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Rescue 1122 Pre-qualification Documents Tender No.PQ/10/2016-17 Backpack for Motorbike Ambulance

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Pre-qualification Documents For

Emergency Backpack with equipment for Motorbike Ambulance

Rescue 1122

Punjab Emergency Service Rescue 1122 Headquarters located at Emergency Services Academy

0.5 Km Motorway Service Lane, Thokar Niaz Baig, Lahore,

Email: [email protected], Ph: 0092-42-37515568, 042-37512222

URL: www.rescue.gov.pk

mailto:[email protected]

http://www.rescue.gov.pk/


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Table of Contents

Sr. No.

Chapter Page No.

1 Prequalification Notice

3

2 Introduction

4

3 Instructions

8

4 Documents Required

9

5 Prequalification Form

10

6 Evaluation Criteria

12

7 Terms & Conditions

13

8 Format for Covering Letter Annexure-A

14

9 Format for Integrity Pact Annexure-B

15

10 Format for Undertaking Annexure-C

16


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PUNJAB EMERGENCY SERVICE (RESCUE 1122) PRE-QUALIFICATION NOTICE FOR

EMERGENCY BACKPACK WITH EQUIPMENT No.PQ/10/2016-17

The Punjab Emergency Service (Rescue 1122) intends to pre-qualify reputed Manufacturers / authorized Distributors / Importers / Sole Agents of Foreign principals/ Firms / concerns duly authorized by the principal registered with Sales Tax and Income Tax departments, having sufficient managerial, technical, financial capabilities for the procurement of the following:

S/N Description Fee

1

Emergency Backpack with equipment including Trauma/ airways kits, Pulse Oximeter, Blood Pressure Monitor, Stethoscope, Glucometer, Splints, cervical Collar, Portable Oxygen Cylinder etc.

500

1) Prequalification documents are available and can be obtained on a written request and on payment of prescribed fee (non-refundable and non-adjustable) from Procurement Wing of the Service at Rescue 1122 Headquarters on any working day during office hours immediately after publication of this notice up to 07-03-2017. 2) Applications along with required information must reach the Procurement Wing by 08-03-2017 at 11:30 am which shall be opened on the same date at 12:30 pm in the presence of applicant firms or their authorized representatives, who choose to be present, in the Conference Room of Rescue 1122 Headquarters located at Emergency Services Academy, 0.5 Km Motorway Service Lane, Thokar Niaz Baig, Lahore 3) No application shall be accepted after due date and time. In case of holiday, pre-qualification procedure shall be done on next working day at same place and time. 4) Applicant who does not fulfill the minimum requirements as stipulated in the prequalification documents shall not be pre-qualified whereas only the pre-qualified firms shall be entitled to participate in the subsequent procurement proceedings. 5) Procurement shall be carried out as per Punjab Procurement Rules. 6) The pre-qualification notice is also available on PPRA and Punjab Emergency Service websites, www.ppra.punjab.gov.pk. and www.rescue.gov.pk. 7) The prequalification process initiated through Prequalification Notice No.PQ/05/2016-17 appeared in the daily Nawa-i-Waqt dated 17-01-2017, Daily Times dated 18-01-2017 is hereby cancelled. Therefore, applicant firms are required to apply afresh.

Procurement Wing, Punjab Emergency Service

Rescue 1122 Headquarters located at Emergency Services Academy 0.5 Km Motorway Service Lane, Thokar Niaz Baig, Lahore,

Email: [email protected], Ph: 0092-42-37515568, 042-37512222

http://www.ppra.punjab.gov.pk/

http://www.rescue.gov.pk/

mailto:[email protected]


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1. Introduction

The Punjab Emergency Service (Rescue 1122) (here in after referred

to “Service”) has been established under the Punjab Emergency Service Act,

2006 for professional management of emergencies such as road traffic

accidents, buildings collapse, hazardous material incidents, fires, disasters,

etc. The procurements in the Service are governed under the Punjab

Emergency Service Financial Rules 2007 and Punjab Procurement Rules,

2014 duly notified by Government of the Punjab.

2. The Rescue 1122 is providing emergency service in all Punjab and has

managed a large number of emergencies and has rescued millions of

emergency victims and saved losses worth billion of rupees. The Service

intends to procure 800 Emergency Backpack (including Trauma/ airways kits,

Pulse Oximeter, Blood Pressure Monitor, Stethoscope, Glucometer, Splints,

cervical Collar, Portable Oxygen Cylinder etc.) for Motorbike Ambulances.

