pre-bid meeting charlotte-mecklenburg police...

PRE-BID MEETING CHARLOTTE-MECKLENBURG POLICE DEPARTMENT (CMPD)

HICKORY GROVE DIVISION STATION (REBID)

PROJECT NUMBER: 8010150047/PM512160587

LOCATION:

CHARLOTTE-MECKLENBURG GOVERNMENT CENTER CONFERENCE: CMGC #136 (LOBBY LEVEL)

600 EAST FOURTH STREET CHARLOTTE, NORTH CAROLINA 28202-2844

WEDNESDAY, FEBRUARY 14, 2018 - 9:00 AM (LOCAL TIME)

ENGINEERING & PROPERTY MANAGEMENT DEPARTMENT

PURCHASE OF BID DOCUMENTS:

RICHA GRAPHICS 800 North College Street

Charlotte North Carolina 28206 Phone: 704.331.9744 855.880.3998

Email: [email protected]


CONTRACTS SECTION CONTACT

Edward Mobley, Contracts Administration Coordinator City of Charlotte - Engineering & Property Management Business Services Division – Contracts Section 600 East Fourth Street, Charlotte, NC 28202 Direct Phone: (704) 336-6739 Email: [email protected]

mailto:[email protected]


AGENDA

1. Welcome [Please Silence all Phones, PDA’s, etc.]. 2. Introductions.

3. Sign-in Sheet.

4. General Project Overview and Proposal Package Delivery • Time - As Stated in Bid Advertisement or as Changed by Addendum; • Location - As Stated in Bid Advertisement or as Changed by Addendum; • Official Clock - Room Clock at the Bid Location. As Stated in Bid Advertisement or

as Changed by Addendum; • CMGC Security; • Parking; • Bid Phase Questions; and • Product Substitutions During Bid Phase.

5. Bidding Procedures • 00 10 00 – Advertisement for Bids; • 00 20 00 – Instructions To Bidders; • 00 40 00 – Bid Form and Supplements;

AGENDA (CONTINUED) • Commercial Non-discrimination Certification; • CBI Form 3 - Subcontractor/Supplier Utilization Commiment; • Addenda - http://charlottenc.gov/Engineering/bids/Pages/default.aspx. • Licenses.

6. E-verify.

7. Charlotte Business Inclusion (CBI) Program: • SBE Goal 19.00% • MBE Goal 8.00% • Good Faith Efforts (GFE) and Statement Of Compliance.

8. Detailed Project Overview

9. Questions.

10. Adjourn Meeting.



DISCLAIMER STATEMENT: Any verbal information communicated by City staff or City consultants is non-binding. Questions or Request for Information (RFI) must be submitted in writing to the Engineering Contracts Specialist identified herein.


ADDENDA: The Bid Documents Can Only Be Changed By An Addendum. All Addenda generated by City staff will be distributed by RICHA GRAPHICS to plan-holders and posted to RICHA’S and the following websites:

http://charlottenc.gov/Engineering/bids/Pages/default.aspx

https://www.ips.state.nc.us/IPS/Default.aspx

http://charlottenc.gov/Engineering/bids/Pages/default.aspx

https://www.ips.state.nc.us/IPS/Default.aspx


http://charlottenc.gov/doingbusiness





DESCRIPTION OF WORK: Project consists of approximately 13,000 square feet, one-story facility and storage/maintenance building. The facility consists of a new police station for the Hickory Grove Division of the Charlotte-Mecklenburg Police Department and separate parking lots for both visitors and staff. The staff parking lot is at the rear of the facility and has a 12 space covered car canopy as indicated on the Drawings and as specified in the Project Manual. Work consists primarily of Type IIB Fully Sprinkled Construction.

PROJECT LOCATION: 7025 Albemarle Road Charlotte, North Carolina 28227


ESTIMATE: $6,600,000.00.

CONTRACT PERIOD: 392 (THREE HUNDRED NINETY TWO) CALENDAR DAYS LIQUIDATED DAMAGES: $500.00 (Five Hundred and & 00/100 Dollars) per calendar day.


KEY INFORMTION: • Times - As Stated in Bid Advertisement or as Changed by

Addendum; • Location - As Stated in Bid Advertisement or as Changed by

Addendum;

• Official Clock - Room Clock at the Bid Location. As Stated in Bid Advertisement or as Changed by Addendum;

• CMGC Security;

• Parking.


