PPECB PRE-SEASON CITRUS MEETING 2017

PHYTOSANITARY RISK MANAGEMENT

DIRECTORATE: INSPECTION SERVICES

CONTENTS KEY UPDATES

DELEGATION OF THE EU FUNCTION

SPECIAL AND PERMIT MARKETS + ISPM 15

INSPECTION POINT/COLD STORE REQUIREMENTS

INSPECTION REQUESTS FOR DURBAN

DAFF WORKING HOURS AND TARIFFS

ACTION PLAN FOR 2017

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KEY UPDATESEXPORT TO CHINA AND THAILAND IS OPEN – PUC DATABASE AVAILABLE

ON DAFF WEBSITE

JAPANESE PLANT QUARANTINE OFFICIAL TO ARRIVE IN THE RSA ON 6TH

APRIL – APPROVAL TO EXPORT TO BE GRANTED AROUND 12TH APRIL

KOREAN PLANT QUARANTINE OFFICIAL TO ARRIVE IN THE RSA ON THE 8TH

APRIL – APPROVAL TO EXPORT TO BE GRANTED BY THE 13TH APRIL AFTER PRODUCTION UNITS AND PACK HOUSES ARE VISITED

CITRUS TO SAUDI ARABIA TO BE ACCOMPANIED WITH ANALYSIS CERTIFICATE- PPECB WILL EVALUATE AND ISSUE EXPORT CERTIFICATE

EU CBS and FCM RMS DOCUMENT FOR 2017 CITRUS SEASON AVAILABLE

CITRUS ONE PAGERS IS CURRENTLY BEING FINALIZED

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DELEGATION OF THE EU FUNCTION ORCHARD INSPECTION: PPECB OFFICIALS HAVE BEEN TRAINED AND AUTHORIZED UNDER THE NPPO.

THEY HAVE BEEN ISSUED WITH NPPO DATE STAMPS AND THE PQI BOOKS.

SHADOWING PROCESS CONTINUING NATIONALLY.

DAFF TARIFF OF R201 PER HECTARE WILL BE APPLICABLE.

PHYTOSANITARY CERTIFICATION: PPECB WILL ISSUE BLANK PHYTOS TO THE CLIENTS.

CLIENTS TO ENSURE THAT THE PHYTOS ISSUED BY DAFF AND THOSE ISSUED BY PPECBARE NEVER CONFUSED/ MIXED FOR TRACEABILITY PURPOSES.

DAFF TARIFFS FOR NORMAL HOURS AND OVERTIME WILL BE PAYABLE TO PPECB.

CERTIFYING OFFICERS HAVE BEEN AUTHORIZED NATIONALLY AND ISSUED WITH PHYTOSTAMPS TO STAMP ONLY EU PHYTOS

OFFICES EXCLUDED FROM CERTIFYING PHYTOS: OR TAMBO AIRPORT AND DOLELETSITELE.

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SPECIAL MARKETS EXPORTERS/AGENTS TO ADVISE PACK HOUSES TO CONSULT THE PUC

DATABASE ON THE DAFF WEBSITE BEFORE PACKING FRUIT FOR A SPECIFIC SPECIAL EXPORT MARKET ( CHINA, JAPAN, THAILAND, KOREA, USA)

IF NOT SURE OF THE VARIETY/CULTIVAR TO A SPECIFIC SPECIAL MARKET -CONSULT WITH THE DAFF BEFORE PACKING.

NAVALATES STILL NOT ALLOWED INTO JAPAN

EXPORTERS/SHIPPING LINES TO PROVIDE SHIPPING SCHEDULES TO THE DAFF AND CGA FOR BREAK BULK CITRUS TO JAPAN

MIXED VARITIES (ORANGES/GRAPEFRUIT/LEMONS) IN CONTAINERS TO JAPAN MUST HAVE REPRESENTATIVE PALLETS AT REAR OF CONTAINER AS JPQ IN JAPAN SAMPLES FRUIT DIRECTLY FROM CONTAINER AT THE CONTAINER TERMINAL IN JAPAN.

