Preparing for PromotionPreparing for PromotionThursday 17 March 2011Thursday 17 March 2011

Professor Judyth SachsProfessor Judyth Sachs

Professor Jim PiperProfessor Jim Piper

Mr Tim Sprague Mr Tim Sprague

PrinciplesPrinciples

Macquarie University:Macquarie University:

• is committed to recognising and rewarding is committed to recognising and rewarding sustained excellence in its staffsustained excellence in its staff

• recognises the diversity of the institutionrecognises the diversity of the institution

• committed to principles of equity, equal committed to principles of equity, equal opportunity, privacy and confidentialityopportunity, privacy and confidentiality

PolicyPolicy

Must demonstrate sustained achievement at Must demonstrate sustained achievement at your current level of appointment in the three your current level of appointment in the three areas of academic endeavour:areas of academic endeavour:

• TeachingTeaching• ResearchResearch• Community EngagementCommunity Engagement

For promotionFor promotion

• Demonstrate how you meet the criteria of the Demonstrate how you meet the criteria of the level to which you seek promotionlevel to which you seek promotion

andand

• Demonstrate that your all-round performance Demonstrate that your all-round performance clearly exceeds the expectations and criteria clearly exceeds the expectations and criteria of your current level.of your current level.

StandardsStandards

Levels B and C – excellence in at least one Levels B and C – excellence in at least one elementelement

Level D – excellence in at least two elementsLevel D – excellence in at least two elements

Level E – excellence in all three elementsLevel E – excellence in all three elements

Selection CriteriaSelection Criteria

IndicativeIndicative

Minimum level of experience, skills and Minimum level of experience, skills and knowledge expected at each Levelknowledge expected at each Level

Separated into three elements:Separated into three elements:

• TeachingTeaching• ResearchResearch• Community EngagementCommunity Engagement

PlanningPlanning

• Time to put together applicationTime to put together application– (one month, one year, two years etc)(one month, one year, two years etc)

• Profile for applicationProfile for application– (criteria, profile myths)(criteria, profile myths)

• Comfort level: risk takingComfort level: risk taking– 10%, 50%, too early, too late, just right 10%, 50%, too early, too late, just right

AppraisingAppraising

• Aren’t you simply good at your current level?Aren’t you simply good at your current level?• Why is now the right time?Why is now the right time?

– Rather than last year, or next yearRather than last year, or next year

• Am I ramping or stepping?Am I ramping or stepping?– Qualitative or quantitativeQualitative or quantitative– Not time servedNot time served

• What will I do if I am unsuccessful?What will I do if I am unsuccessful?

PackagingPackaging

• The “I”s have itThe “I”s have it– Impact or influenceImpact or influence– Innovation or initiativeInnovation or initiative– International or invitationInternational or invitation

• TeachingTeaching– What got, what need, how packageWhat got, what need, how package

• ResearchResearch– What got, what need, how packageWhat got, what need, how package

• Community EngagementCommunity Engagement– What got, what need, how packageWhat got, what need, how package

Organising OthersOrganising Others

Head of DepartmentHead of Department

• Involve earlyInvolve early• Help them do their jobHelp them do their job• This is what I think I need to do … What do This is what I think I need to do … What do

you think I need to do?you think I need to do?• Be prepared to hear that the application Be prepared to hear that the application

might be prematuremight be premature

Organising OthersOrganising Others

RefereesReferees

• Your responsibilityYour responsibility• Involve earlyInvolve early• Help them do their jobHelp them do their job• Be prepared to hear that improvements neededBe prepared to hear that improvements needed• Preferably not someone you have published or Preferably not someone you have published or

researched with in the last 5 yearsresearched with in the last 5 years• Be strategic – appropriate to profile, Be strategic – appropriate to profile,

knowledgeable of work, people of standing, knowledgeable of work, people of standing, preferably internationalpreferably international

Preparing PaperworkPreparing Paperwork

• Information on the HR website: Information on the HR website: http://www.hr.mq.edu.au/PolicyForms/DevelopingatMacquarie/AcademicPromotion.html

• Policy / Procedure on Policy CentralPolicy / Procedure on Policy Central• Contact HR for helpContact HR for help• Ask previously successful colleagues if you Ask previously successful colleagues if you

can look at their applications can look at their applications • Accurate, simple, succinctAccurate, simple, succinct• Help people on committees do their job Help people on committees do their job

