010Organizer
onsiteduringbuildup,exhibitionperiodandbreakdown.
x Alltheexhibitorsareresponsibletoinformallthepersonnelandthirdpartiesconcerningthefair
and regulations. The exhibitor shall also inform PPC 2010 Organizer all the names of the
personnelandthirdpartieswhowillworkintheirstandsduringconstruction.
2.4. Badges
2.6. Setup & Dismantle Regulation
2.5. Rules and Regulations during Exhibition
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x Organizersuggeststhatexhibitorsshouldpaycloseattentiontotheagreementsrealizedwith
standdesigncompanies.
x Loading and unloading services will be given by a special company appointed by PPC 2010
Organizer.Thisserviceischargeableanditincludesthetransportationoftheequipmentfrom
theloadinggatestothestands.Incaseofneedforadditionalequipment,theexhibitorneedstoapplytoOrganizeruntil20September2010.PPC2010Organizerwillchecktheavailabilityand
inform the exhibitor. It is forbidden to use forklifts, cranes or other heavy construction
equipmentfromthirdparties,withouttheconsentofOrganizer.
General:x Electricitywillbeprovideat08.00duringexhibitiondayandwillbeturnoffat18.00
x ExhibitormustturnoffMCBpanelandalltheelectronicwhentheexhibitionsend.
x
PPC2010Organizerdoesntresponsibleforanydamagecausebyviolatingregulationabovex ForExhibitorwhouseselectronicunits,suchascomputer,printermustinstallstabilizerunitto
preventdamagesfromunstableelectricity.
Thestandlocationdeterminedbytheagreementandindicatedonthefloorplanisrenderedto
the participantwith the side and rear panels, roof joints, carpet, singlephase threepin plug
(220V/50 Hz,max. 2 KW)and the fascianame indicated onthe FASCIA NAME STANDARD
SHELLSCHEMEFORMFORM4.ThisnamemustbethecompanynameusedonyourExhibitionSpaceContract.Thefirstfasciapanelisfreeofcharge.Additionalfasciapanelswithcompany
name and stand number for Corner, Island and Peninsula stands can be ordered for at an
additionalcharge.
2.7. Electrical Supply
2.8. Standard Shell Scheme
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StandardShellSchemeSpecification
FasciaName 26Character
PanelWidthperpanel 96.4cm
PanelHeightperpanel 250cm
PanelMaterial Aluminum
PanelColor White
CarpetColor Blue
Note:
o Noadditionalstandfittingsordisplaymaybeattachedtothestandardshellscheme
structure.
o Wallpanelsmustbereturnedaftertheexhibitionwithoutanydamages.Nailing,drilling,wallpapering,inappropriatecellotape,etc.arenotpermitted,sopleaseensurethatyou
haveenoughchains,supportbracketsorspecialdoublestickpadstodisplay/hangup
yourgraphics.
o NofinancialcreditcanbegivenforitemsincludedinShellSystempackagesnotutilized.
SpecificationsBasicConstruction@6Sqm
ConstructionofR8aluminumsystem
Fasciaofcompanyname 1unit
Receptiondesk 1unit
Foldingchairs 2units
Fluorescentlight@40watt 2units
MCB2Amp,singlephase(440watt) 1unit
Wastepaperbasket 1unit
Needlepunchcarpetcovered 1unit
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ExcessivenoiselevelsfromExhibitorspromotionalvideosanddisplaysarenotpermitted.Pleasebe
advised that the organizers reserve the right toask exhibitors to reduce the volume or shut the
source.
FirstAidroomwithmedicalassistanceincludingdoctorandambulance,incaseofemergency,willbe
availableatInhouseClinicTheWestinResortNusaDua,Bali,duringthefairperiod,includingpre&
postexhibitionperiod.
Naked flames or temporary electrical connections are strictly prohibited. Explosive, petrol,
dangerousgassesorinflammablesubstancesarenotpermittedinsidethebuilding.Exhibitorswho
requirespecialextinguishersorfirefightingequipment,owingtothenatureoftheirexhibits,should
maketheirownarrangementstoprovidesuchitems.
Allgangwaysleadingtoemergencyexitsanddoorsmustremainclearofdebrisatalltimes.
