Pre-Proposal Meeting

October 1, 2020

Patricia Newton, Project LeadPamela Lewis, Sr. Manager Finance and AdministrationNorth Jersey Transportation Planning Authority

FY 2021 Consultant Assistance with Local Safety Program Studies/Analyses

BergenEssexHudsonHunterdonJersey City MiddlesexMonmouth

MorrisNewarkOceanPassaicSomersetSussexUnionWarren

NJTPA Region

NJTPA Board of Trustees

STANDING COMMITTEESPlanning & Economic Development Committee

Project Prioritization CommitteeFreight Initiatives Committee

Regional Transportation Advisory Committee

Bergen Essex Hudson Hunterdon Middlesex

Monmouth Morris Ocean Passaic JerseyCity

Somerset Sussex Union Warren Newark

NJDOT GovernorRep.

Citizens’Rep.

PortAuthority

NJTransit

• Morris County Freeholder Kathryn A. DeFillippo, Chair

• Passaic County Freeholder John Bartlett, First Vice-Chair

• Ocean County Freeholder John P. Kelly, Second Vice-Chair

• Middlesex County Freeholder Charles Kenny, Third Vice-Chair

• Warren County Executive Jason Sarnoski, Secretary

From left to right:

NJTPA Board Executive Committee

Transportation Improvement Program (TIP)Updated every other year

Key Products

• Plan 2045:Connecting North Jerseyhttp://njtpa.org/Plan2045

• Together North Jersey: Regional Plan for Sustainable Developmenthttp://togethernorthjersey.com

Regional Plans

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Local Programs and Project Development Managed at the NJTPA

Local Capital Project Delivery Program (includes Local Concept Development phase and local TIP projects)

Local Safety (LSP) and High Risk Rural Roads Programs (HRRRP)

Local Safety Engineering Assistance Program (LSEAP) Consultant Assistance with Local Safety Program

Studies/Analyses Regional Transportation Alternatives and Safe Routes to

School Programs

• $164 million awarded • High-impact safety

projects

Local Safety & High Risk Rural Roads Program

• LSP/HRRRP bi-annual solicitation• Subregions prepare applications• Technical Review Committee reviews

applications and recommends projects to advance into the program

• Application process has become more rigorous

Project Background

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Growth of the Local Safety Program

$-

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

FY2005

FY2006

FY2007

FY2008

FY2009

FY2010

FY2011

FY2012

FY2013

FY2014

FY2015

FY2016

FY2017

FY2018

FY2019

FY2020

FY2021

FY2022

FY2023

Consultant support on an as needed basis with:• Data collection and analysis• Conceptual layouts• Reporting

Current RFP

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Union Countyhigh-crash corridor list 7th Street (CR 601) ranked #1

Step 1: Network Screening

Step 2: Identify proposed Safety Improvements

FY 2017-2018 LSP SolicitationUnion County - West and East 7th Street, City of Plainfield

Sample HSM Analysis

Step 3: AADT Growth and HSM Calculations

Sample HSM Analysis

Step 4: Benefit Cost Analysis

$ 2,115,000 Project Cost$ 3,225,673 Total Crash Benefit

1.53 Benefit / Cost Ratio

Sample HSM Analysis

Project Goal

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To help the Subregions develop comprehensive applications that will satisfy

the technical review committee for the LSP/HRRRP solicitation in order to advance

to design.

• The consultant effort is anticipated to start in January 2021.

• Project to be completed within 18 months of commencement.

Project Schedule

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• Series of assignments

• Determined during the application stage of (or just prior to) the annual solicitation of the LSP/HRRRP

• Involves collecting data and evaluating potential safety improvements in support of the applications

• Requires quick turn-around on individual assignments

Scope of Work

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Task 1: Analysis/Study

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• Conceptual layouts

• Crash analysis and crash diagrams

• Traffic counts, pedestrian counts, bicycle counts, traffic modeling, signal timing analysis, LOS analysis

• Lighting analysis

Task 1: Analysis/Study

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• Screen for the presence of wetlands, flood hazard areas, threatened and endangered (T&E) species, historic structures/districts and property impacts, etc.

