pre-submittal meeting · · 2018-03-05office of the city engineer ... aaron laroque, civil...
TRANSCRIPT
CITY OF PHOENIX
WATER SERVICES DEPARTMENT
WELL #314 AQUIFER STORAGE AND RECOVERY
WELL PROGRAM
DESIGN SERVICES
PROJECT NO. WS85507004-1
AND
WELL #314 AQUIFER STORAGE AND RECOVERY
INSTALLATION AND TESTING OF INFRASTRUCTURE
CONSTRUCTION MANAGER AT RISK
PROJECT NO. WS85507004-1
March 5, 2018
Pre-Submittal Meeting
Julie B. Smith, Contracts Specialist
Point of Contact for Submittals and RFQ Questions
Office of the City Engineer
[email protected] (602) 534-2418
Aaron LaRoque, Civil Engineer III – Project Manager
Water Services Department
EO Programs Assistant
CMAR Point of Contact for SBE Questions
Equal Opportunity Department
Welcome and Introductions
Sign-in please
Sign-in sheet and PowerPoint will be posted on
Procurement’s website:
https://www.phoenix.gov/streets/procurement/current-opportunities
Click on respective project, then click on:
■ Planholder List ■ RFQ ■ Notification (if applicable)
It is your responsibility as an RFQ holder to determine, prior to
submittal, if any Notifications have been issued
Please hold questions until Q&A period
This is the ONLY opportunity to discuss this project with
City staff
Meeting Overview
All Firms MUST Be Registered in the Vendor Management
System PRIOR TO SUBMITTING A PROPOSAL
New Firms – After Registering, the City will send an e-mail
with a vendor number approx. 2 days
The VENDOR NUMBER is to be included on the
Information Sheet of the Statement Of Qualifications and the
Proposal package envelope. Information on how to register
with the City is available at:
• https://www.phoenix.gov/finance/vendorsreg
Vendor Registration
SMALL BUSINESS ENTERPRISE PROGRAM (SBE)
Goal Setting Methodology
Goals are established by City of Phoenix Goal Setting Committee
Successful Prime will work with the Small Business Team prior to goal setting
CMAR Goals required to be met at each GMP & during the life of the project
NO established small business goals for Design ContractsPre-Award Requirements
No SBE documents due at time of submittal
Outreach Efforts and SBE Plan should be actively in development
Post-Award SBE Requirements
Contractor’s Statement of Proposed SBE Utilization - at each GMP
Letter of Intent to Perform – at each GMP
SBE firms must be certified at the time of each GMP
All subcontractors/suppliers must be reported in B2G System and will be
tracked and reported by the Equal Opportunity Department
To locate certified firms visit:https://phoenix.diversitycompliance.com
Select:
City of
Phoenix
Directory
of SBE
Certified
Firms
REMEMBER
confirm
certification
status of a
firm
SMALL BUSINESS OUTREACH AND COMPLIANCE
SBE - CONTACT INFORMATION
Equal Opportunity Specialist
Equal Opportunity Department
200 W. Washington Street, 15th Floor
Phoenix, AZ 85003
602.534.1279
Project Description
Scope of Work Design Services
Construction Manager at Risk Services (CMAR)
Statement of Qualifications Evaluation Criteria and
Submittal Requirements Design Services
Construction Manager at Risk Services (CMAR)
Selection Schedule Design Services
Construction Manager at Risk Services (CMAR)
Questions
Agenda
Well #314 Aquifer Storage and Recovery
Located at 4002 E. Dynamite Road, Phoenix, AZ
Water pumped from the Well will be used to supplement potable
water supplies
The City will store surplus potable water in the aquifer through
Well #314 by direct injection
Anticipated injection rate is about 1,200 gpm
Goal of the Well is to augment the City’s potable water resources
Project Description
Design Services Consultant
Evaluate the City’s pipe system near Well #314
Ensure ASR Well #314 is integrated property into the existing potable
distribution system
Determine if any changes should be made to reduce construction costs
Prepare and submit for review and approval project documents at 60, 90
and 100%
Provide support services for project award
Scope of Work
Construction Manager at Risk Services
Design Phase Services by the CMAR Recommendations regarding design alternatives
Preliminary estimates for design alternatives
Provide detailed cost estimating, project planning, and scheduling
Provide evaluation of all options and constructability studies and design
Assist in permitting processes
Cost models for selected design alternatives and value engineering
Participate with City in process to set SBE goals and participation
Protect owner’s sensitivity to quality, safety and environmental factors
Construction Phase Services by the CMAR Construction of selected alternative per final plans and specifications
Select subcontractors / suppliers
Prepare Guaranteed Maximum Price (GMP) proposal (w/ approval by City)
Coordinate with various COP departments, other agencies, utility companies, etc.
Schedule and manage site operations
Bid / award / manage all construction related contracts
Meet City bid requirements including local and SBE participation goals
Bond and insure the construction
Scope of Work
QUESTIONS
ON
SCOPE?
Design Services - Consultant
A. General Information – 10 points
B. Design Experience of Prime Firm – 20 points
C. Construction Administration & Inspection Experience of Prime Firm –
15 points
D. Experience of Key Personnel and Subconsultants – 20 points
E. Project Understanding and Approach – 30 points
F. Overall Evaluation of Firm and its perceived ability to provide required
services – 5 points
Statement of Qualifications Criteria
Construction Manager at Risk Services – CMAR
A. General information – 10 points
B. Experience and qualifications of the firm – 25 points
C. Experience of key personnel to be assigned to project – 30 points
D. Understanding of project and approach to performing required services
– 30 points
E. Overall evaluation of firm and its perceived ability to provide required
services – 5 points
Statement of Qualifications Criteria
NEW Information Sheet – 1 page, company name, address and contact
information (include email and phone number of contact person)
Evaluation Criteria (include project organization chart)
Additional Content (resumes or other information)
MAXIMUM pages permitted is 10 pages:
+ Evaluation Criteria (including organizational chart)
+ Additional Content (resumes or other information)
+ Photos, charts / graphs or other evaluation content
= 10 MAXIMUM pages permitted
Statement of Qualifications Criteria
Each page side with criteria information will be counted.
Pages that have photos, charts, and graphs will be counted toward maximum number of pages.
Information Sheet, front and back covers, Table of Contents and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel.
Statement of Qualifications Criteria (cont.)
Submit 7 copies of the SOQ.
SOQ due: 12:00p.m. Noon – Arizona, local time
Friday, March 16, 2018
Phoenix City Hall
200 West Washington Street
6th Floor, Submittal Box
Include firm name, procurement title and vendor number on
submittal envelope
Statement of Qualifications Due Date
Receipt of submittal after specified cut-off date and
time.
Too few copies of the submittal.
Deposit of submittal in the wrong location.
Violating “Contact with City Employees” policy.
Grounds for Disqualification
DESIGN CONSULTANT SERVICES
SOQ’s Due March 16, 2018
Firm Notified for Award April, 2018
Scope Meeting April, 2018
CONSTRUCTION MANAGER AT RISK
SOQ’s Due March 16, 2018
Contractor Notified for Award April, 2018
Scope Meeting April, 2018
Selection Schedule
https://www.phoenix.gov/streets/procurement/current-opportunities
Notifications (if any)
Plan Holder List
Award
Interviews – if applicable
Pre-submittal Power Point Presentation
Pre-submittal Sign-in sheet
Street Transportation Procurement
Section WEBPAGE
E-mail your questions to:
Thank You for Attending !!!
Julie B. Smith
Contract Specialist II
(602) 534-2418
Questions After Today