prelim cogs 201415 budget sheet

8/13/2019 Prelim Cogs 201415 Budget Sheet

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2014-2015 Student Organization Student Services Fee RequestUniversity of Minnesota - Twin Cities

Student Organization Name:

PROGRAMMING INCOME* ACTUAL PROJECTED RE2012-2013 2013-2014 20

Student Services Fees $

Fundraising Income (merchandise/bake sales, concession stand income, etc.) $Organizational Contributions (sponsorship income/gifts from businesses/corporations/non-profit orgs.) $Grants Internal to U of M (i.e. Administrative, Coke) $Grants External to U of M $Other Income (ticket sales, partnerships with other student groups, etc.) $

Total Program Incom e -$ -$ $

OPERATIONAL INCOME ACTUAL PROJECTED RE2012-2013 2013-2014 20

Student Services Fees $

Fundraising Income (merchandise/bake sales, concession stand income, etc.) $Organizational Contributions (sponsorship income/gifts from businesses/corporations/non-profit orgs.) $Grants Internal to U of M (i.e. Administrative, Coke) $Grants External to U of M $

Other Income (ticket sales, partnerships with other student groups, etc.) $Individual Contributions (dues, membership fees, personal donations, etc.) $Investment Income $Foundations $Operational Reserves -$ $Equipment Reserves (if applicable to your organization) $Long Range Planning Reserves (if applicable to your organization) $Carry over from Previous year -$ $

Total Operational Incom e -$ -$ $

GRAND TOTAL INCOME -$ -$ $

OPERATIONAL EXPENSES ACTUAL PROJECTED RE

2012-2013 2013-2014 20

Salaries, Wages, and Stipends $Insurance, Benefits, Taxes $Consultants / Professional Fees $Travel $Food $Equipment $Supplies $Printing and Copying $Telephone and Fax $Postage and Delivery $Rent and Utilities $Other Expenses (please explain) $Operations Reserves

BUDGETComplete the sections below, as it applies to your organization

Shaded sections are formulas and should not be changed


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2014-2015 Student Organization Student Services Fee RequestUniversity of Minnesota - Twin Cities

Total Operat ional Expenses -$ -$ 24,300.$

PROGRAMMING EXPENSES* ACTUAL PROJECTED REQUEST

2012-2013 2013-2014 2014-2015

Food 11,300.$Room Rental 3,400.$

Advertising -$Entertainment 2,000.$Travel 1,000.$

Other (Approximately 90% of these expenses are grants) 104,180.$

Total Programm ing Expenses -$ -$ 121,880.$

GRAND TOTAL EXPENSES -$ -$ 146,180.$

Difference (Income Less Expenses) -$ -$ (350.0$

*For the Programming expenses and income, organizations must provide a breakdown of their programs that comprise the total

expenses and income listed above. In turn, the sum of each of the program expenses and income should add up to the totals listed fo

each item. The programming breakdown sheet is provided on the next page and should be duplicated for each individual program.

Breaking down your organizations projects and supplementing with narrative pages could alleviate the need to compile this informati

for the Fees Committee at a later date.


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2014-2015 Student Organization Student Services Fee RequestOperational Breakdown

Insurance, Benefits, and Taxes BreakdownStudent Org Name Income Sources

Payroll Taxes 1,800$ 1,800$ 1,800$

-$-$

-$-$-$-$

Please provide additional information on another sheet if there are more than seven descriptions.

Consultant/Professional Fees BreakdownStudent Org Name Income Sources

-$-$

-$-$-$-$-$


Operational Travel BreakdownStudent Org Name Income Sources

-$

-$ -$-$-$

-$-$


pera ona oo rea ownStudent Org Name Income Sources

-$-$-$-$-$-$-$


Description

DescriptionStudent

Serv. Fees

Fundraising

Income

Org

Contribution

Internal (U)

Grants

External

Grants

Other

Income

Individual

Contribution

DescriptionStudent

Serv. Fees

Fundraising

Income

Org

Contribution

Internal (U)

Grants

External

Grants

Other

Income

Individual

Contribution

DescriptionStudent

Serv. Fees

Fundraising

Income

Org

Contribution

Internal (U)