SPECIAL MARKETS DOCUMENTATION ACCOMPANYING CONSIGNMENTS TO

PHYTOSANITARY INSPECTION POINTS ( TO THE PORT )

ORIGINAL SAMPLE ACCOMPANYING DOCUMENTS – WITH BARCODES OF EVERY PALLET ATTACHED AND ORIGINALCONSIGNMENT NOTES .

REMOVAL PERMITS - CONSIGNMENTS FROM Bactrocera dorsalis areas

ONE CONSIGNMENT NOTE PER SAMPLE ACCOMPANYING DOCUMENT. MULTIPLE CONSIGNMENT NOTES ON ONE SAMPLE ACCOMPANYING DOCUMENT IS NOT ALLOWED.

CONSIGNMENT NOTES AND SAMPLE ACCOMPANYING DOCUMENTS TO BE FULLY COMPLETED AND CORRELATE TO THE CONSIGNMENT AND ENDORSED BY THE PPECB INSPECTOR AT THE PACK HOUSE (TRACEABILITY AND INTEGRITY OF CONSIGNMENT).

SPECIAL MARKETSCONSIGNMENT SIZE:

MINIMUM CONSIGNMENT SIZE – 5 PALLETS FOR ALL MARKETS EXCLUDING THE USA

3 PALLETS MUST BE HOMOGENEOUS, 2 PALLETS TO BE MIXED WITH A MAXIMUM OF 3 PUCS PER CONSIGNMENT

FOR LEMONS ALL PALLETS CAN CONTAIN MIXED PUCs

ALL PUC’S AND ORCHARD NUMBERS TO APPEAR ON MOTHER LABEL CONSIGNMENT NOTE AND SAMPLE ACCOMPANY DOCUMENT.

EXPORTERS USING AGENTS/SERVICE PROVIDERS AT THE PORT TO DO QUALITY CONTROL ON CONSIGNMENTS MUST ENSURE DUE DILIGENCE IS DONE - INTERCEPTIONS WERE STILL PICKED UP BY THE DAFF FOR MARKING REQUIREMENTS/WRONG PUC OR ORCHARD AND MISSING INFORMATION.

PERMIT AND OTHER MARKETS AN IMPORT PERMIT MUST BE PRESENTED TO DAFF WITH INSPECTION REQUEST

FOR COUNTRIES REQUESTING IMPORT PERMITS BEFORE DAFF CAN CONDUCT INSPECTIONS

OBTAIN LATEST PLANT IMPORT CONDITIONS (PERMITS, DIRECTIVES, OFFICIAL LETTERS) WITH TRANSLATION IF APPLICABLE.

MAKE USE OF OFFICIAL TRANSLATOR (E.G. WEB LINGO).

FORWARD IMPORT CONDITIONS TO DAFF TOGETHER WITH INSPECTION REQUEST FOR COMPLIANCE VERIFICATION BEFORE EXPORT CAN TAKE PLACE.

DAFF WILL ADVICE IF IMPORT CONDITIONS CAN BE COMPLIED WITH AND IF PHYTOSANITARY INSPECTIONS/TREATMENT ARE NECESSARY

SAMPLING PROCEDURES :

A 2% SAMPLE WILL BE RANDOMLY DRAWN PER PALLET/PER CONSIGNMENT AT THE INSPECTION POINT.

PERMIT AND OTHER MARKETSMAURITIUS - PERMIT REQUIRED

NO DAFF INSPECTION REQUIRED

Bactrocera dorsalis PEST FREE AREAS – NO IN TRANSIT COLD TREATMENT REQUIRED

INTRANSIT COLD TREATMENT FOR CITRUS FROM NON PEST FREE AREAS - DEPENDING ON THE VESSEL ROUTE (BELOW 0°C FOR 13 DAYS)

INDIA – NO PERMIT REQUIRED DAFF INSPECTION AND LAND BASED COLD TREATMENT/METHYL BROMIDE

FCM, CBS AND FF AND OTHER ORGANISMS

JORDAN – PERMIT REQUIRED DAFF INSPECTION REQUIRED .

