pre-submittal meeting - phoenix, arizona...2010/05/17 · soq due: 12:00pm noon –arizona local...
TRANSCRIPT
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CITY OF PHOENIX
REQUEST FOR QUALIFICATIONS
STREET TRANSPORTATION DEPARTMENT
STREET PLANNING AND DESIGN
GUIDELINES MANUAL REVISION
DESIGN SERVICES
PROJECT NO. ST85140050-1 & ST85140050-2
October 5, 2017
Pre-Submittal Meeting
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Debra Russell, Contracts Specialist – Team Lead
Point of Contact for Submittals and RFQ Questions
Office of the City Engineer
[email protected] (602) 256-3444
Mani Kumar, Traffic Engineer III, Street Transportation Department
Project Manager
Welcome and Introductions
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Sign-in please
Sign-in sheet and PowerPoint will be posted on
Procurement’s website:
https://www.phoenix.gov/streets/procurement/current-opportunities
Click on respective project, then click on:
■ Planholder List ■ RFQ ■ Notification (if applicable)
It is your responsibility as an RFQ holder to determine, prior
to submittal, if any Notifications have been issued
Please hold questions until Q&A period
This is the ONLY opportunity to discuss this project with
City staff
Meeting Overview
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All Firms SHOULD Be Registered in the Vendor
Management System PRIOR TO SUBMITTING A
PROPOSAL
New Firms – After Registering, the City will send an
e-mail with a vendor number approx. 2 days
NEW: The VENDOR NUMBER is to be included on
the cover of the Statement Of Qualifications OR
Proposal package envelope. Information on how to
register with the City is available at:
https://www.phoenix.gov/finance/vendorsreg
Vendor Registration
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Project Description
Project Scope of Work
Statement of Qualifications Evaluation Criteria
Submittal Requirements
Selection Schedule
Questions?
Agenda
Project Description
Develop/ update the Street Transportation Department
Planning and Design Guidelines Manual, focusing on key
issues pertinent to Phoenix that staff deals with on a daily
basis. We don’t want this to gather dust on the shelf!
Modify street classification map and cross-sections that
reflect our changing multi-modal focus and integrate
proposed changes.
Integrate key multi-modal principles and contents from
City and regional plans and policies such as Complete
Street policy and principles, T2050, Bike Master Plan,
PlanPhx, Phoenix Downtown Transportation Plan.
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Project Description (Cont.)
Integrate best practices from national peer cities.
Key: Create a strong visual document.
The guidelines will attempt to make City streets safer for all
users while insuring that our roadway planning and design
principles and construction methods are in compliance with
nationally adopted standards. Reference other applicable
guidance pertaining to street planning, design and construction
from NACTO, AASHTO, MUTCD, FHWA, ADA, MAG.
Develop a series of potential code changes that improve safety,
use of alternative modes of transportation to move Complete
Streets forward and to think of effectively using the space within
the existing curb lines.
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Scope of Work
The project includes, but is not limited to, the following
primary tasks:
Kick-Off Meeting
Stakeholder Outreach
Recommended Modifications Outline
Public Outreach (public meetings or online feedback)
Draft Final Guidelines
Final Guidelines
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Technical Advisory Committee (TAC)
TAC will meet at various times during project duration to
provide input on:
Content of Guidelines
Review of Final Guidelines
Consists of outside stakeholders and city staff (e.g.
Phoenix Street Department Management, Planning and
Development, Fire etc.)
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Public Outreach
Up to (2) two public meetings (locations TBD)
May utilize Village Planning Committee Meetings
Update project webpage (city staff)
On-line and hard copy surveys (city staff and consultant)
Public Involvement Summary (city staff and consultant)
Other innovative approaches
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QUESTIONS?
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A. General Information – 10 points
B. Design Experience of the Prime Firm – 25 points
C. Experience of Key Personnel & Subconsultants - 25
points
D. Project Understanding & Approach – 35 points
E. Overall Evaluation of the Firm – 5 points
Provide responses in the order listed in the RFQ
Be complete, be concise
Statement of Qualifications Criteria
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Cover Letter (company name, address and contact
information)
Evaluation Criteria (including project organizational
chart)
Additional Content (resumes or other information)
MAXIMUM pages permitted is 12 pages:
+ Evaluation Criteria (including organizational chart)
+ Additional Content (resumes or other information)
+ Photos, charts / graphs or other evaluation content
= 12 MAXIMUM pages permitted
Statement of Qualifications Criteria (Cont.)
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Each page side with criteria information will be counted.
Pages that have photos, charts, and graphs will be counted toward maximum number of pages.
Cover letter, front and back covers, Table of Contents and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel.
Statement of Qualifications Criteria (cont.)
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Submit 7 copies of the SOQ.
SOQ due: 12:00pm Noon – Arizona local time
Friday, October 20, 2017
Phoenix City Hall
200 West Washington Street, 6th Floor
Submittal Box
Include firm name & procurement title on submittal envelope
Statement of Qualifications Criteria (cont.)
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Each SOQ will be evaluated according to the evaluation
criteria in the RFQ.
Interviews will be conducted.
One consultant will be selected.
A contract will be executed upon completion of
negotiations of contract terms and City Council approval.
Selection Process
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Receipt of submittal after specified cut-off date and
time.
Too few copies of the submittal.
Deposit of submittal in the wrong location.
Violating “Contact with City Employees” policy.
Grounds for Disqualification
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SOQ’s Due October 20, 2017
Firms Notified for Interview November 7, 2017
Interviews November 29, 2017
Scope Meeting January 2018
Selection Schedule
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https://www.phoenix.gov/streets/procurement/current-opportunities
Notifications (if any)
Plan Holder List
Award
Interviews
Pre-submittal Power Point Presentation
Pre-submittal Sign-in sheet
Street Transportation Procurement
Section WEBPAGE
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12:00 P.M. Noon, Arizona local time
Friday, October 20, 2017
City Hall, 200 W. Washington Street
6th Floor, Submittal Box
SOQ Due Date
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E-mail your questions to:
PROJECT TITLE:
STREET PLANNING AND DESIGN
GUIDELINES MANUAL REVISION
PROJECT NO. ST85140050-1 & ST85140050-2
Debra Russell
Contract Specialist – Team Lead
(602) 256-3444
Thank You !!!
Questions After Today
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OPEN FOR QUESTIONS
&
THANK YOU FOR ATTENDING