premise inspections & using hand held pc’s why use hhpc’s? how do you use hhpc’s ? what...

Premise Inspections & Using Hand Held PC’s

Why use HHPC’s?

How do you use HHPC’s?

What applications are there for using HHPC’s?

•An easier way to record inspection results

•Inspection sheets that are standardised

•A recording system that automatically writes letters

•Continuity between officers inspection styles (i.e. what non-compliances they look for)

Why use HHPC’s?

•Save time

•Reliable

•Easy to use•Inexpensive

•Multi-functional

•Compact

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How do you use HHPC’s?

The HHPC is used as a “data entry tool”. They operate via touch screen technology.

They replace the need for diaries, notebooks, inspection books, tape recorder and expensive notebook computers.

Full copies of legislation can also be stored and displayed on them!

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What applications are there for using HHPC’s

They can be used for;

•Writing letters

•Recording conversations (using the in-built recorder)

•Data collection

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Environmental Health Inspections - Example

The electronic recording of Environmental Health inspections is achieved by using the HHPC’s and specific software.

The main 2 components of this recording system are;

1. Handheld Software (allows recording of

Inspection results); &

2. Environmental Health Premises Database (using Microsoft Access)

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Handheld Software Environmental Health Premises Database

The Handheld Software is used to store the inspection information on the HHPC.

The data is then exported to the Environmental Health Premises Database where it is easily viewed. Inspection sheets and letters can then be printed from the database.

This reduces time, duplication and stress!

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Handheld Software Example - Food Premises

Smith Restaurant

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Select 1,2,3 to “score” the item inspected

If 2 or 3 is selected - then the “common” non-compliances

are shown

If you are not sure what the words mean then simply click

on the title and this screen appears

Handheld Software Example - Food Premises

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As the “common non-compliances” are listed, the uniformity of inspections is very high - as the officers

are looking at/for the same non-compliances!

Once the inspection is completed - the HHPC is brought back to the office and the data is downloaded onto your desktop computer. The data is then exported into the Environmental Health Premises Database.

Then simply open the Environmental Health Premises Database.

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If you click on the “Inspection Menu” button you go to...

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If you then click on the “View - Print Inspections” button you go to...

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If you then click on the “Food Premises” button you go to...

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Here you can search (via the ID number, Premises/File Number,

Premises Name, Date of Inspection and Officer) for specific inspections

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That then shows you a “Food Premise Inspection Sheet” which can be viewed, printed or e-mailed

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The full power of the system is shown however when a letter is printed to the Proprietor of the premise. This is done by clicking on the

“Inspection Letters Menu” button, which takes you to this screen.

Choose the type of premise that was inspected ie “Food Inspection Letters”.

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Next choose which standard letter you want to send and then enter which premise it is that you want to send the letter to.

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This then starts up Microsoft Word with which you select the premise that you want the letter to be written for...

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And presto! The standard letter is written

showing the data that was entered into the HHPC

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The occupiers name, the name of the premise, postal address and name of the

inspecting officer is automatically included into the letter!

The information that was entered into the HHPC is automatically

included into the letter!

The following types of premises also have inspection sheets written for them;

Air Handling

Lodging Houses

Hairdressers

Caravan Parks

Offensive Trades

Pesticide Operators

Pet Meat Processors

Public Buildings Skin Penetration

Soils

Stables

Public Pools

Any existing sheet you have can be reproduced into this format!!


Who to contact?

If you have any questions or need more information please feel free to contact Mr Craig Matchett on;

Mbl: 0418 940 736

Ph: 08 99647074

e-mail: [email protected]

We are here to help you make your Environmental Health Team even more effective

and efficient!

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Using technology to reduce

duplication, reduce wasted time and make your job

easier and more efficient.

premise inspections & using hand held pc’s why use hhpc’s? how do you use hhpc’s ? what...

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