IN TRANSIT COLD TREATMENT CAN BE DONE OR LAND BASE STERI IN JORDAN

SRI LANKA – PERMIT REQUIRED NO DAFF INSPECTION REQUIRED, IN TRANSIT COLD TREATMENT REQUIRED

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PERMIT AND OTHER MARKETS

BANGLADESH – PERMIT REQUIRED

NO DAFF INSPECTION REQUIRED

MALAYSIA – IMPORT PERMIT REQUIRED

NO DAFF INSPECTION REQUIRED

TAIWAN – NO IMPORT PERMIT REQUIRED

NO DAFF INSPECTION REQUIRED

CARTONS TO BE MARKED “ TO TAIWAN REPUBLIC OF CHINA” + INTRANSIT COLD TREATMENT

BAHRAIN – IMPORT PERMIT REQUIRED

NO DAFF INSPECTION REQUIRED

VIETNAM – PERMIT REQUIRED

NO DAFF INSPECTION REQUIRED

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ISPM15 – WOOD PACKAGING MATERIAL (PALLETS)ACCESS TO REGISTERED SERVICE PROVIDERS - CHECK DAFF WEBSITE.

MARKING REQUIREMENTS SHOULD BE:

LEGIBLE, PERMANENT AND ON TWO OPPOSITE SIDES

RECTANGULAR OR SQUARE IN SHAPE

SURROUNDED BY BORDER LINE WITH A VERTICAL LINE SEPARATING IPPC LOGO FROM COUNTRY INFORMATION.

MUST NOT BE HAND DRAWN. NO VARIATIONS IN THE SYMBOL/MARK WILL BE ACCEPTED.

NO OTHER INFORMATION SHALL BE CONTAINED WITHIN THE BORDERS OF THE MARK.

DATE CODE TO BE INSERTED OUTSIDE THE BORDERS.

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ISPM 15 - ACCEPTABLE MARKS

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ISPM 15 - UNACCEPTABLE MARKS

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PHYTOSANITARY INSPECTION POINTS/COLD STORES

ALL INSPECTION POINTS TO REGISTER ANNUALLY WITH THE DAFF FOR APPROVAL AND MUST MEET THE INFRASTRUCTURE REQUIREMENTS TO MEET BOTH THE INSPECTION AND PRE-COOLING

MUST HAVE TRAINED PERSONNEL THAT UNDERSTANDS THE PHYTOSANITARY PROCEDURES

MUST COMPLY TO FOOD SAFETY STANDARDS AND HAVE A FBO CODE

TO HAVE EFFECTIVE IN HOUSE ELECTRONIC SYSTEMS TO AID WITH TRACEABILITY AND PREVENT CONSIGNMENTS FROM BEING EXPORTED TO WRONG MARKETS

CONSIGNMENTS AT INTAKE TO BE CHECKED TO CORRELATE TO CONSIGNMENT NOTES AND AGAINST SCANNING INFORMATION

TO ENSURE UNIFORM AND EFFECTIVE PRE-COOLING OF THE FRUIT

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INSPECTION REQUIREMENTS - FOR DURBAN REQUESTS FOR INSPECTIONS:

USE OF CORRECT APPLICATION FORM TO BE FULLY COMPLETED AND FAXED TO LOCAL OFFICE WITHIN 48 HOURS AND MUST HAVE REFERENCE NO.

APPLICATIONS TO BE REALISTIC IN TERMS OF CONSIGNMENTS REQUESTED VERSUS AVAILABILITY AT THE INSPECTION POINT

INSPECTION REQUESTS TO DURBAN OFFICE CAN BE FAXED TO 031-3688523 OR 031- 3688579

TO CONFIRM TELEPHONICALLY ON 031 3688501 IF YOU USED FAX 031 3688523 AND ON 031 3688500 IF YOU USED FAX 031 3688579 TO ENSURE YOUR FAX WAS RECEIVED.

APPLICATION TO CLEARLY STATE PARTY RESPONSIBLE FOR PAYMENT OF INSPECTIONS AND MUST HAVE AN ACCOUNT WITH THE DAFF REGIONALLY.

