Overview

1.0 PURPOSE This work instruction describes the method in which Pre-Inspection Meeting should be conducted. 2.0 APPLICATION This procedure applies to all Inspectors. 3.0 DEFINITIONS Refer to QA Procedure No. CAPP-001 Appendix 1.

1.0 PURPOSE 2.0 APPLICATION 3.0 DEFINITIONS 4.0 ASSOCIATED MATERIAL 5.0 PROCEDURES 5.1 General 5.2 Before The Meeting 5.3 The Meeting 5.4 After The Meeting 5.5 PIM Report Issue 6.0 REVISIONS/ AMENDMENTS SUMMARY

In this Work Instruction, Pre-Inspection Meeting (PIM), Pre-Manufacturing Meeting (PMM), Pre-Production Meeting (PPM) and 'Kick-Off' Meeting all these bear the same meaning. 4.0 ASSOCIATED MATERIAL 4.1 Standard Agenda for the Meeting - Appendix 1. 4.2 EMEAP PIM Action Fax (sample) - attached. 4.3 EMEAP PIM Formal Report (sample) - attached. 4.4 CAP PIM Action Fax (sample) - attached. 4.5 CAP PIM Formal Report (sample) - attached. 5.0 PROCEDURES 5.1 General A formal Pre-Inspection Meeting will normally be conducted for an order on equipment which

Is large, complex or expensive. Has complex client specifications. Involves an unknown vendor. It is anticipated that vendor will deviate from the order requirements, based on past experience. Requires extensive fabrication or unusual material. Involve critical testing or Inspection procedures. Is a critical delivery item. The purpose of the meeting is to discuss the technical requirements of the order and related specification and to indicate inspection points. The clients will normally advise when a Pre-Inspection Meeting is required. If the clients request advise on the need for a PIM, it will be the responsibility of the Operations Manager or his deputy to provide such advise. 5.2 Before The Meeting The Inspector should within 14 days after receiving the Order Assignment package set the agenda and make contact with the vendor to schedule the meeting. . The Agenda for PIM (see Appendix 1) is normally included in the email or fax notification to the vendor and the client. The PIM is usually held at vendor's premises in order that ready access can be made to files and shop personnel in the event of a query. The Inspector is required to thoroughly familiarize himself with the Purchase Order, requisition and specifications as appropriate. 5.3 The Meeting

Unless the responsibility is assigned to someone else, the Inspector shall chair the meeting, write the required action email or fax and draft the report. The Inspector should list all those present, including those attending part-time by name, company and job title. The meeting should follow the Agenda. As the meeting progresses, the key points including exception taken and waiver granted will have to be noted in the meeting summary. At the end of the meeting, these should be reiterated to assure complete understanding. The vendor must also be given an opportunity to comment on any topics. 5.4 After The Meeting The minutes of PIM shall be recorded using appropriate inspection reporting format as specified in Assignment Instruction. The narrative report shall address all section headings of the agenda. It should be adequately detailed and to the point, with extraneous matter omitted. In preparing the report, it is not intended that each and every item or topic discussed in the meeting be completely reported. A copy of the report should also be sent to the designated vendor's representative. Hence items of a sensitive or very controversial nature should not be put in the PIM Report but be included in the letter of transmittal forwarding the report or in a separate fax or email to the clients. Any items requiring action shall either be referenced by detailing responsibility for action target date, if applicable in the column provided or summarizing individually at the end of the CAP narrative report in a sentence or short paragraph. 5.5 PIM Report Issue The numbering sequence of a PIM Report is as follow :- 1) File number 2) Followed by a suffix "PR" which denotes PIM Report or as the first inspection report IR001 (This applies only to reports in CAP format). If this PIM Report is available on time for submission with an Inspection Report, it should then form as an attachment to the Inspection Report (an example is illustrated in above para 4.5). If not, the action items resulting from the meeting should be highlighted on the Inspection Report or on a fax which will then form as an attachment to the front page of the Inspection Report (an example is illustrated in above para 4.4). When a formal PIM Report is ready for issue, it should then be transmitted either with cover email or fax. 6.0 Details of Revisions/Amendments

REVISION/AMENDMENT DETAILS Issue No Rev No Date Description of Amendment Prepared By

1 0 Nov 01 Initial Issue for ISO9001: 2000 Work Instruction WJA

1 1 Jan 01 Clause 5.5 - Inclusion of statement "This applies only to reports in CAP format." WJA

2 0 Oct 09

Reviewed and revalidated Para 5.2 - include "email or" in the line "fax notification." Para 5.3 - include "email or" in the line "fax and draft the report." Para 5.5 - change "QASER Reference Number" with "File No." Para 5.5 - delete "cover a fax or a cover letter or both in some cases" and replaced with "with cover email or fax."

