preparing for crown web tom kysilko, ma data manager, network 11 october 3, 2008
TRANSCRIPT
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Preparing for CROWN Web
Tom Kysilko, MAData Manager, Network 11
October 3, 2008
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How CMS Gets ESRD Data
A Form-Centered Process
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How CMS Gets ESRD Data
A Form-Centered Process
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How CMS Gets ESRD Data
A Form-Centered Process
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How CMS Gets ESRD Data
A Form-Centered Process
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How CMS Gets ESRD Data
A Form-Centered Process
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What happens to these forms?
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What happens to these forms?
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What happens to these forms?
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IF … everything goes smoothly
Network 11 Forms Compliance Rates
January - June 2008
100%
Compliance
90-99%
Compliance
80-89%
Compliance
70-79%
Compliance
<70%
Compliance
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IF … everything goes smoothly
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There must be a better way . . .
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CROWN Web will . . .
•Require data entry by facility staff
•Be Web-based
•Be patient-centered
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CROWN Web will require data entry by facility staff
SYSTEM REQUIREMENTS
•Windows XP (SP2) or Windows Vista•Internet Explorer 6 or 7•Adobe Acrobat Reader 8 or higher•High-speed/broadband Internet connection
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CROWN Web will require data entry by facility staff
STAFFING REQUIREMENTS
•Understanding of facility’s processes•Computer literacy•Security awareness•Specific CROWN Web training•Time to do the work
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CROWN Web will requiredata entry by facility staff
ADMINISTRATIVE REQUIREMENTS
•Analyze the facility’s flow of information •… and how it may need to change•Identify who will be CROWN Web users•Specify the roles and responsibilities of users•Designate a Security Administrator
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What about Large Dialysis Organizations?
•Eventually, all data will be submitted directly from corporate systems – “Batch”.
•Initially, only data currently submitted on PARs and CPMs will be submitted via batch.
•Initially, 2728s and 2746s will be done through the single-user interface.
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Can other facilities use batch transmission?
Eventually -- Yes
Initially -- No
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What about transplant facilities?
•At least initially, transplant facilities will submit the current paper forms
•Data will be entered into CROWN Web by Network staff
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What about VA facilities?
• A required data use agreement between CMS and the VA is pending. Until then . . .
• At least initially, VA facilities will submit the current paper forms
•Data will be entered into CROWN Web by Network staff
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CROWN Web will be Web-based
• No software to install (Well, hardly any)• Available anywhere• Reduced risk of inconsistent data• Efficient system updates
BUT . . .• Security and privacy are major
concerns
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CROWN Web will be Web-based
• Security and privacy are major concerns
o Technology
o The Human Factor
Authentication Importance of the Security Admin Good Habits
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CROWN Web will be patient-centered
• “Admission” data will precede forms
• Forms will be pre-populated as much as possible
• General clinical data will precede CPMs
• No more PARs. However . . .
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CROWN Web Patient Search
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CROWN Web Patient Search
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CROWN Web 2728
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CROWN Web 2728
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Clinical Data in CROWN Web
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Clinical Data in CROWN Web
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Clinical Data in CROWN Web
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Clinical Data in CROWN Web
• Clinical measures required on all patients
• Clinical measures to be updated monthly
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Patient Activity Reports (PARs) to be replaced by
Patient Attributes and Related Treatments (PART)
• PART is a summary of a facility’s patients
• If a patient’s record has received no updates during a month, check the ‘No Changes’ box
• Shortcuts will be provided
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Other Tidbits
• Facility data will also be in CROWN Web. Networks will initiate Facilities will complete and maintain Includes key personnel
• The language of “Events” will be replacedby the language of “Admits” and “Discharges”
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If you take away one thingfrom this presentation . . .
Get trained to use CROWN Web
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CROWN Web Training Opportunities
On-line Learning Management System (LMS)
http://www.projectcrownweb.org/Default.asp
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CROWN Web Training Opportunities
One-day Classroom Training at New Horizons
•Edina, MN – January 5, 6, 7•Wauwatosa, WI – January 5, 6, 7, 8, 9•Troy, MI -- January 5, 6, 7, 8, 9
• No charge for tuition and meals.• Facilities pay travel expenses.• Limit one person per independent facility.• Limit one person per two LDO facilities.• On-line registration. See Network 11 Web site.
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CROWN Web Training Opportunities
Live WebEx Teleconferences
•Special Training for Security AdministratorsOctober 30, 3:00PM (ET), 2:00PM (CT)
•Follow-up Training for All UsersTo be scheduled in February and MarchHeavy on Q & A
• Details to be sent to facilities and posted on the Network 11 Web site
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CROWN Web Calendar• 10/30/2008: Security Administrator Training• 11/17/2008: Alpha 0.4 Testing begins• 11/30/2008: Mass mailing to facilities• 12/1/2008: Facility Training Registration begins• 12/8/2008: Corporate level training for LDOs• 1/5/2009: Last day to submit 2008 data• 1/16/2009: Last day Networks can enter data• 1/17/2009: Data conversion begins• 2/2/2009: CROWN Web release 1.0
is launched
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Data Transition Calendar
• 11/5/2008: October PARs due• 11/17/2008: Rosters and Surveys mailed to facilities• 12/3/2008: Completed Surveys due to Network 11• 12/5/2008: November PARs due• 12/15/2008: Facility Surveys faxed back to facilities• 1/5/2009: Last day to submit 2008 forms and PARs• 1/16/2009: Last day Network 11 can enter data