Grants

External

Grants

Total

Expense

Total

IncomeOther

Income

Total

Expense

Total

Income

Total

Expense

Total

Income

Total

Expense

Total

Income

Individual

Contribution

Student

Serv. Fees

Fundraising

Income

Org

Contribution

Internal (U)

Grants

External

Grants

Other

Income

Individual

Contribution


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Equipment BreakdownStudent Org Name Income Sources

-$

-$-$

-$-$-$-$


Operational Supplies BreakdownStudent Org Name Income Sources

-$-$

-$-$-$-$-$


Printing and Copying BreakdownStudent Org Name Income Sources

-$

-$ -$-$-$

-$-$


Telephone and Fax BreakdownStudent Org Name Income Sources

-$ -$-$-$-$-$-$


DescriptionStudent

Serv. Fees

Fundraising

Income

Org

Contribution

Internal (U)

Grants

External

Grants

Other

Income

Individual

Contribution

DescriptionStudent

Serv. Fees

Fundraising

Income

Org

Contribution

Internal (U)

Grants

External

Grants

Total

Expense

Total

IncomeOther

Income

DescriptionStudent

Serv. Fees

Fundraising

Income

Org

Contribution

Internal (U)

Grants

External

Grants

Total

Expense

Total

IncomeOther

Income

Individual

Contribution

Total

Expense

Total

Income

Individual

Contribution

Individual

ContributionDescription

Total

Expense

Total

IncomeStudent

Serv. Fees

Fundraising

Income

Org

Contribution

Internal (U)

Grants

External

Grants

Other

Income


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Postage and Delivery BreakdownStudent Org Name Income Sources

-$

-$-$

-$-$-$-$


Rent and Utilities BreakdownStudent Org Name Income Sources

-$-$

-$-$-$-$-$


Other Operational Expenses BreakdownStudent Org Name Income Sources

-$

-$ -$-$-$

-$-$


Description

Total

Expense

Total

IncomeStudent

Serv. Fees

Fundraising

Income

Org

Contribution

Internal (U)

Grants

External

Grants

Other

Income

Individual

Contribution

Individual

Contribution

Description

Total

Expense

Total

IncomeStudent

Serv. Fees

Fundraising

Income

Org

Contribution

Internal (U)

Grants

External

Grants

Other

Income

Individual

Contribution

Description

Total

Expense

Total

IncomeStudent

Serv. Fees

Fundraising

Income

Org

Contribution

Internal (U)

Grants

External

Grants

Other

Income


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2014-2015 Student Organization Student Services Fee RequestCompensation Breakdown

Student Org Name

A. President Stipend $1,500 $1,500 $1,500B. Executive VP Stipend $750 $750 $750C. VP University Relations $750 $750 $750D. VP Internal Relations $750 $750 $750E. VP Communications $750 $750 $750F. VP Finance $1,500 $1,500 $1,500G. GEC Representatives ( $1,500 $1,500 $1,500H. Administrator $15,000 $15,000 $15,000

NOTES: All

compensation stipends.

Administrator paid on a

bi-weekly basis; all

officers paid on

quarterly basis from

September to May. All

officers except VP

Finance elected in May

by General Assembly;

VP Finance elected byGA in December

Weekly Hours In a Nutshell

(see

attached job

description

for more

detials)

President 20-25 / week runsmeetings,writes theagenda,representsCOGS atmanymeetings,serves on theGAPSA execboard.

Executive VP 5 / week oversees

gettingpeople oncommitteesandcommunicating with gradstudents oncommitteesto relayinformationback to thegeneralstudent body,does thesame for the

universitySenate andsubs for thePresidentwhennecessary

VP University Relations 5 / week is in charge oftaking ourpassedresolutionsand makingpeople at theUniversitypay attentionto them and

relaying theresponsesback

Compensation Details (Label details A. - G.)

Description

Salaries, Wages, and Stipends BreakdownIncome Sources

Total Expense Total IncomeStudent Serv.

Fees

Fundraising

Income

Org

Contribution

Internal (U)

Grants

External

Grants Other Income


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VP Internal Relations 5 / week writes up oursemesterlygradletters,organizes oursocial eventsand giveslouise a handat setting upat events and

bookingrooms andsuch.

Additionally,VP Internal issupposed toliaise with theCDLs and goto meetingswith thedeans ofeach college.