The Motorbike Ambulance Service is to be started in 9 Divisional

Headquarters of Punjab, to ensure effective service delivery and improved

emergency response in congested areas and during peak hours.

3. In this connection, applications are invited from Manufacturers /

authorized Distributors / Importers / Sole Agents of Foreign principals/ Firms /

concerns duly authorized by the principal registered with Sales Tax and

Income Tax departments, having sufficient managerial, technical, financial

capabilities as well as appropriate experience, for prequalification for supply of

Backpack for Motorbike Ambulance Service.


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2. Instructions 1. The evaluation criteria given in this document shall be adopted for the

purpose of pre-qualification.

2. The applicant is required to go through all instructions, forms, terms

and conditions in the documents. Failure to furnish all requisite information /

documents not substantially responsive to the pre-qualification documents

shall be at the applicant’s risk and may result in the rejection of the

application.

3. All documents / statements submitted by the applicant for pre-

qualification shall be under Oath. In case any document or statement of the

applicant proves to be fake / false, non verifiable, fabricated or materially

incorrect information shall lead to disqualification of the applicant’s firm.

4. The pre-qualification shall be valid for said project. However if any

new project containing similar articles is approved before initiating of bids

invitation, the same may be considered and only prequalified applicants shall

be eligible to participate in subsequent bidding process.

5. This pre-qualification process shall be governed under Punjab

Procurement Rules, 2014, as amended from time to time and instructions of

the Government of the Punjab received during the completion of the process.

6. The application for pre-qualification shall not be accepted if:-

a) it is received after the time and date fixed for its receipt.

b) the prequalification documents are un-signed.

c) the prequalification documents are ambiguous;

d) the application is from the firms, black listed or suspended.

e) any erasing / cutting / crossing, etc. appearing in the

prequalification documents is not properly signed and stamped by

the authorized person.

f) the cash receipts (photocopy) for the purchase of prequalification

documents is not attached.


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3. Documents Required

The request for pre-qualification must comprise the following documents in

booklet shape (2 sets) duly numbered with proper annexure.

1. Company profile.

2. Valid Certificate of Company’s / Firm’s Registration / Incorporation under the

relevant laws of Pakistan.

3. Valid Income Tax Registration (Status Active with FBR).

4. Valid General Sales Tax Registration (Status Active with FBR).

5. Submission of undertaking on legal valid and attested stamp paper of

Rs.100/- that the firm is not blacklisted and not involved in litigation with any

of Provincial or Federal Government Department, Agency, Organization or

autonomous body anywhere in Pakistan. In case involved in any litigation

process, proof of dispute resolution is required.

6. Project of similar nature and complexity completed in last 05 years.

7. After sale service repair facility (Workshop) for medical related equipment (Mandatory

in Lahore and preferable in all divisional headquarters of Punjab.)

8. Income Tax Returns of the applicant.

9. Proof of Average Annual Sales of last 3 years.

10. Audited bank statement, profit & loss statements and balance sheets of last

03 years along with comparison of each statement for 3 years.

11. Photocopy of deposits slip of pre-qualification fee.

12. Proof of Quality Control Standards followed by the firm for manufacturing and

supply of medical related equipment, if any.

13. Duly filled pre-qualification form.

14. Integrity Pact duly signed and stamped by authorized representative.

15. Undertaking (All terms & conditions and qualifications listed anywhere in the

pre-qualification document have been carefully read and agreed to and abide

by these terms & conditions.

16. Any other document which the applicant deems appropriate to support his

application for pre-qualification.

17. Covering letter duly signed and stamped by authorized representative for pre-

qualification.

Note: Verifiable documentary proof of the mandatory and other requirements

mentioned in this document must be submitted with the pre-qualification application.

Non-compliance shall lead to rejection of the applicant for pre-qualification.


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4. Pre-Qualification Form

Particulars Company Name

Abbreviated Name

National Tax No. Sales Tax Registration No.

Total No. of Employees Company’s Date of Formation

Technical Staff Total Area of the Firm

Managerial Staff Owned / Rented

* Please attach copies of NTN and GST Registration

Title of

Firm

Public Limited

Private Limited

Sole Proprietor Joint Venture

Partnership

Type of Business

Manufac

turer

Authorized

Dealer

Reseller Others

If others (Please Specify)

Registered office address _____________________________________________________________________________

_____________________________________________________________________________

____________________________________________________________________________

Phone Fax

Email Address Website Address

Branch office address ____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Phone Fax

Manufacturing Facility Address ____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Phone Fax

Repair Facility (Workshop) Address

____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Phone Fax


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Financial Status

Company Net Worth

Company Turn Over (Last Three years)

Last 03 years of Company Profits

Year Profit/Loss

* Please Audited Balance Sheet for the last 03 years.