• Evaluate potential ROW impacts/ deed searches

• HSM and Cost benefit analysis

Task 1: Analysis/Study

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Deliverables for Task 1:

• Conceptual level sketches/plans of proposed safety improvements

• Memorandum, reports and visual representations documenting the results/recommendations from the studies/analyses

Deliverables: • Administrative kick-off meeting• In person meetings• Bi-weekly updates• Meeting agendas• Scope of Work, schedule and cost estimate

for each assignment• Web-based project collaboration site• Final progress report

Task 2: Project Management & Coordination

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• Understanding of scope and technical approach

• Professional qualifications

• Ability to successfully perform work

• Relevant experience and technical competence

• Demonstrated knowledge of NJTPA region

• Clarity/thoroughness of proposal

Consultant Selection Criteria

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Consultant Qualifications - NJDOT Prequalification:

• H-1: Highway Design - Level A

• T-1: Traffic Engineering

Only those firms who have been prequalified for the specified disciplines this consultant effort entails and who submit evidence of their prequalification with the NJDOT with their proposal will be considered. Prequalification can be met by the prime or their subconsultant.

Consultant Eligibility & Documentation

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EEO/Affirmative Action• Letter of Federal Affirmative Action Plan

Approval

• Certificate of Employee Information Report issued by NJ Treasury

• Copy of Employee Information Report Form AA302 submitted to NJ Treasury

Consultant Eligibility & Documentation

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Federally Mandated DBE Participation Program• 13.23% participation goal

• DBE Certification by NJDOT, NJ TRANSIT or PANYNJ

• Or ESBE Certification by NJDOT

• State of NJ MBE/WBE or SBE Certifications issued by the Treasury do not satisfy this requirement

Consultant Eligibility & Documentation

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Insurance & Liability• Workers Compensation $1M• Commercial General Liability $3M• Automobile Liability $1M• Professional Liability/Errors & Omissions $1M

Consultant Eligibility & Documentation

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NJ Business Registration• Certificate to be submitted prior to contract

execution, for prime and all subconsultants

Disclosure of Investment Activities in Iran• Standard certification form to be submitted

with the proposal, for prime and all subconsultants

Consultant Eligibility & Documentation

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Deadline for Proposal is Wednesday, October 28, 2020 at 2:00 PM sharp

• Due to the COVID - 19 Pandemic, all proposals and supporting documentation must be submitted electronically through the Submit RFP Proposal Submission Form

• Inquiries pertaining to submission of a proposal should be directed to Angellita Young at young@njtpa.org.

How to Respond

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• Transmittal Letter– Identifying prime, project manager, person(s)authorized to negotiate on the respondent’s behalf, and any proposed subconsultants– Certifying respondent’s eligibility & commitment to the project

• Technical proposal in PDF Format

• Cost Proposal in both PDF and Excel Format.

How to Respond

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• Consultant team’s approach to the project • Firms experience/ability to complete work• Work plan and schedule• Staff plan, including table, organization chart,

qualifications & resumes of key staff• DBE/ESBE Participation Documentation• New Jersey Business Registration Certificate• Disclosure of Investment Activities in Iran forms • Firms commitment to quality management• NJDOT Prequalification Profile Sheet(s)

Technical Proposal Submission Requirements

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• Cost reimbursement contract subject to Federal and State Laws, Policies and Procedures

• Cost plus fixed fee contract, up to an agreed ceiling• Summary budget and detailed budget forms for each firm

on the project team using NJTPA’s Sample Budget Form– Budget Period– Salary/wages, staff-hours by tasks – Overhead– Direct Expenses– Subconsultant Fees– Fixed Fee (or profit)

Cost Proposal Submission Requirements

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• Follow-up questions must be submitted in writing to the Project Manager, with a copy to the Senior Director of Finance and Administration.

• Inquires received after October 8, 2020 may not be reviewed or considered.

• Questions and formal responses, including those from today's meeting, to be posted on our website by October 13, 2020.

• https://www.njtpa.org/Get-Involved/RFPs/RFP-RFQ/Current-RFPs.aspx

RFP Inquiries

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Important Dates

• Deadline for Consultant Inquires: October 8, 2020

• Deadline for Submission of Proposals: October 28, 2020

• Consultant Interviews Week of: November 30, 2020 (Tentative)

• Contract Award Date: January 2021 (Tentative)

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One Newark Center, 17th FloorNewark, NJ 07102(973) 639-8400www.njtpa.org

Questions?