VP Finance 5/ week draws up ourbudget,

balances ourcheckingaccount, doesthe taxes andcan write/signchecks (suchas our travelgrants) VPFinance alsosits on someof the grantcommittees.

VP Communications 5 / week takesminutes, is incharge of ourblog andfacebook,and maintainsourconstitution,policies, andbylaws.

GEC Representatives 2 / week go to theGECmeetingswhich iswhere a lot ofpolicy in draftform is

examined aswell as themakeup ofprogramsoffered at theU.


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Administrator 20 / week Officemanagement,InstitutionalMemory,

AssistancewithPreparationof Taxes,Budget, and

FinancialManagement,PreparingandFacilitatingCommunications, Liaisonto UniversityOffices,OrderingFood Roomsand otherresources formeetings andevents,

IssuingPayments


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2014-2015 Student Organization Student Services Fee RequestProgram Breakdown

Student Org Name Council of Graduate Students

Name of Program Competitive Scholarly Travel Grant

Food 50.00$ Student Service Fees 40,000.00$Room Rental -$ Fundraising Income -$

Advertising -$ Organizational Contributions -$Entertainment -$ Grants - Internal U of M 20,000.00$

Travel -$ Grants - External U of M -$Other (direct grants) 60,000.00$ Other Income -$

Program Total: 60,050.00$ Program Total: 60,000.00$

Narrative:

Student Org Name Council of Graduate StudentsName of Program Fixed Amount Scholarly and Professional Travel Grant Program

Food -$ Student Service Fees 22,500.00$Room Rental -$ Fundraising Income -$

Advertising -$ Organizational Contributions -$Entertainment -$ Grants - Internal U of M -$Travel -$ Grants - External U of M -$Other (Direct Grants) 22,500.00$ Other Income -$


Narrative:


Name of Program Intellectual Community Building Grant


Advertising -$ Organizational Contributions -$Entertainment -$ Grants - Internal U of M -$

Travel -$ Grants - External U of M -$Other (Direct Grant) 5,000.00$ Other Income -$


Narrative:

Total Attenda

100

Total Attenda

100

Total Attenda

Program Frequency Estimated Attendance per

2 50


Income (see Budget tab for line item

Expenses

PROGRAM BREAKDOWN 2014-2015



Among the best known and most supported of COGS' traditional programming, the Scholarly and Professional Travel GrantsCOGS-represented students who are not funded for the full amount for travel, hotel, food, and other expenses in traveling toother professional development opportunities taking place outside of the Twin Cities metro area. Conference travel and profefunded by this program represents among the most crucial and frequently underfunded aspects of graduate student success.survey showed that less than half of grad students at the U are able to present at conferences, much of which appears to befunding. This program, funded in part through the Graduate School in the past (and hopefully next year in the amount of $20,

This program represents a supplement to the competitive travel grant program--distributing less funding over a far leapplicants, and privileging the purpose of attending professional development workshops which can be crucial for studprogram is meant to ensure continuity in services in the student government transition. Amounts shall be awarded from betw

This grant program will be offered to COGS-represented students and organizations that organize events such as conferenclectures, workshops, or other events that grow greater intellectual community. Creating such events can be highly expensive,funding to defray the costs in the form of co-sponsorships for student groups can go a long way toward growing the amountcommunity. Creating cross-disciplinary intellectual community among graduate students to enrich their experience is a key gprogramming that emphasizes benefit to students across colleges will be privileged.

Expenses

Expenses Income (see Budget tab for line item


0



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Name of Program Community Building Event Programming



Travel -$ Grants - External U of M -$Other (Direct Grants) 5,000.00$ Other Income -$


Narrative:

Student Org Name Council of Graduate StudentsName of Program Event Co-Sponsoring Pool




Narrative:


Name of Program Executive Board Meetings

Food 500.00$ Student Service Fees 500.00$Room Rental -$ Fundraising Income -$

Advertising -$ Organizational Contributions -$Entertainment -$ Grants - Internal U of M -$Travel -$ Grants - External U of M -$Other Other Income -$

Program Total: 500.00$ Program Total: 500.00$

Narrative:







Total Attenda

0

Estimated Attendance per Total Attenda

4 50

COGS has begun to develop a dedicated pool of funding for co-sponsoring academic-related talks and events with other couadministrative units. This year, we have funded among others an Academic Publishing Workshop with the Graduate School,Breakfast with the graduate school's office of professional development, and with the School of Nursing, a talk by Dr. Robertthe emerging public health issue of "rankism." Choices of co-sponsorship shall be formalized into a process managed by theBoard, in which administrative units and Departments may apply for co-sponsorship with COGS, sharing financial and labor restimates are based on past attendance at co-sponsored events.