ApplicationApplication

Draft 1: work up with “mentor”Draft 1: work up with “mentor”

Draft 2: discuss with Head of DepartmentDraft 2: discuss with Head of Department

Draft 3: discuss with Executive DeanDraft 3: discuss with Executive Dean

Draft 4: three readsDraft 4: three reads• Friend, foe, swingerFriend, foe, swinger

Draft 5: almost there: let sitDraft 5: almost there: let sit• Accurate simple, succinctAccurate simple, succinct

FinalFinal

Discipline ReportDiscipline Report

• Prepared by Head of DepartmentPrepared by Head of Department• Opportunity for HoD to describe your Opportunity for HoD to describe your

disciplinediscipline• Allows Promotion Committee members to Allows Promotion Committee members to

interpret the interpret the significancesignificance of your of your achievements achievements in relation in relation to the discipline to the discipline standards and the area of your workstandards and the area of your work

• Sight report yourselfSight report yourself• Provide comments, if appropriateProvide comments, if appropriate

Preparing for an interviewPreparing for an interview

• Head of Department: discuss, rehearse Head of Department: discuss, rehearse possible Q and Apossible Q and A

• Candidate nominee (friend): another Candidate nominee (friend): another academic who has expertise and in-depth academic who has expertise and in-depth knowledge of workknowledge of work

• If called for interview – must attendIf called for interview – must attend

Preparing for the interviewPreparing for the interview

• No surprisesNo surprises• Make it a positive experience; interview Make it a positive experience; interview

should value addshould value add• Rehearse – accurate, simple, succinct, Rehearse – accurate, simple, succinct,

display discipline knowledge but don’t retreat display discipline knowledge but don’t retreat into jargoninto jargon

• Be confident, competent and communicate Be confident, competent and communicate clearlyclearly

Promotions CommitteesPromotions Committees

Faculty Committees for Level BFaculty Committees for Level B

University Committees for Levels C, D and EUniversity Committees for Levels C, D and E

External Assessor – Level E onlyExternal Assessor – Level E only• nominated by HoDnominated by HoD• application sent with 3 application sent with 3 pieces you select from your pieces you select from your

research evidenceresearch evidence• report included in Level E Committee considerationsreport included in Level E Committee considerations

ResearchResearchApplicants required to address:Applicants required to address:• Research performanceResearch performance

• Leadership in researchLeadership in research

• Research mentoring and research training Research mentoring and research training (eg HDR supervision)(eg HDR supervision)

• Research collaborationsResearch collaborations

ResearchResearch

• Important to Important to demonstrate evidencedemonstrate evidence

• Include rankings of articles as per the ARC Include rankings of articles as per the ARC publication ratingspublication ratings

• Citations (or equivalent recognition in their Citations (or equivalent recognition in their field)field)

Important to NoteImportant to Note• There is application support with 4 templates There is application support with 4 templates

(compulsory)(compulsory)• 3 rounds per year instead of 1 & Level E can be 3 rounds per year instead of 1 & Level E can be

applied for in every roundapplied for in every round• Regular opportunities to reward and recognise Regular opportunities to reward and recognise

academic staff for their achievements.academic staff for their achievements.• Applicants are notified just 4 months after submissionApplicants are notified just 4 months after submission• Promotion is effective just 1 month after notification Promotion is effective just 1 month after notification • Applicant can add comments to Discipline Report Applicant can add comments to Discipline Report

irrespective of whether the Exec Dean has commentedirrespective of whether the Exec Dean has commented

Responsibilities of ApplicantResponsibilities of Applicant• No late applications accepted under any No late applications accepted under any

circumstances – must submit application by 5pm EST circumstances – must submit application by 5pm EST to C4B on the deadline dateto C4B on the deadline date

• Academic Promotion Policy and Procedure must be Academic Promotion Policy and Procedure must be read prior to compiling an applicationread prior to compiling an application

• Must ensure referees submit their references directly Must ensure referees submit their references directly to Lisa Warren in HR by the deadlineto Lisa Warren in HR by the deadline

• Must ensure that the Discipline Report is completed Must ensure that the Discipline Report is completed by the HOD and submitted with application by the by the HOD and submitted with application by the deadlinedeadline

Questions?Questions?