Machinery & Equipment (attached separate sheet

Detail of Technical Staff (Attach List): S/N Name Designation Qualification Total

Experience Experience with current firm

Training detail (Local and Abroad)

Any Technical Training Courses/ Workshops attended by Technical Staff:

Any MOU for Transfer of Technology/ Equipments with foreign Company:

Detail of Managerial Staff (Attach List): S/N Name Designation Qualification Total

Experience Experience with current firm

Training detail (Local and Abroad)

Any Management Training Courses/ Workshops attended by Managerial Staff:

Registration / Pre-qualification with other Departments in similar product:


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5. Evaluation Criteria

EVALUATION CRITERIA FOR EMERGENCY BACKPACK WITH EQUIPMENT

Pass Marks: Based on conditions listed in this document, application not meeting the 70% pass marks limit will be rejected. All applicants scoring greater than or equal to 70% of the marks will be accepted in pre-qualification. PROVISO: Provided that if none or only one (single) applicant exceeds the 70% pass marks, then the Service shall decrease the pass marks limit to 65%. In other words, if two or more applicants exceed, then the pass marks will not be decreased to 65%.

EVALUATION CRITERIA

S/N Description Requirement / Points

1 LEGAL (MANDATORY)

a) Certificate of Company/Firm Registration/ Incorporation under the laws of Pakistan

Mandatory

b) Valid Income Tax Registration Mandatory

c) Valid General Sales Tax Registration (Status Active with FBR)

Mandatory

d) Submission of undertaking on legal valid and attested stamp paper that the firm is not blacklisted and not involved in litigation with any of provincial or Federal Government Department, Agency, Organization or autonomous body anywhere in Pakistan. In case involved in any litigation process, proof of dispute resolution is required.

Mandatory

2 RELEVANT EXPERIENCE AND PAST PERFORMANCE:

25 Points

a) Establishment of firm (Max. 10 points)

Points for each year 10 years & above

1 point 10 Points

b) Medical equipment supplied during last five years (Max. 10 Points)

For orders costing Rs.15 M For orders costing above

Rs.20 M

5 points 10 points

c) Different national / international certification held by the applicant company in quality standards, processes, health & safety, environmental safety, etc. shall be preferred. (Max. (05 Points)

Points for each certification 5 certificates & more

01 point 05 points

3 MANAGERIAL & TECHNICAL CAPABILITIES 25 Points

a) Managerial Staff (Max. 10 Points)

(05-10) (11 & more)

05 points 10 points

b) Technical Staff for after sale service (Max 15 points)

Per Doctor / Engineer 03 & more

05 Points 15 Points.

4 ACHIEVEMENTS 5 Points

Achievements made by the firm Government organization or Chamber of Commerce & Industry

1 point for each achievement

5

5 EQUIPMENT & PLANT 15 Points

Manufacturer / authorized dealer for medical equipment

Inside Punjab 15 points

7 FINANCIAL POSITION 20 points

a) Average Annual Sales of last 3 years (Max. 10 Points)

Up to Rs.10 Million Over Rs.10 - Rs.50 Million Over Rs.50 – 100 Million

02 Points 04 Points 06 Points


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Over Rs.100 Million 10 Points

b) Average Bank Balance of last 3 years (Max. 05 Points)

Up to Rs.10 Million Over Rs.10- Rs.20 Million

Over Rs.20 Million

02 Points 04 Points 05 Points

c) Total Assets of the applicant firm (Max. 05 Points)

Up to Rs.50 Million Over Rs.50 - Rs.100 Million Over Rs.100-.Rs.150 Million

Over Rs.150 Million

01 Points 02 Points 03 Points 05 Points

8 AFTER SALES SERVICE FACILITY 10 points

Repair Facility (Workshop) for medical equipment

10 Points

Total Points 100 Points


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Terms and Conditions General

1) The Emergency Backpack and equipment shall be suitable for use in

tropical climate of Pakistan where blown dust and grit prevail frequently

round the year.