7 12 84

Income (see Budget tab for line itemExpenses

200

Total Attenda

COGS executives meet in the evenings for six monthly meetings and one summer "retreat" at a restaurant in addition to themeetings in order to plan for events, discuss which issues to prioritize in the General Assembly, and share their progress onthe executives meet in the evening, this funds light dinner for approximately 12 people at each meeting. While this amount dall students represented by the organization, it is a very low-cost way to fund in-depth strategic discussion about how to furthgraduate students at an administrative level.

This grant program provides funding for events initiated by University graduate students to build community across and withiless formal or intellectual setting. Grad students need opportunities to relax from their busy schedules, and sometimes that ca wide need for such opportunities initiated at a more local level and our program will make sure that attendance and goals fheld accountable to maximize benefit per dollar.

Program Frequency

Expenses


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Student Org Name Council of Graduate StudentsName of Program General Assembly Meetings

Food 2,450.00$ Student Service Fees 3,200.00$Room Rental 700.00$ Fundraising Income -$

Advertising -$ Organizational Contributions -$Entertainment -$ Grants - Internal U of M -$Travel -$ Grants - External U of M -$Other (Specify) 50.00$ Other Income -$


Narrative:

Student Org Name Council of Graduate StudentsName of Program Council of International Graduate Students Seed Funding




Narrative:

Student Org Name Council of Graduate StudentsName of Program COGS Sponsored Workshops



Travel -$ Grants - External U of M -$Other (Specify) -$ Other Income -$


Narrative:

35

COGS has sponsored the creation of a Council of International Graduate Students that interfaces with COGS, the Graduatewell as other administrative units on campus. In order to get this group off of the ground, COGS has sponsored a series of evbut partially advocacy in nature--that allows international students to socialize and gather, create mechanisms for shared knothe creation of a student services fee sponsored group.International students represent an especially active portion of apprograduate student body (and rising), a group of students with a distinctive set of advocacy goals that COGS hopes to help coofuture. As CIGS prepares to create its own budget request next year, COGS hopes to continue to support it next year as a po


Total Attenda

140

Total Attenda

360

40

These workshops and social events represent an opportunity for graduate students to voice their opinions and learn more abthe general graduate student body from administrative units and faculty who have a say on these issues. We held (or are holevents over 2013-2014, including events centered around international student issues, the challenges of interdisciplinary resstudents, publicly engaged scholarship, entrepreneurship and professionalization for graduate students, a panel on survivingand best practices for graduate student teacher training. Graduate students will receive timely advice from fellow graduate st

240

Estimated Attendance per

4

COGS plans to have 6 general assembly meetings in 2014-15. These meetings are a time for representatives from each protogether and discuss issues currently affecting graduate students, listen to presentations from different University groups, anDinner is served at these meetings. While our attendance at these meetings in the past has remained at approximately 40, onumber by 50% next year by focusing on greater recruiting and constitutional changes requiring attendance at our meetingsrepresentatives across Departments.

Total AttendaProgram Frequency Estimated Attendance per

6 60




Expenses



Expenses

Program Frequency

6


Expenses


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Name of Program Online Workshop Series


Advertising -$ Organizational Contributions -$

Entertainment -$ Grants - Internal U of M -$Travel -$ Grants - External U of M -$Other (Technical Assitance & Honorari 2,000.00$ Other Income -$


Narrative:

Student Org Name Council of Graduate StudentsName of Program Outstanding Faculty Award


Advertising -$ Organizational Contributions -$Entertainment -$ Grants - Internal U of M -$Travel -$ Grants - External U of M -$Other (Plaques) 330.00$ Other Income -$


Narrative:

Student Org Name Council of Graduate StudentsName of Program COGS-MSA Graduate Student Teaching Award

Food (selection committee) 25.00$ Student Service Fees 425.00$Room Rental -$ Fundraising Income -$


Travel -$ Grants - External U of M -$Other (Plaques) 400.00$ Other Income -$


Narrative:

We recognize around 12 outstanding faculty members and give them plaques at our end of the year awards ceremony. Theby grad students and the nominations are read and winners are chosen by grad students. The awards have been very w

students and faculty, and help to promote the priority of graduate student advising and mentorship among faculty at the Univprioritized concern.

