ppt meeting

8/6/2019 PPT Meeting

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MEETING


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What is a meeting??What is a meeting??

A meeting is a gathering of two or more people that hasA meeting is a gathering of two or more people that hasbeen convened for the purpose of achieving a commonbeen convened for the purpose of achieving a common

goal through verbal interaction, such as sharinggoal through verbal interaction, such as sharinginformation or reaching agreementinformation or reaching agreement

An act or process of coming together as an assembly forAn act or process of coming together as an assembly fora common purpose.a common purpose.

Meetings may occur face to face or virtually, as mediatedMeetings may occur face to face or virtually, as mediatedby communications technology, such as aby communications technology, such as a telephonetelephoneconference callconference call, a, a skyped conference callskyped conference call or aor avideoconferencevideoconference..


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Types of meetingsTypes of meetings

Status MeetingsStatus Meetings, generally leader, generally leader--led, whichled, whichare about reporting by oneare about reporting by one--waywaycommunicationcommunication

Work MeetingWork Meeting, which produces a product or, which produces a product orintangible result such as a decisionintangible result such as a decision Staff meetingStaff meeting, typically a meeting between a, typically a meeting between a

manager and those that report to the managermanager and those that report to the manager Team meetingTeam meeting, a meeting among colleagues, a meeting among colleagues

working on various aspects of a team projectworking on various aspects of a team project AdAd--hochoc meetingmeeting, a meeting called for a special, a meeting called for a special

purposepurpose


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Management meetingManagement meeting, a meeting among, a meeting amongmanagersmanagers

Board meetingBoard meeting, a meeting of the, a meeting of the Board ofBoard of

directorsdirectors of an organizationof an organization OneOne--onon--one meeting, between two individualsone meeting, between two individuals Kickoff meetingKickoff meeting, the first meeting with the, the first meeting with the

project team and the client of the project toproject team and the client of the project to

discuss the role of each team memberdiscuss the role of each team member PrePre--Bid MeetingBid Meeting, a meeting of various, a meeting of various

competitors and or contractors to visuallycompetitors and or contractors to visuallyinspect a jobsite for a future project.inspect a jobsite for a future project.


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Meeting frequency optionsMeeting frequency options

Since a meeting can be held once or often, theSince a meeting can be held once or often, themeeting organizer has to determine themeeting organizer has to determine therepetition and frequency of occurrence of therepetition and frequency of occurrence of the

meeting. Options generally include the following:meeting. Options generally include the following: AA oneone--time meetingtime meeting is the most commonis the most common

meeting type and covers events that are selfmeeting type and covers events that are self--contained. While they may repeat often, thecontained. While they may repeat often, the

individual meeting is the entirety of the event.individual meeting is the entirety of the event.This can include a 2006 conference. The 2007This can include a 2006 conference. The 2007version of the conference is a standversion of the conference is a stand--alonealonemeeting event.meeting event.


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AA recurring meetingrecurring meeting is a meeting thatis a meeting thatrecurs periodically, such as an everyrecurs periodically, such as an every

Monday staff meeting from 9:00AM toMonday staff meeting from 9:00AM to9:30 AM. The meeting organizer wants the9:30 AM. The meeting organizer wants theparticipants to be at the meeting on aparticipants to be at the meeting on aconstant and repetitive basis. A recurringconstant and repetitive basis. A recurring

meeting can be ongoing, such as a weeklymeeting can be ongoing, such as a weeklyteam meeting, or have an end date, suchteam meeting, or have an end date, suchas a 5 week training meeting, held everyas a 5 week training meeting, held everyFriday afternoon.Friday afternoon.


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AA series meetingseries meeting is like a recurringis like a recurringmeeting, but the details differ frommeeting, but the details differ from

meeting to meeting. One example of ameeting to meeting. One example of aseries meeting is a monthly "lunch andseries meeting is a monthly "lunch andlearn" event at a company, church, club orlearn" event at a company, church, club ororganization. The placeholder is the same,organization. The placeholder is the same,

but the agenda and topics to be coveredbut the agenda and topics to be coveredvary. This is more of a recurring meetingvary. This is more of a recurring meetingwith the details to be determined.with the details to be determined.


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Characteristics of WellCharacteristics of Well--

OrganizedM

eetingsOrganizedM

eetings A meeting agenda is prepared ahead of time andA meeting agenda is prepared ahead of time and

distributed to attendees for preparation anddistributed to attendees for preparation andrecommendation of additional topics.recommendation of additional topics.

A thirdA third--party employee is designated as the noteparty employee is designated as the note--takertakerto record attendees, agenda progress, key decisions,to record attendees, agenda progress, key decisions,future meetings, and action items.future meetings, and action items.

The meeting begins on time.The meeting begins on time. The presenter sets the ground rules, which include:The presenter sets the ground rules, which include:

meeting start and finish times, designation of how muchmeeting start and finish times, designation of how muchtime will be spent on each topic, detailing how eachtime will be spent on each topic, detailing how eachmember is expected to contribute, and identify howmember is expected to contribute, and identify howconflict will be resolvedconflict will be resolved..


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The attendees are required to be professional in attire,The attendees are required to be professional in attire,discussion, and nondiscussion, and non--verbal communication.verbal communication.

Participants are expected to be attentive and involved, whichParticipants are expected to be attentive and involved, whichmay warrant cellmay warrant cell--phone and laptop bans during the meeting.phone and laptop bans during the meeting.

The presenter reiterates important concepts to reinforceThe presenter reiterates important concepts to reinforceattention, involvement, and retention of information.attention, involvement, and retention of information.

The presenter limits discussion to only those items on theThe presenter limits discussion to only those items on theagenda and closely monitors the allotted time for each topic.agenda and closely monitors the allotted time for each topic.

The presenter asks for diverse points of view and opinions,The presenter asks for diverse points of view and opinions,which helps avoidwhich helps avoid group thinkgroup think during decisionduring decision--makingmakingdiscussions.discussions.

The presenter ends the meeting on time.The presenter ends the meeting on time.


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The Importance of WellThe Importance of Well--

OrganizedM

eetingsOrganizedM

eetings The primary importance of a wellThe primary importance of a well--organized meeting isorganized meeting is

cost efficiency. The less time spent in meetings, thecost efficiency. The less time spent in meetings, themore productive and revenuemore productive and revenue--generating employees cangenerating employees canbe.be.

A wellA well--organized meeting also has a tremendousorganized meeting also has a tremendousinfluence on the success of a team. In addition to theinfluence on the success of a team. In addition to theinformation sharing purpose, a team meeting alsoinformation sharing purpose, a team meeting alsostrengthens interpersonal bonds, improvesstrengthens interpersonal bonds, improves

communication and teamwork, increases team moralecommunication and teamwork, increases team moraleand satisfaction, and boosts productivity.and satisfaction, and boosts productivity.


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Neha PathakNeha Pathak

Mohit Kr. RajputMohit Kr. RajputAman ShuklaAman Shukla

ppt meeting

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