WJA

3 0 May 10 Re-Issue for ISO:9001:2008 Procedure WJA

CAPP-001 Appendix 1.

Term / Abbreviation Description Assignment A task to be allocated to an approved or qualified person capable of undertaking the scope required. AMS (also known as EMAN) Abbreviation for "Assignment Monitor System". An integrated customised computer application manages assignment specific information with modules such as data entry, updates, reporting, invoicing, etc. Also known as "EMAN" or "Electronic Assignment Management System". Assignment package Consists of Client's purchase order, material requisition/specifications, client instructions and related correspondences which is provided by the client for executing the assignment. Assignment Instructions A form detailing information specifying client, vendor and other details including inspection, expediting or auditing scope of work for a particular assignment. Assignment File (Office) A file containing all relevant information pertaining to an assignment and is kept in the Administrative Department during the "active" period of the assignment. Also known as "Office Assignment File". Assignment File (Field) A working file containing all relevant information pertaining to an assignment and maintained by the Assignee. Also known as "Field Assignment File". CAP Abbreviation for Campbell Asia Pacific group of companies with offices in Singapore, Brunei, Indonesia, Thailand, Hong Kong, Malaysia, China & Australia. CSP Contract Specific Procedures. Procedures prepared specifically to cater to contractual requirements, which defer from the standard work flow in CAP. Field Personnel The Inspectors and Expeditors (Assignees) who report to the Operations Manager or his deputy. Initiator Under the section of Purchasing, an "Initiator" is termed as the person assigned to initiate the purchase of a category of items. Procedures Second tier documentation in the hierarachy of QMS documentation. This support the outlines defined in the QA Manual. These procedures define the

process flow of a particular part of the company system. Also known as "QA Procedure", these are supported by Work Instructions where details are required. QMS documentation The set of documentation that describes the Quality Management System and how it can be implemented and maintained. This includes the QA Manual, procedures, work instructions, forms and records. QMS Quality Management System. Common term for a documented system defining all activities of the overall management function that determine the Quality Policy, Objectives and responsibilities. Requestor Under the section of Purchasing, a "Requestor" is termed as a person who requests for the purchase of items. Status, Witnessed An identified process stage which is performed in the presence of the Inspector and he confirms/verifies that such activities has been performed by stating "Witnessed" on vendors' records. The "Witness" point also include monitoring of quality surveillance. Status, Reviewed An identified inspection point where quality related documents which demonstrate compliance to specified requirements are examined and endorsed by the Inspector. Status, Inspected A physical inspection performed by the Inspector to verify compliance to specified requirements and he confirms/verifies that such activities has been done by stating "Inspected" on vendors' records. Sub-Vendor A sub-supplier to the main vendor in a contractual situation. Vendor An organisation that provides products or services to a Client. Verification The process of checking and/or review to ensure that established requirements are followed. Work Instructions A set of documented instructions that define the details of sequence or activities to be carried out for a particular activity such as filling up a form. Work Instructions provide the detail information that may be required in the procedures or higher level documentation.

Standard Agenda for the Meeting - Appendix 1. Note : This is a general agenda. Inspector may delete add or amend the heading above to suit appropriate subject. PRE-INSPECTION MEETING AGENDA. HEADINGS 1. SHOP WALKDOWN 2. INTRODUCTION 3. PURPOSE OF MEETING 4. CIRCULATION OF ATTENDANCE LIST 5. PURCHASE ORDER AND SPECIFICATION REVIEW

6. STATUS OF THE ORDER : 6.1 Drawing & design calculation (if applicable) 6.2 Procedures : Welding PWHT NDT Fabrication Hydrostatic/gas testing FAT/Functional testing Coating 6.3 Material/Sub-Orders 6.4 Production Schedule/Delivery 7. QA Plan/ITP 8. Communication 9. Inspection Release Note/NCR 10. Manufacturer's Data Record 11. Shipping Preparation 12. Summary of Action Items