Total Attenda

0

prepare for the winter through a panel discussion and social hour afterwards. The numbers for attendance are based on this


5 200Total Attenda

1000

Expenses


Total Attenda

0Program Frequency Estimated Attendance per

The Graduate Student Teaching Award represents a collaboration between the Council of Graduate Students and the MinneAssociation and aims to recognize excellence in graduate student teaching. COGS works with the Minnesota Student Associundergraduates' nomination of excellent graduate student instructors and teaching assistants. MSA helps to recruit undergranarrow the nominations down to twelve winners. Last year, we received nearly 200 nominations and awarded 12 winners. Thprovide honoraria we have decided to award plaques to the recipients of the award, which has cut down significantly on the c

COGS will team up with the Graduate School and UNITE Distributed Learning to record some of the Graduate School's profworkshops online, in an effort to pilot attempts to create a greater presence and availability of professionalization opportunitiU of M to gradaute students via online resources. This amount will fund approximately up to 5-6 workshops online. Because tonline, they are likely to meet a very wide audience of grad students, including many who do not usually have the opportunityworkshops.





Expenses



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Student Org Name Council of Graduate StudentsName of Program Timothy J. Salo Leadership Awards


Advertising -$ Organizational Contributions -$Entertainment -$ Grants - Internal U of M -$Travel -$ Grants - External U of M -$Other (Plaques) 400.00$ Other Income -$


Narrative:

Student Org Name Council of Graduate StudentsName of Program Social Events for Grad and Professional Student Appreciation Week

Food (Ice Cream and Pizza) 1,000.00$ Student Service Fees 8,000.00$Room Rental (Goldy's) 500.00$ Fundraising Income -$

Advertising -$ Organizational Contributions -$Entertainment 2,000.00$ Grants - Internal U of M -$Travel -$ Grants - External U of M -$Other (Ticket Giveaways) 4,500.00$ Other Income -$


Narrative:

Student Org Name Council of Graduate StudentsName of Program Annual Research Symposium for Grad and Professional Student Appreciation Week

Food 2,000.00$ Student Service Fees 2,500.00$Room Rental -$ Fundraising Income -$

Advertising -$ Organizational Contributions -$Entertainment -$ Grants - Internal U of M 2,000.00$

Travel (Speaker) 1,000.00$ Grants - External U of M -$Other (Honorarium) 1,500.00$ Other Income -$


Narrative:

This two-day symposium pilots a series of annual GPSAW events that COGS plans to host annually which attract a high profand bring together excellent graduate student research from different disciplines around this topic. This past year, the symposcience and social impact of stress. Next year, graduate students will select a new topic relevant to a wide berth of disciplinevolunteer planners. COGS will solicit contributions from colleges and Departments in order to defray students' contributions.symposia will be designed to help build a stronger cross-college intellectual community.

1 200 200

Expenses




Expenses

We plan a Graduate and Professional Student Appreciation Week that shows appreciation for graduate students in three parrecognizing everyone's hard work and research excellence, recognizing graduate student excellence in teaching and researcfaculty contributions to graduate education, and appreciating their hard work with the opportunity to relax. As part of our sociGraduate and Professional Student Appreciation week, COGS will host three social events for graduate students, their friendmembers. COGS will host several on-campus ice cream socials, a Family and Friends Bowling event in Goldy's Gameroom ican bring along non-grad students to participate, and will provide giveaways for tickets in which graduate students sit in a co

Program Frequency Estimated Attendance per Total Attenda


3 400 1200



0

We give awards to 4 outstanding student leaders on campus. These students are nominated by either themselves or their caward. Winners demonstrate excellence in service on campus or off campus communities. Award winners receive plaques foaward helps to promote the value of graduate student service to the University and outside community.