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DAFF WORKING HOURS

PHYTOSANITARY INSPECTIONS FOR CITRUS INSPECTIONS:

OFFICIAL HOURS WEEKDAYS : 07:30 – 16:00

OVERTIME WEEKDAYS : 16:00 – 20:00

WEEKENDS AND PUBLIC HOLIDAYS: 08:00 – 16:00

A OVERTIME REQUEST FORM SHALL BE FULLY COMPLETED AND SUBMITTED (BY 14:00 FOR SAME DAY OVERTIME TO BE PERFORMED DURING WEEK DAYS) TO THE DAFF BEFORE OVERTIME CAN BE PERFORMED.

OVERTIME REQUESTS TO BE JUSTIFIED.

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TARIFFS

EXPORT INSPECTIONS:

WITHIN OFFICIAL OFFICE HOURS: R201.00 FOR 30 MIN OR PORTION THEREOF.

OUTSIDE OFFICIAL OFFICE HOURS:

• WEEKDAYS FROM 16:00- 20:00 AND 6:00 TO 7:30 AND SATURDAYS FROM 6:00 TO 20:00 R 303.00 FOR 30 MIN OR PORTION THEREOF.

• WEEKDAYS AND SATURDAYS FROM 20:00 TO 6:00 AND SUNDAYS AND PUBLIC HOLIDAYS; R403.00 FOR 30 MIN OR PORTION THEREOF

• ALSO FOR JAPAN, CHINA & KOREA-CHARGE – .47C + R201.00 FOR 30 MIN

CALIBRATION OF CONTAINERS + JAPAN REEFER VESSEL: R201.00 FOR 30 MIN

CONTAINER LOADING WITH DAFF: R 201.00 FOR 30MIN

ISSUING OF A PHYTOSANITARY CERTIFICATE R 201.00 PER CERTIFICATE.

PURCHASE OF BLANK PHYTOSANITARY CERTIFICATE: R 201.00 PER CERTIFICATE.

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ACTION PLAN FOR 2017

CONSIGNMENTS TO BE READY FOR INSPECTION + AVAILABILITY OF

LABOUR AT INSPECTION POINTS.

DAFF TO REQUEST SOP’s FROM INSPECTION POINT/COLD STORES

EFFECTIVE COMMUNICATION BETWEEN INSPECTION POINT,

EXPORTER AND AGENT.

NEW INSPECTION POINT “GO-CHILL” APPROVED FOR CHINA , THAILAND

AND OTHER NON SPECIAL MARKETS

INSPECTION POINT TO MAKE COPIES OF SAMPLE ACCOMPANY

DOCUMENTS AFTER DAFF INSPECTION AND FORWARD TO EXPORTERS

ALL DOCUMENTATION TO BE AVAILABLE AT THE INSPECTION POINT

FORWARDING AGENTS TO MAKE REFERENCE TO THE “GUIDELINES

FOR COMPLETION OF PHYTOSANITARY CERTIFICATES” WHEN

PREPARING PHYTOS

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ACTION PLAN FOR 2017 FORWARDING AGENTS TO ATTACH PROOF OF INSPECTION( SAMPLE

ACCOMPANY DOCUMENTS) WHEN PRESENTING PHYTOS FOR CHINA,

THAILAND, INDIA AND OTHER NON SPECIAL MARKETS INSPECTIONS

FORWARDING AGENTS TO HAVE A QUALITY CONTROL SYSTEM TO

ENSURE CORRECTNESS OF PHYTOS

EXPORTERS/AGENTS TO ENSURE INFORMATION RECEIVED FROM

COLD STORES TO CREATE ADDENDUM IS CORRECT

CONTAINER DEPOTS TO AVOID UNNECESSARY CALIBRATION OF

CONTAINERS TO JAPAN AND KOREA

SHIPPING LINES TO IMPROVE ON TURN AROUND TIMES FOR LOADING

OF CONTAINERS AT COLD STORES. ADEQUATE TRANSPORT AND

GENSETS TO BE AVAILABLE FOR SPECIAL MARKETS

DAFF, PPECB TOGETHER WITH THE CGA SHALL MONITOR THE COLD

CHANGE MANANGEMENT OF COLD STORES AND SHIPPING LINES FOR

CITRUS AND ESPECIALLY TO CHINA

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THANK YOU

ALL THE BEST FOR THE SEASON

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