precinct chair

Precinct Chair TRAINING

FALL 2016

PHASE III – PRESENTATION

Adapted by the Harris County Republican Party. Used by permission of the Republican Party of Texas.

I pledge allegiance to the flag Of the United States of America

And to the Republic for which it stands One naIon, under God, indivisible

With liberty and jusIce for all

Honor the Texas Flag. I pledge allegiance to Thee, Texas, One State Under God, One and indivisible.

Honor the Texas Flag. I pledge allegiance to Thee, Texas, One State Under God, One and indivisible.

Training & Development Commi<ee’s MISSION

Provide Actual Tools for Actual Results to: u  Develop Team of Volunteers u  Engage MORE Republican voters u  Produce MORE Republican votes

County ExecuHve Commi<ees (CEC) The County Chairman plus the Precinct

Chairman from each Precinct

State Republican ExecuHve Commi<ee (SREC)

State Chairman & Vice Chairman plus Two RepresentaHves from

each Senatorial District

Republican NaHonal Commi<ee (RNC)

RepresentaHves from all States

Precinct OrganizaHons (Precinct Chair & Volunteers)

Number of Precinct Chairs based on the number of the County’s VoHng Precincts

REPUBLICAN PARTY STRUCTURE

**Precinct Chairs serve for 2 year terms & must file again in each Primary ElecHon. (Primary ElecHons & Filing Dates are subject to change)

TEXAS ELECTION CYCLE

Year 1 (2017)

January: PresidenIal InauguraIon Jan-‐May: LegislaIve Session

Candidate Filing for Primary ElecIon

Year 3 (2019)

January: Gubernatorial InauguraIon Jan-‐May: LegislaIve Session

Candidate Filing for Primary ElecIon

Year 2 (2018)

Primary ElecIon Precinct/ SD/County ConvenIons

June: State ConvenIon November: General ElecIon

(Gubernatorial)

Year 4 (2016)(2020)

Primary ElecIon Precinct/SD/County ConvenIons

June: State ConvenIon July/August: NaIonal ConvenIon

November: General ElecIon (PresidenIal)

What do Precinct Chairs Do?

You are the elected Republican poli2cal leader in your precinct and as Precinct Chairman, your #1 goal is to maximize the Republican vote in your precinct! You do this by: u  IdenHfying Voters u  Gefng Voters u  Registering Voters u  Informing Voters u  Turning Out Voters

Role of Precinct Chair VOTERS

As Precinct Chairman, you also sit on the Harris County Execu2ve CommiCee (HREC). As Precinct Chairman, you have responsibili2es in your local elec2ons. In addi2on to maximizing the Republican vote, ways to be involved include:

u  Primary ElecHon – Campaigning u  Primary ElecHon – Working at the Polls u  General ElecHon – Campaigning u  General ElecHon – Working at the Polls

Role of Precinct Chair POLLS

As Precinct Chairman, you have responsibiliDes in the convenDon process. These include: u Precinct ConvenHons u Senatorial District (SD) ConvenHons u State ConvenHons

Role of Precinct Chair CONVENTIONS

Use Advantage & NaDonBuilder Know Your Universal Login Email & Password: Your Password is lower case “hcrp” followed by your precinct# and “!” Sample: hcrp363!

Obtain your Precinct Voter Data for: u  Republican Voters u  Independent Voters u  Undecided Voters

Host Face-‐to-‐Face MeeDngs

u  Select Date & Time u  Find a Speaker u  NoHfy HCRP u  Publicize MeeHng u  Plan Refreshments u  Follow-‐up

Publicize Face-‐to-‐Face MeeDngs

u  Prepare color flyers –  Deliver door-‐to-‐door –  Post on calendars on community websites

u  Mail le<er/postcard to neighbors

u  Phone calls u  Remind guest & speakers of the event

YOU’RE INVITED Picnic in the Park

with our

GOP Candidates A Neighbor to Neighbor Day

Hosted by HD 130 Precinct Chairs Charlotte Lampe – Precinct 828

Liz Phillips - Precinct 667

Perky Savage - Precinct 519

Ann Pavalock - Precinct 481

Cherry Tree Director – Rosalie Dillon

Sunday, September 7th, 2014 from 1PM until 4PM

Lakewood Glen Community Center

13310 Louetta, Cypress, TX 77429

This is an excellent opportunity to meet Republican Candidates that are on the November Ballot, local issues about the Low Income Housing that has NOT gone away, the status of the Grant Road widening and Republican Clubs in our area.

For further info call - Call Charlotte Lampe @713.927.7961

Bring your lawn chairs - Light Refreshments will be served!