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Student Org Name Council of Graduate StudentsName of Program Showcase of Graduate Student Research

Food 500.00$ Student Service Fees 750.00$Room Rental 250.00$ Fundraising Income -$

Advertising -$ Organizational Contributions -$Entertainment -$ Grants - Internal U of M -$Travel -$ Grants - External U of M -$Other (Specify) -$ Other Income -$


Narrative:

Student Org Name Council of Graduate StudentsName of Program Awards Ceremony




Narrative:

Student Org Name Council of Graduate StudentsName of Program Fall Family and Friends Bowling Event





Narrative:

Our end of the year awards ceremony highlights the value of graduate education and showcases the winners of COGS' aincluding our President's Award, Outstanding Faculty Award, Leadership Award, Graduate Student Teaching Award, and T

Light dinner is provided for attendees. In the past, the reception has received enthusiastic feedback from administrato

This past fall, COGS exclusively organized a fall semester bowling event for graduate students and their family and friends.organization has been to grow the number of social events offered for graduate students who have partners, spouses, and cour offering of family-friendly events. The family and friends bowling events that COGS has organized twice each year havepopular offerings for that reason. COGS offers free bowling, pizza, and soft drinks for grad students and their families at Golevent also allows rad students to become more familiar with Coffmann Memorial Union.



Expenses

2002001Total AttendaEstimated Attendance perProgram Frequency

During GPSAW, COGS will host a research showcase of the best graduate student research across disciplines, judged by faexperts and provided with feedback on their research. Entry into the showcase will be competitive, but the showcase itself wilwith all showcase recipients receiving the benefit of receiving feedback from an interdisciplinary group of scholars and non-sopportunity to connect with researchers outside of their major field. Snacks will be provided for the showcase.


1 120 120



Expenses


1 150 150




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Student Org Name Council of Graduate StudentsName of Program Summer Grad Student Hang Out & Happy Hour

Food Student Service FeesRoom Rental 300.00$ Fundraising Income -$


Program Total: 300.00$ Program Total: -$

Narrative:

Student Org Name Council of Graduate StudentsName of Program

Food Student Service FeesRoom Rental Fundraising Income -$


Program Total: Program Total: -$

Narrative:


Food -$ Student Service Fees -$Room Rental -$ Fundraising Income -$



Program Total: -$ Program Total: -$

Narrative:


0



This past summer, COGS officers organized an event for incoming and returning students that brought together grad studefriends together over the summer to enjoy free ice cream and attend together two of the free concerts at the Northrop Conce

we went out for a happy hour at a local restaurant. These events were well attended and well-received, and are very lowdevelop. We plan to add an additional event in our second year for this event.


0



150503

Total AttendaEstimated Attendance perProgram Frequency




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Narrative:

Student Org NameName of Program




Narrative:

Student Org Name

Name of Program





Narrative:


0




0

Expenses




0




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Student Org Name

Name of Program




Narrative:





Narrative:

Student Org Name

Name of Program





Narrative:


0




0




0




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Student Org Name

Name of Program




Narrative:





Narrative:

Student Org Name

Name of Program





Narrative:


0




0

Expenses




0




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Student Org Name

Name of Program




Narrative:





Narrative:

Student Org Name

Name of Program





Narrative:


0

Expenses




0

Expenses






0


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Student Org Name

Name of Program




Narrative:





Narrative:

Student Org Name

Name of Program





Narrative:


0

Expenses

Estimated Attendance per Total Attenda

0Program Frequency








0


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Student Org Name

Name of Program




Narrative:





Narrative:

Student Org Name

Name of Program





Narrative:

0

0

0



Expenses

Expenses

Expenses









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Student Org Name

Name of Program




Narrative:





Narrative:

Student Org Name

Name of Program





Narrative:


0



0





0




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ce

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program supportsconferences andssional developmentA recent COGSinfluenced by lack of00), attempts to fill in

s competitive field ofnts to succeed. Thisen $150 to $250.

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eneral Assemblyheir work. Becausees not directly benefitr the interests of

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chool, and ISSS asents--partially social,

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aculty are nominatedll received amongrsity, an often under-

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prelim cogs 201415 budget sheet

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