2) As the Emergency Backpack and equipment shall be used for the

rescue purpose throughout the Punjab, the manufacturer shall take

every precaution about the machines against ingress of the harmful

ingredient.

3) The Emergency Backpack and equipment shall bear the name of

Rescue1122 written at suitable place on lateral and back side as

approved by Service.

4) The offered Emergency Backpack and equipment should be latest

model.

5) The supplier shall provide Maintenance Manual with each unit.

6) Inspection: Emergency Backpack and equipment shall be inspected

by the authorized Inspection Committee at Lahore upon delivery.

7) The applicant shall provide last five years performance certificate from

the different clients of the government / semi government /

organization.

8) The conditional / vague bid shall not be accepted.

9) The Service may constitute a “Committee” which may visit the

applicant’s manufacturing facility / repair facility / business point, if

necessary.

10) The pre-qualification shall be valid for said project. However if any

new project containing similar articles is approved before initiating of

bids invitation, the same may be considered and only prequalified

applicants shall be eligible to participate in subsequent bidding process

11) This pre-qualification process shall be governed under Punjab

Procurement Rules, 2014, as amended from time to time and

instructions of the Government of the Punjab received during the

completion of the process.


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ANNEXURE-A Format for Covering Letter

To (Name and address of Purchaser) Subject ________________________________________________. Dear Sir, 1. Having examined the Pre-qualification document and Appendixes we, the undersigned, in conformity with the said document, offer to provide the said items on terms of reference to be signed upon the award of Purchase Order/Contract. 2. We undertake, if our proposal is accepted, to provide the items/services comprise in the contract within time frame specified, starting from the date of receipt of notification of award from the Purchaser. 3. We agree to abide by this proposal for the period of ____ days (as per requirement of the project) from the date of opening and it shall remain binding upon us and may be accepted at any time before the expiration of that period. 4. We agree to execute a contract in the form to be communicated by the (insert name of the Purchaser)_, incorporating all agreements with such alterations or additions thereto as may be necessary to adapt such agreement to the circumstances of the standard. 5. Unless and until a formal agreement is prepared and executed this proposal together with your written acceptance thereof shall constitute a binding contract agreement. 6. We understand that you are not bound to accept any proposal you may receive, not to give any reason for rejection of any proposal and that you will not defray any expenses incurred by us in Pre-Qualification.

_______________________________ Authorized Signatures with Official Seal


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ANNEXURE-B INTEGRITY PACT

(To be submitted on Legal Stamp Paper)

AFFIDAVIT

We (Name of the Firm/Contractor)_ being the first duly sworn on oath submit, that Mr. / Ms. ________ (if participating through agent / representative) is the agent / representative duly authorized by _(Name of the Firm/Contractor)_ hereinafter called the Supplier/Contractor to submit the attached proposal to the _(Name of the Purchaser)_. Affiant further states that the said M/s (Firm/Company Name) has not paid, given or donate or agreed to pay, given or donate to any line officer or employee of the _(Name of the Purchaser)_ any money or thing of value, either directly or indirectly, for special consideration in the letting of the contract, or for giving undue advantage to any of the Firm/Contractor in the Pre-Qualification Process and in the evaluation and selection of the Firm/Contractor for contract or Participating in further Procurement Procedures or for refraining from properly and thoroughly maintaining projects implementations, reporting violation of the contract specification or other forms of non-compliance. [The Firm/Contractor] certifies that it has made and will make full disclosure of all agreements and arrangements with all persons in respect of or related to the transaction with the Purchaser and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty / support. [The Firm/Contractor] accepts full responsibility and strict liability for making any false declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty / support. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other right and remedies available to the Purchaser under any law, contract or other instrument, be voidable at the option of the Purchaser. Notwithstanding any rights and remedies exercised by the Purchaser in this regard, [the Firm/Contractor] agrees to indemnify the Purchaser for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to the Purchaser in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [the Firm/Contractor] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from the Purchaser.

_________________ Authorized Signature & Stamp

Subscribed and sworn to me this ________ day of _____ 20__ Verified by the Notary Public


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ANNEXURE-C UNDERTAKING

It is certified that the information furnished herein and as per the document

submitted is true and correct and nothing has been concealed or tampered

with. We have gone through all the conditions of Pre-qualification and are

liable to any punitive action for furnishing false information / documents.

Dated this _____ day of ____________________ 20__

Signature (Company Seal) __________________ In the capacity of (duly authorized to sign proposals for and on behalf of company/firm)

.....................................End of Document..............................................