Join Forces with Others

u  Contact neighboring Precinct Chairs u  Connect with HCRP Satellite Office Personnel & Volunteers u  Make alliances with conservaHve-‐minded Realtors u  Ask Republican Voters to make you aware of new residents

in your precinct so you can reach out to them

Recruit Previous ElecDon ParDcipants

u  Those who have a<ended: §  Precinct ConvenHon §  Senate District ConvenHon

u  Previous Poll Workers

u  Sign-‐up Sheets (at Primary ElecHons only)

§  Not allowed at General ElecHon

Find ElecDon Workers

u  Resources: u  HCRP u  Harris County Clerk’s Office u  Friends and Associates u  Your Precinct Volunteers

Make Specific Requests

For First-‐Hme Volunteers:

Make their tasks ü Easy ü Do-‐able ü Fun

What Do I Do With Volunteers?

IDENTIFY GOALS

LOCATE VOLUNTEERS

SET DATES/TIMES for EVENTS

INTERACT with VOTERS

… ASK VOLUNTEERS FOR HELP!

Find Volunteers While Block Walking

u  Door-‐to-‐Door Visits: §  Seek Registered Republicans & Like-‐Minded Neighbors

u  Introduce Yourself u  Ask to Join GOTV Efforts

u  Connect with Voters u  Build a CoaliHon of

Neighborhood Support

What Can Volunteers Do?

u  Use Advantage App for Block Walking

u  Have Volunteers Phone from Home to Call Precinct Voters

u  Get Out the Vote (GOTV)


u  Deliver Candidate Yard Signs & Campaign Literature in their Precinct for: President & Down Ballot Republican Candidates!

u  Work in Phone Bank at any HCRP Office

What Can Volunteers Do? u  Become Volunteer Deputy Voter Registrars to register voters.

u  All Volunteers can pass out Voter RegistraHon mail-‐in cards… to like-‐minded voters


u  Address and stamp le<ers and postcards to:

ü  Announce Local Area PoliHcal Events & Volunteer OpportuniHes

ü  Let Voters know RegistraHon & VoHng Deadlines

ü  Direct Voters to VoHng LocaHon

UDlize Advantage Mobile App & NaDonBuilder Program

UDlize Personal Social Media

u  Facebook u  Twi<er u  Instagram u  Snapchat u  YouTube u  WhatsApp u  E-‐mail u  SMS (TexHng)

u Direct communicaHons can be sent without HCRP approval

u E-‐blasts can be sent to voters from NaHonBuilder

u E-‐blasts must be approved by HCRP Send Eblast data to HCRP with: Precinct Chair RequesHng E-‐blast Voters’ Names & Email Addresses

UDlize Neighborhood Social Media Community / Neighborhood Websites & Facebook Groups:

UDlize All HCRP Webtools

www.HarrisCountyGOP.com

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AcHon Plan FORM is in Vol. III – Training Manual GOALS:

q  IdenHfy New Voters in Your Precinct q  Schedule Precinct Meet & Greets

q  Personally Introduce Candidates to

Voters (Events & Block Walking)

q  Register New Republican Voters q  Call Voters / Get Out The Vote (GOTV)

q  Create Your Personal ElecHon Flyer q Write Your Endorsement Le<er

q  Distribute Your Endorsement Le<er

(Before Early VoHng is best!)

q  Pass Out Candidate Literature & Signs

q  Schedule Block Walks

TOOLS: u  Use NaHonBuilder & Advantage u  Block Walking

u  Email

u  Community Events / Booths

u  Phone Banks/Phone from Home

u  Flyers, Le<ers, & Campaign Literature

u  Precinct Maps (www.HarrisVotes.com)

u  Neighborhood Website & Social Media

GOAL PLANNING FORM -‐ “COUNTDOWN TO ELECTION”

Checklist & InstrucDons q  Walk List q  Map of Precinct q  Door Hangers/Campaign Literature q  Voter RegistraIon Cards q  Hat

q Sunscreen q Comfortable Shoes q BoZled Water q Name Tags q Cell Phone

A team of at least three works best. One drives down the block while the other two walk on each side. Driver pick ups walkers to go to the next block. If a home looks unsafe, please do not approach and move on to the next home. Please use sidewalks & street and do not walk across lawns. Please place the door hanger on the door and leave. If using the Advantage program calls for voter idenHficaHon, please stay close to the script. If someone wants to engage in a conversaHon, please be polite and avoid heated debates with voters. Please do not enter someone’s home (even if the situaHon looks safe). Have fun and be safe!

u  Events u  Volunteer Sign Up sheet u Request DonaIons for a Face to Face MeeIng u Endorsement LeZers

Templates will be posted on GOP website under (Precinct Chair Resources)

35

www.HarrisCountyGOP.com

YOU’RE INVITED Picnic in the Park

with our

GOP Candidates A Neighbor to Neighbor Day

Hosted by HD 130 Precinct Chairs Charlotte Lampe – Precinct 828

Liz Phillips - Precinct 667

Perky Savage - Precinct 519

Ann Pavalock - Precinct 481

Cherry Tree Director – Rosalie Dillon

Sunday, September 7th, 2014 from 1PM until 4PM

Lakewood Glen Community Center

13310 Louetta, Cypress, TX 77429

This is an excellent opportunity to meet Republican Candidates that are on the November Ballot, local issues about the Low Income Housing that has NOT gone away, the status of the Grant Road widening and Republican Clubs in our area.