SCHEDULE OF EVENTS (CURRENTLY) BID DUE DATE AND TIME: MARCH 6, 2018 – 1:00 PM (LOCAL TIME)

BID OPENING LOCATION: CHARLOTTE-MECKLENBURG GOVERNMENT CENTER 12TH FLOOR - CONFERENCE ROOM #1288 600 EAST FOURTH STREET CHARLOTTE NC 28202-2844


SUBMISSION OF BID PROPOSALS Proposals shall be submitted in an opaque, sealed envelope, and printed with the following information on the outside of the envelope:

All Bids must be delivered prior to the Bid Opening Time.


QUESTIONS DURING BID PHASE: in writing no later than seven (7) full calendar days, as stated in advertisement or as amended by addendum, prior to the day that bids are due. Edward Mobley, Contracts Administrator/Procurement Officer City of Charlotte Engineering & Property Management 600 East Fourth Street Charlotte, NC 28202 Direct Phone: (704) 336-6739 Main Phone: (704) 336-2291 Email: [email protected] Preferred Method









PRODUCT SUBSTITUTIONS DURING BID PHASE: Requests for substitutions will only be accepted from general contractors who have purchased the bid documents.

The intent of these bid documents is to comport with North Carolina General Statute 133-3 in all instances.

All requests must be submitted no later than seven (7) full calendar days, as stated herein or as amended by addendum, prior to the day that bids are due. Submit request to the following:

Crystal Howard, Little Diversified Architectural Consulting, Inc. 5815 Westpark Drive, Charlotte, North Carolina 28217 Main Phone: (704) 525-6350, Email: [email protected]





PRODUCT SUBSTITUTIONS DURING BID PHASE (CONTINUED): Submit e-mail requests only and include the following:

• The subject line must identify; o The fact that it is a substitution request, o The name of the project, and o The specification section number for the product;

• All materials shall be in PDF format; and • A line by line comparison of the substituted product

compared with the specified products shall be included with the product information.


BIDDING PROCEDURES:

00 10 00 – ADVERTISEMENT FOR BIDS 00 20 00 – INSTURCTION TO BIDDERS (AIA #A701)

00 40 00 – BID FORM AND SUPPLEMENTS

00 45 00 – CHARLOTTE BUSINESS INCLUSION (CBI)


BID SECTION FORMS:


BID SECTION FORMS (CONTINUED):


ADDITIONAL BID SECTION FORMS: o Commercial Non-discrimination Certification o CBI FORM 3 - Subcontractor / Supplier Utilization

Commitment


LICENSES & QUALIFICATIONS: Firm’s must be qualified and properly licensed under North Carolina state law to perform the work. • Limitation; and • Classification.


E-VERIFY: Contractor shall comply with the E-Verify requirements of Article 2 of Chapter 64 of the North Carolina General Statues, and shall require each of his subcontractors to do so as well.


CHARLOTTE BUSINESS INCLUSION (CBI) PROGRAM:

The City’s Charlotte Business INClusion Program is to promote diversity, inclusion, and local business opportunities in the City’s contracting and procurement process for Minority, Women, and Small Business Enterprises headquartered in the Charlotte Combined Statistical Area.


CHARLOTTE BUSINESS INCLUSION (CBI) PROGRAM - CONTINUED: CBI GOAL: The following Subcontracting Goals have been established for this project: • SBE Goal: 19.00%

•MBE Goal: 8.00%

CBI VENDOR WEBSITE:

http://charlottenc.gov/mfs/cbi/Pages/vendors.aspx

http://charlottenc.gov/mfs/cbi/Pages/vendors.aspx


GOOD FAITH EFFORTS (GFE) COMPLIANCE


GOOD FAITH EFFORTS (GFE) COMPLIANCE - CONTINUED


CBI PROGRAM FORMS o CBI FORM 1 - INTENT TO PERFORM CONTRACT WITH OWN

WORKFORCE o CBI FORM 2 - SOLICITATION FORM o CBI FORM 2A - GOOD FAITH NEGOTIATION FORM

o CBI FORM 3A – SUBCONTRACTOR/SUPPLIER UTILIZATION COMMITMENTS – ALTERNATES

o CBI FORM 4 - LETTER OF INTENT

o CBI FORM 5 - GOOD FAITH EFFORTS (GFE) AND STATEMENT OF GFE COMPLIANCE


CBI PROGRAM QUESTIONS: Addressed in writing to:

Jeremy Weeden, Compliance Administrator City of Charlotte - Engineering & Property Management Business Services Division – Contracts Section 600 East Fourth Street, Charlotte, NC 28202 Phone: 704.336.3651 Fax: 704.336.4554 Email: [email protected]



Detailed Project Overview


Questions?


ADJOURN MEETING THANK YOU FOR YOUR INTEREST IN THIS PROJECT