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INTEL CORPORATION

PRC Web Invoice

Supplier Training (2013)

Internal Use Only

INTEL CORPORATION 2

Intel Information Technology Intel Information Technology

Background

Web Invoice is an accepted form of invoice submission to the below Intel Companies. Along with using web invoice, all service suppliers are required to submit an original signed hard copy Service Details Letter (SDL) of Service Details form and the required documentation when billing Intel.

Scope:

All service suppliers located outside of China that do business with the following Intel Companies (for payments in non-RMB currencies):

• Intel APAC R and D Ltd (764)

• Intel China Ltd. (776)

• Intel China Research Center (725)

• Intel Mobile Communications Technology (Xi'an) Ltd. (884)

• Intel Mobile Communications Technology (Beijing) Ltd. (887)

• Intel Mobile Communications Technology (Shanghai) Ltd. (891)

• Intel Products Chengdu (778)

• Intel Trading Ltd.- Shanghai (888)

Out of Scope:

Supplier providing Direct Materials to PRC – please continue with ERS process

Intel Semiconductor (DL) (724) – has a slightly different web invoice model

Internal Use Only

INTEL CORPORATION 3


Service Suppliers In addition to the web invoice, service suppliers are required to mail in the hardcopy Service Details Letter (SDL) of Service Details and required documentation to Intel Account Payable (Zizhu address).

Steps upon web invoicing to Intel Service POs:

1. Supplier to submit invoice through web-invoice

2. Supplier must print out web-invoice form from supplier.intel.com. Attach together with original service letter (with signature or stamp) and other required documents and mail to Intel Accounts Payable (Zizhu address). Note:The printed invoice attached to the service details letter will help AP identify the specific invoice the SDL relates to. This is not considered a duplicate invoice

3. Non receipt of hard copy documents within one month of web invoice submission will result in rejection of web invoice by Accounts Payable.

Internal Use Only

Location for the Statement Letter of Service Details: Updated Statement Letter of Service Details and instructions can be found under Accounts Payable forms called “PRC Statement Letter of Service Details” at supplier.intel.com

1. Go to supplier.intel.com 2. On the main page (do not Sign In) on the right you will see “Quick Links”, click on “Accounts

Payable” 3. Click on “Forms” 4. Scroll all the way to the bottom and click on “PRC Statement Letter of Service Details”

Direct Link: https://supplier.intel.com/static/ap/forms/Service_Details_Statement_Letter_(V2012).docx

supplier.intel.com

https://supplier.intel.com/static/ap/forms/Service_Details_Statement_Letter_(V2012).docx

https://supplier.intel.com/static/ap/forms/Service_Details_Statement_Letter_(V2012).docx

INTEL CORPORATION 4


Supplier Setup Needed

Internal Use Only

Existing WebSuite User (already registered) but missing China parameters:

• Go to MY PROFILE to add company name to be able to view China’s POs and web invoicing them

• Applies to those that have their supplier numbers already applied in their accounts

Existing Supplier but new WebSuite User (need to register):

• Go to Supplier Registration on the Intel Supplier Portal: https://supplier.intel.com/seem/default.aspx

• Follow the steps for a new Intel Supplier User. The Intel Websuite Application will be selected by default

https://supplier.intel.com/seem/default.aspx

https://supplier.intel.com/seem/default.aspx

INTEL CORPORATION Intel Information Technology

Intel Web Suite/ Web Suite Lite Registration Process

5

INTEL CORPORATION 6


Web Suite Access

There are 2 types of access for Suppliers to access Web Suite:

Web Suite Web Suite Lite

Who is eligible

for?