For further info call - Call Charlotte Lampe @713.927.7961

Bring your lawn chairs - Light Refreshments will be served!

Precinct Chair’s name and contact information

37

(Your name) (Address)

(Your Contact Information)

Please RSVP to [Insert Your Contact InformaIon Here]

Home of [Your Name,] Precinct Chair [Your Address] [Phone Number]

For a Face-‐to-‐Face MeeDng Date Republican/Senator Name Address City, State, Zip Dear (Insert Name)

On behalf of Precinct _______, I am wriHng to request a meeHng with us on Date Time at Place. We are featuring a Pizza and PoliHcs discussion with Republican voters in our Precinct ________. I am esHmaHng ___ people will a<end. I would appreciate your consideraHon of a donaHon in the following areas….

Messaging q  Postcards q  Postage q  DonaHons q  Copies

Sincerely, (Insert your Name) Precinct # Address Contact informaHon Email *Will provide receipts for all expenditures

Dear Friends and Neighbors of Precinct #, Since my election as your Republican Chair in July 2012, I have been busy creating a

network of fellow patriots that have volunteered to spread the word throughout our neighborhoods. It has been a productive two years and I want to thank the dedicated neighbors that have come forward to help us all stay connected to the political process in our community, county and state. If you have NOT received an invite through the mail or a bright yellow handout on your door step please drop me a line at (Your email) and we will get connected.

My husband, David and I have had 3 Politics and Pizza meetings in our home since my election. These casual, informative meetings provide an up close and personal opportunity to meet our elected officials. Our guest speakers have been our State Representative of 130. Allen Fletcher, Chris Daniel, who is currently running for reelected as District Clerk of Harris County, Ray Laughter, Vice Chancellor for External Affairs, Lone Star College, David Riddle, Harris County Republican Chairman of Senate District 7 (he is our local guy who is the liaison to the State Republican Party) and a small group meeting with Nasir Malik, who is running for Just of the Peace, Precinct 4, Place 2. Also, I was elected by my fellow Precinct Chairs of Senate District 7 to represent them on the Local Government Committee to bring more attention to local entities such as school board & college board trustee elections, ESD Districts to name a few.

In February, we had the first Christmas Party of 2014 ( because I still had our 12 Christmas trees up) with State Senator Dan Patrick who is running for LT. Governor and his lovely wife Jan. It was a great showing of 60+ neighbors. It was a powerful group of people who had the opportunity to meet a candidate who is running for one of the most power offices in the entire state of Texas.

This election cycle is extremely important. It is very true that there is a great deal of money and effort coming into the state of TEXAS to turn us BLUE. It is happening, I have witnessed it. PLEASE VOTE!!! There are a few candidates I would like to bring to your attention… •  National Candidate •  State Candidate •  Local Candidate •  Local Candidate •  Local Candidate •  Endorsements I have spent the last 6 months personally meeting, researching and evaluation all of the candidates I am listing here for your consideration. Should you have any questions please feel free to call me @ (your phone number) or email me at (your email). I Humbly ask for your consideration and support the above mentioned races and those on the following page. Thank you, Precinct Chair name, GOP Precinct Chair #

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Dear Precinct # Resident: You can make a difference by voIng Republican on November 8, 2016. We need to turn out all Republican voters

so we can retain our hold on the full slate of office holders at the state level, including the Governor’s race. And we need to return Harris County to Republican judges, like it was before a number of Democrat judges were elected on Obama’s coaZails in 2008. Make sure you and your friends get out and vote.

I recommend that you vote a straight Republican Hcket. This is extremely important since I recently learned that some 30% of Republicans do not vote a straight Hcket, and choose to select candidates mostly at the top of the ballot. Most democrats, however, choose otherwise and as a result there is a significant drop off in votes at the bo<om of the Hcket for conservaHves, where you will find the judge posiHons. This year there are 64 judges up for elecHon.

We need to elect conservaIve judges that will uphold the law, not legislate from the bench, not put criminals back on the street, not implement anI-‐family liberal policies and follow the ConsItuIon in their rulings, unlike liberal judges. I can give many examples of why this is important; we only need to look at the recent ruling by a South Texas Democrat District Judge that put a stop to our Voter ID law that was passed overwhelmingly by our legislature. Fortunately, it has now been overruled, in our favor, by the US Supreme Court. So, if you choose not to vote straight Icket, make sure that you vote every posiIon throughout the ballot.

