prepare eicc and buyers’ audit - green management … hkpc seminar 110715... · rd party eicc...
TRANSCRIPT
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How to Better Prepare EICC and Buyers’ AuditROADMAP TO SUCCESS
1. Know your clients’ required audit type
3. Know your gap from conformance
4. Action Plan
2. Know the audit criteria
5. The Audit
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1. Know Your Clients’ Required Audit Type
A company utilizes its own internal auditors to audit their suppliers or potential suppliersUse the EICC process, code and its provisions and
tools
2nd Party EICCBased Audit
A company uses an EICC approved independent audit firm to audit a supplier or potential supplier or in some cases the company’s own facilities. Use the EICC process, code and its provisions and
tools
EICC Validated Audit
(VAP)
3rd Party EICC Audit managed solely by EICC appointed Audit Program manager (APM)Executed by an EICC approved independent Audit firmA validated audit Report (VAR) is quality reviewed and
released by the APM
3rd Party EICC Based Audit
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EICC Code of Conduct
Applicable Local Laws and Regulations
International Standards
Client Specific Code of Conduct / Requirements
2. Know the Audit Criteria
Ethics CommonAudit
ManagementSystems
Health &Safety
Environment
Labor
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Need Expertise in
CSR / OHS / EMS / Sales / Sourcing / QA
Maintain and update a legal database
2. Know the Audit Criteria
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… declare support for the code and actively pursue conformance to the Code and its standards in accordance with a management system as set forth in the Code.
… At a minimum, participants shall also require its next tier suppliers to acknowledge and implement the Code.
2. Know the Audit Criteria
Pay Attention to all sections of EICC Code
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Self Assessment Questionnaire
Gap Assessment • Competent employee• External party
3. Know the Gap from Conformance
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Action Plan to Close the GapEstablish company policy covers Labor / Ethics / Health &
Safety / EnvironmentAssign responsible persons Objective and targetsTimelineEstablish action plansImplement the plansReview the progress
4. Action Plan
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Before the Audit
Logistics supportDiscuss the audit planObtain a document list from audit firmProvide auditors with a meeting room with internet and
telephone lines
5. The Audit
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Opening Meeting
Management and other involved personnel to attend
Introduce your company to the audit team
CSR program organization, goals and performance
5. The Audit
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Document Review
Available at the start of audit:• Personnel records• Attendance records, payrolls …• System documents, procedures,
training records …• Permit, license, certificates …• Others (refer to document list)…
5. The Audit
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Site Visit
Production areasFacilities areas (equipment rooms, wastewater
treatment, etc.)Office areasMaterial, chemical and waste storage areasDistribution Centers / shipping and receivingCanteens and kitchensDormitories
5. The Audit
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Escorting Site Visit
Provide an escort to auditor
Familiar with site operation and factory personnel
Ensure auditors have access to all facilities
Not an auditee to answer all question
5. The Audit
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Gathering Information from Management
Ensure key staff members are available:• Site manager(s) • Production manager(s) • Maintenance staff • Environment manager(s) • Health & Safety manager(s) • Quality manager(s) • Human Resources manager(s) • On site services staff such as canteen, dormitory
supervisors, security staff • Finance manager / payroll manager • Procurement manager / supply chain manager • Onsite medical staff • Other personnel (as appropriate)
5. The Audit
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Gathering Information from Workers
Formal and information interaction with workerAbout 20‐30 min for each formal interviewSample size based on global leading practiceGroup and individual sessionsPrivate and confidential
5. The Audit
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Closing Meeting
The same group of auditee personnel to attendProvide additional evidence or clarification Agreement on the findingsClassification of findings:
• Priority issue • Major non‐compliance • Risk of non conformance • Minor non‐compliance
5. The Audit