High transaction volume suppliers >25 POs • Smaller/lower transaction volume suppliers <25 POs

with no existing websuite/EVM account

Registration

process

• Suppliers need to go through standard

registration process at Supplier Portal

• Supplier EVM validates access requests & re-

validates quarterly that right employees have

access. (Intel contact validates supplier EVM

and re-validates every six months)

Pre-requisition:

DUNS, Supplier ID, Tax ID, Intel Contact (Name

and Email)

• Suppliers’ accounts are created by Intel buyers at

WSLite

• Login ID & Password will be sent to intended recipient

via email upon the account creation

Limitation? • No limitation to PO access and invoicing

against them

• Restricts visibility to most recent 25 POs & invoices

supporting those POs. [upgrade to standard websuite

available]

• Access Limited to Web PO, Web Invoice and Payment

Tracker. Routing Guide by default.

Re-validation? • Yes. Intel contact validates supplier EVM and

re-validates every 6 months

• Minimal. Intel buyer will be responsible to disable

supplier’s account upon supplier’s termination.

Demo WebSuite Standard Registration

FAQ

Web Suite Lite

https://supplier.intel.com/supplierhub/

WSLite

https://supplier.intel.com/elearning/SPS_Registration_External/M03_Standard_Registration/00_Registration.asp

https://supplier.intel.com/seem/regfaq.htm

Web Suite Lite

INTEL CORPORATION 7


Manage My Profile

Manage My

Account Module

Maintain

Personal

Information

Request Access

to Additional

Applications

Check Status of

Application on

EVM Request

Become an

EVM

View

Company

EVMs

Change

passwords

Remove

Account

Maintain

Supplier

Numbers

Upgrade to

Standard (Full)

Registration

Normal users

without access X X X X X X X

Normal users with

Websuite access X X X X x X X X

Websuite Lite

users (without

DUNS in account)

X X X X X

Websuite Lite

users (with DUNS

in account after

converting to

Standard

Registration but

access yet to be

approved)

X X X X X X X X

Month dd, yyyy

INTEL CORPORATION 8


Standard Registration Flow

• D-U-N-S® Number - You will be prompted to enter the Dun & Bradstreet

D-U-N-S® number of the local office of the company for which you work. This is a 9-digit number

that is recognized as a universal standard for identifying companies worldwide

• Employee Validation Manager (EVM) - In order to register for full access your company will need

to identify an Employee Validation Manager (EVM) who will manage the access of other users from

your company. If your company does not currently have an EVM, you will be prompted to take on

this responsibility as part of your application.

If you decline, your application will remain on hold until a user from your company assumes

that role.

• Supplier Number – For access to most applications you will need your 10-digit supplier number. If

you do not know your supplier number you can ask your buyer or other Intel contact.

Requirement

INTEL CORPORATION 9


Employee Validation Manager

Responsibilities of an EVM:

• Manage company’s user accounts

• Approving/rejecting new users requests

• Revoke user access when accounts not longer needed

• Quarterly audit to ensure lists are up to date

Request for

Approval

• Apply to become an EVM

• Enter valid Intel Contact email for validation

Step 1:

Action from Supplier

• Approve/Reject EVM request Step 2:

Action from Intel Contact

STEP TO BECOME AN EVM 1. https://supplier.intel.com/supplierhub/

2. Click on "Registration”

3. Next, click on "Manage My Account"

4. Log in with your ID and password and click

“Submit”

5. Select “Become an EVM”

6. Take a moment to read the roles and

responsibilities. Once done, click “I Accept”

7. Next, enter the email address of your Intel

Contact (e.g. Intel Buyer). An email will be

sent to the Intel contact for review and

approval.

INTEL CORPORATION 10


Standard Web Suite Access - Web Invoice

• In Websuite package, there are many applications, i.e. Web Invoice, Web PO, Payment Tracker, Web ASN & Forecast. Web Invoice is just one of the application in Websuite.

• Access of Web Invoice will be given once the Web Suite account is approved

REQUEST ACCESS TO ADDITIONAL APPLICATION 1. https://supplier.intel.com/supplierhub/

2. Click on "Registration”

3. Next, click on "Manage My Account"

4. Log in with your ID and password and click “Submit”

5. Select “Request Access To Additional Applications”

6. Check the box next to Web Suite (Invoice/PO/Payment

Tracker/ASN/Forecast) - Suppliers Only

7. Then, click “Submit”.

8. The access request form is now displayed. Please fill in all the

fields that have the orange asterisk next to them. If you do not

know how to fill out a field, mouse over the "?" symbol. An

explanation box will appear.