I also recommend a “FOR” vote on ProposiIon 1, the consItuIonal amendment providing for the use and dedicaIon of monies transferred to the state highway fund for compleIon, construcIon and maintenance projects.

If you have received a Ballot by Mail, have not mailed it back and want to vote in person, you will need to bring the ballot to the polling locaIon so that it can be cancelled before you will be allowed to vote.

Early voIng is Oct. XXX through Oct. XXX, 2016 and it will be held at Nonngham Park, 926 Country Place Dr. across from Thornwood Elementary. Oct.XXX , 8am-‐4:30pm; Oct XXX, 7am-‐7pm. VoIng on elecIon day will be at Nonngham Elementary School.

Begin now to get everyone you know to vote. And let’s conInue our record as a leading precinct in percentage of registered voters voIng. In fact, let’s try to break our record this Ime.

42 *** AddiHonal TEMPLATE Le<ers / Forms on HCRP website

Phone Bank Script Live -‐ Hello, this is (your name) calling on behalf of the Harris County Republican Party. It is criIcal that all Republicans go to the polls and vote. Early voIng begins on October XXX and runs through November XXX. ElecIon Day is November 8th. Please vote, and when you do please vote straight Republican. Thank you for your Ime and have a pleasant day. Answering Machine -‐ Hello, this is (your name) calling on behalf of the Harris County Republican Party. This is the most important elecIon in our lifeIme, so it is criIcal that all Republicans go to the polls and vote. Early voIng begins on October XXX and runs through November XXX. ElecIon Day is November 6th. For early voIng Imes and locaIons, please visit www.harriscountygop.com . Please vote, and when you do, please vote straight Republican. Thank you for your Ime and have a pleasant day. *** A<enHon Phoner-‐ This script is not an ID message. It is GOTV (Get Out The Vote) only. That said, we’re not asking you to keep track of any responses. Although helpful for other projects, this will slow down the GOTV effort. Simply read the script (to a live pick-‐up or an answering machine), disconnect and move on to the next unique number. Thank you for your service. For general informaIon, please instruct them to go to www.harriscountygop.com If someone asks for early voIng Imes and/or locaIons, please instruct them to go to www.harriscountygop.com and click on early voIng Imes.

q Republican Plavorm q Democrat Plavorm q Precinct ConvenHon A<endance List q Voter RegistraHon/Change of Address Postcards q Previous General ElecHon Results for your Precinct q ApplicaHons for Ballot by Mail q  Install NaHonBuilder & Advantage Apps (phones, tablets, computers)

Very Important During ElecDon Season… u Sample Ballot for your Precinct u Your Endorsement Le<er & Campaign Literature u Early VoHng & ElecHon Day LocaHons for Your Precinct u Candidate Contact List (for all Republican Candidates)

Use Advantage & NaDonBuilder Know Your Universal Login Email & Password: Your Password is lower case “hcrp” followed by your precinct# and “!” Sample: hcrp363!

Obtain your Precinct Voter Data for: u  Republican Voters u  Independent Voters u  Undecided Voters

u  HCRP Database Soqware §  Recruit Volunteers §  Communicate with Voters §  Organize Voter Data §  NaIonBuilder Data Syncs w/Advantage Mobile App

§  Can be accessed from your

Computer or any Mobile Device

u  HCRP website login access u  Use HCRP Universal Login

u  Not a (GOTV) tool!

u Advantage App is the Get Out The Vote (GOTV) tool.

u  HCRP Soqware with a Mobile App:

u  Easy Voter Data Access & Mobile Data Entry

u  Advantage Mobile App Data Syncs with NaIonBuilder to update HCRP Voter Database

u  HCRP website login access u  Use HCRP Universal Login

u  Advantages of Advantage App:

§  Block Walking Lists §  Voter Phone #’s for Phone Bank §  Phone from Home Lists

u  HCRP Website §  Top Right-‐hand corner

u  Log in with: §  Universal Login §  Facebook (easiest)

•  Help Topics and FAQs h`p://naDonbuilder.com/support

•  Live Workshops

h`p://naDonbuilder.com/workshops •  YouTube channel

h`ps://www.youtube.com/user/naDonbuilder

Help Guides are on the www.HarrisCountyGOP.com website (drop down menu bar under your name)

u  Harris County Republican Party Contacts u  2016 Important Dates & Useful Websites

u  ElecIon Acronyms & AbbreviaIons

u  Glossary of PoliIcal Terms

u  2016-‐2018 Training & Development CommiZee Contacts

u  Sample Endorsement LeZers

u  Countdown to ElecIon: AcIon Plan form

Volunteering is the ultimate exercise in democracy. You vote in elections but when you volunteer, you vote about the kind of community

you want to live in. -‐Unknown

precinct chair

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