2.9. Noise Levels
2.10. Medical
2.11. Fire Precautions
2.12. Emergency Exits
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FORMS
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No. Form Check
1 Form 1 Pro Forma Invoice
2 Form 2 Identification Badges
3 Form 3 Fascia Name Standard Shell Scheme
4 Form 4 Additional Electrical Installation
5 Form 5 Electrical Layout
6 Form 6 Additional Items
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FORM 1Exhibitors Information:
PRO FORMA
INVOICECompany:Contact:Title:Phone:Fax:Mobile:
Address:
Deadline for Application20 October 2010
Return To:Fax : +62 21 576 4239
Phone: +62 21 576 4240Email: [email protected]
Email:STAND NUMBER
2nd Contact:SQM
MAPPI will raise the invoice to the above mentioned company / address.If you need the invoice to be raised differently, please advise all necessary details in a separate cover letter.
Technical Forms
Form No. Title of Form Form Return Cost
Form 4 Additional Electrical Installation Yes No
Form 6 Additional Items Yes No
Total Cost
Payment Procedure
We intend to pay by electronic transfer to:
MAPPI Jl. K.S. Tubun Raya No. 77 Jakarta
A/C (IDR) : 526 033 4818
A/C (USD) : 526 031 0021
SWIFT Code : CENAIDJA
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By Credit card I, , authorize MAPPI to deduct the amount of U$
(Signature of Cardholder)
from credit card
(type, e.g., VISA, MASTER, AMEX) (Card Number) (Expire date)
Place & Date
EXHIBITOR ORGANIZER
Name & Signature Name & Signature
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FORM 2Exhibitors Information: IDENTIFICATION BADGESCompany:Contact:Title:Phone:Fax:Mobile:
Address:
Deadline for Application20 October 2010
Return To:Fax : +62 21 576 4239
Phone: +62 21 576 4240Email: [email protected]
Email:STAND NUMBER
2nd Contact:
SQM
Regular Exhibitor Identification Badges
No Name Company Country
TOTAL
x Exhibitor pass at no cost
o The exhibitors are entitled to procure the Regular Exhibitor ID Badges based on Booth taken.
o The exhibition passes are valid in the exhibition area and will not give any rights to the congress.
o Passes will be distributed to Exhibitor before above deadline. The submission after that date will applied
surcharge.
Place & Date
EXHIBITOR ORGANIZER
Name & Signature Name & Signature
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FORM 3Exhibitors Information:
FASCIA NAME
STANDARD SHELL SCHEMECompany:Contact:Title:Phone:Fax:Mobile:
Address:
Deadline for Application20 October 2010
Return To:Fax : +62 21 576 4239
Phone: +62 21 576 4240Email: [email protected]
Email:STAND NUMBER
2nd Contact:SQM
Standard Shell Scheme
Company Name Displayed on Fascia display (26 Characters)
Place & Date
EXHIBITOR ORGANIZER
Name & Signature Name & Signature
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FORM 4Exhibitors Information:
ADDITIONAL ELECTRICAL
INSTALLATIONCompany:Contact:Title:Phone:Fax:Mobile:
Address:
Deadline for Application20 October 2010
Return To:Fax : +62 21 576 4239
Phone: +62 21 576 4240Email: [email protected]
Email:STAND NUMBER
2nd Contact:SQM
Electricity Connection During Exhibition Hours Price - IDR Quantity Subtotal2 Amp / 1 phase 600.000
4 Amp / 1 phase 1.200.000
6 Amp / 1 phase 1.800.000
10 Amp / 1 phase 3.000.000
16 Amp / 1 phase 4.800.000
10%VAT
TOTAL
x Rental price per event.
x Cash payment is required for any additional power requested on site.
Place & Date
EXHIBITOR ORGANIZER
Name & Signature Name & Signature
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FORM 5Exhibitors Information: ELECTRICAL LAYOUTCompany:Contact:Title:Phone:Fax:Mobile:
Address:
Deadline for Application20 October 2010
Return To:Fax : +62 21 576 4239
Phone: +62 21 576 4240Email: [email protected]
Email:STAND NUMBER
2nd Contact:
SQM
HALL
Place & Date
EXHIBITOR ORGANIZER
Name & Signature Name & Signature
Power outlet
Spotlight
Water
Compressed Air
Telephone Line
Flood Light
Fluorescent Light
Shelf
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