Once you submit the request, it will be routed to your company’s

EVM for approval. Only after the EVM has approved will it route to

Intel for processing.



Intel Web Invoice: Create New Invoice

11



Create New Invoice

1 2 4

Sign in

https://supplier.intel.com/sup

plierhub/ site with you valid

Login ID and password

Click on Accounts

Payable > Intel® Web

Invoice.

Click on Create New

Invoice

Key in PO# in the field

above and click on Create

Refer to next slide…

3





Create New Invoice

2

3

4

5

Enter Invoice Number

Enter Invoice Date (must NOT be future

date) Date format: DD-MMM-YYYY

Payment Term default as according to PO

Click on Review Invoice to review invoice before submission.

Return to this screen if any amendment required.

Enter Ship/Service Date (must NOT be

future date) Date format: DD-MMM-YYYY

1 Ensure correct PO# for web invoice creation

Check on the checkbox beside the PO

line

• Change Remaining Qty and/or Unit

Price when necessary



Create New Invoice

7

8

Check on the checkbox beside

the PO line

• Change Remaining Qty and/or

Unit Price when necessary

Click on Review Invoice to

review invoice before

submission. Return to this

screen if any amendment

required.



Review Invoice

Review the invoice details entered

before submission.

• Edit Invoice should any

amendment required

• Submit invoice should there be

no changes on the details

entered



Tax Invoice Copy

Save a copy of invoice in local

hard drive for future

reference.

Click on File > SAVE AS or

Print from your browser.


Intel Web Invoice:

Create New Credit

Memo

17



Create New Invoice

1 2 4

Sign in




Click on Accounts

Payable > Intel® Web

Invoice.

Click on Create New

Invoice

Key in PO# in the field

above and click on Create


3





Create New Credit Memo

1

2

5

3

6

Enter correct PO# for web invoice creation

Select Credit Type from dropdown

Enter Supplier Original Invoice Number which needs

to be offset with

Enter Credit Number

Enter Supplier Credit Date (Format: DD-MMM-YYY)

Enter Ship/Service Date (Format: DD-MMM-YYYY)

4



Create New Credit Memo

7 • Check on the checkbox beside the PO

line

• Change Remaining Qty and/or Unit

Price when necessary

8

9 Click on Review Credit Memo to review

invoice before submission. Return to this

screen if any amendment required.

Enter Credit Description



Review Credit Memo

Review Credit Memo

This is the final check up before credit

memo submission. Verify the

information keyed, you may either “Edit

Credit Memo” by going back to the

earlier screen to make change, or click

on “Submit Credit Memo”



Credit Note Copy

Save a copy of invoice in local

hard drive for future

reference.

Click on File > SAVE AS or Print

from your browser.


Intel Web Invoice:

Check Invoice Status

via Payment Tracker

23



Intel Payment Tracker Intel Payment Tracker helps with the search for invoices and payment information based on

your Invoice Number, Purchase Order Number, Check/EFT/Payment Number, or Packing Slip

Number. You can select the date range, Intel location, and report format

** Please expect 24 hours delay of web invoice information delayed in Payment Tracker**

1 2 3

Sign in




Click on Accounts

Payable > Intel®

Payment Tracker

Choose payment information

based on your preference and click

Generate Report






Intel Payment Tracker

** Please expect 24 hours delay of web invoice information delayed in Payment Tracker**

4

Payment status displayed.



Support Contacts

• For corrections or amendments on web invoices, suppliers will need to contact our AP-PO Support at: [email protected]

• Technical and Registration issues can be address via our Global Support Organization: https://supplier.intel.com/static/misc/support.htm

Internal Use Only

mailto:[email protected]



https://supplier.intel.com/static/misc/support.htm

https://supplier.intel.com/static/misc/support.htm

Thank You

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