preparing for the 2012 london games: the issues facing the food and drink sector
DESCRIPTION
Presentation slides from Eversheds' webinar Preparing for the 2012 London Games: The issues facing the food and drink sectorTRANSCRIPT
Preparing for the 2012 London Games - the issues facing the food and drink sector
Webinar housekeeping:
synchronise your phone and computer. To do this click on the ‘Meeting Info’ tab at the top of your page. Enter the individual ‘Identification Code’ into your phone (eg. #123#);
do not ‘unmute’ your line during the webinar, this is to prevent external noise interference whilst the webinar runs;
use the chat facility to the right of your screen if you wish to ask any questions during the webinar.
On joining this webinar please…
Preparing for the 2012 London Games - the issues facing the food and drink sector
Parmjit Singh, Head of Food and Drink Sector
Audrey Williams, Partner, Employment
Katharine Vickery, Partner, Business Compliance & Enforcement
Andrew Terry, Senior Associate, IP & Media
6 March 2012
How to manage issues – Agenda
• Time off Requests: Leave Policy?
• Flexible Working
• Accommodating impact:
– Home working
– Non attendance
• Volunteers – right to time off?
An annual leave policy?
• Although unusual, can be introduced
• Should set out:
– whether you will relax how many staff can be on annual leave
– deadline for requests
– consequences of unauthorised absences
– return to work interviews following sickness absence
• Policy needs to be communicated to all employees
Interim flexible working?
• Requests will not fall within statutory framework
– no obligation to consider requests
• Consider in the interests of employee relations?
• Set out clear policy
– be precise
– consult with employees
• Consider screens at work
• Beware of pre-arranged flexible working
– do not discriminate
Home working?
• Travel may be a problem near stadiums
• Need well drafted policy
• Areas to consider:
– health and safety
– insurance cover
– data protection
– how to monitor work
Volunteer workers
• In total, 80,000 volunteers to be recruited
• Volunteers get 3 to 5 weeks’ notice of event
• Also have to commit to training
• No right to time off
• But could be beneficial
• Annual leave v unpaid leave
Questions & Answers
Managing Safety Compliance
London 2012
Katharine VickeryPartner, Business Compliance & Enforcement [email protected]
What we will cover:
1. Risks posed by London 2012
2. Official approach to management and enforcement
3. Key legal duties and practical steps
Olympic Facts and Figures
• 14 million meals over 40 locations
• 450,000 extra visitors in London
• 5.5 million day visitors to events
• Food quantities in the Olympic Village includes:
– 232 tonnes of potatoes
– 82 tonnes of seafood
– 100 tonnes of meat
– 330 tonnes of fruit and vegetables
“ The largest peace time catering operation in the world”
Food Safety and Hygiene
• LOCOG Food Vision - “the highest priority”
• High risk of food borne and water borne disease
• Challenges:
1. Increased production of quantities of food and drink
2. Transportation of large volumes in tight deadlines
3. Increased presence of outdoor and mobile vendors
4. Temporary staff
5. Negative PR impact on UK should any incident occur
Health & Safety during London 2012
1. Waterborne, airborne and communicable disease
2. Reaction to heat and exposure to the sun
3. Road traffic accidents
4. Crowd control
5. Strain on health care facilities
6. Fire
Management and Enforcement
• Within venues
– Joint Local Regulatory Services (JLARS)
• JLARS Food Safety Enforcement Protocol
• JLARS Coordination of Responsible Authorities – Public Safety
– LOCOG
• LOCOG Health, Safety and Welfare Intervention Strategy
– Health and Safety Executive
• Launching bespoke web pages to replace HS(G)195 (Health and Safety in the Events Industry)
• Outside venues
– Host local authorities
• CIEH Food Safety and Standards, Management Strategy
What will this mean in practice?
• Primarily enforcement is driven by each local authority
• Increased audits and inspections
• Increased enforcement?
Food Safety and Hygiene
• Regulation 178/2002 – Article 14
• Regulation 852/2004 – Article 3, 4 and 5 and Annex II
• Food Safety Act 1990 – inspect and seize/issue notices
• Food Hygiene (England) Regulations 2006 –issue notices
Health and Safety
• Sections 2 and 3 HSWA 1974
• Safety of Sports Grounds Act 1975
• Regulations
Practical Steps – Safety Management
1. Training
2. Risk assessments/HACCP procedures
3. Emergency Planning Procedures
4. Internal audits
5. Special events
Questions & Answers
Advertising and the London 2012 Olympic Games
Andrew TerrySenior Associate, IP & Media [email protected]
Ambush Marketing
• “Non-authorised exploitation of the publicity associated with an event through deliberate marketing”
– Physical intrusion
– References in advertising
– Tickets as prizes
– Sponsorship of competitors
– Parallel events
Linford Christie – 1996 Olympics
Bavaria Beer – 2006 FIFA World Cup
Kirin Beer – 2002 World Cup
Olympic Rights
• Beijing 2008 – $866million invested by sponsors
• London 2012 – current budget £9.3billion
Olympic Symbol etc. (Protection) Act 1995
• Clear rights – protection for:
– Words: Olympic, Paralympic, Olympian, Paralympian
– Symbols:
– Mottos: (“citius, altius, fortius” / “spirit in motion”)
• And prevents use of a “controlled representation”:
– a representation of something so similar to the Olympic symbol or the Olympic motto as to be likely to create “an association”
London Olympic Association Right
• London Olympic Games and Paralympic Games Act 2006
• Much less certainty…
• Restricts any kind of representation suggesting “an association”
• “Association” = any commercial or contractual or corporate or financial link
• i.e. not restricted to specific elements
• “Listed Expressions”
• Certain limitations / defences
– e.g. publishing or broadcasting a report of an event forming part of the Olympic Games or information about the Olympic Games
London Olympic Association Right
The “Listed Expressions”:
− any two of the words in list A below
OR
− any word in list A with one or more of the words in list B below:
A B
Games London
Two Thousand and Twelve Medals
2012 Sponsors
Twenty Twelve Gold
Silver
Bronze
Guidance
Guidance
In Practice…
In Practice…
Trade Mark Rights
Finally…
• Advertising & Trading Regulations 2011
– authorisation needed for advertising in events zones (by 31 March)
– restrictions on give-aways, branded clothing
– exceptions apply
• Rule 40 / IOC Charter
– restriction on use of images of athletes used in advertising during “Games Period”
Questions & Answers
Eversheds contact details
For further information please contact either
one of the presenters on:
Parmjit Singh: 0845 497 1410 or 0776 895 4246
Audrey Williams: 0845 498 7572 or 0783 625 8225
Katharine Vickery: 0845 497 1771 or 0771 730 1767
Andrew Terry: 0845 497 4828 or 0791 911 2302
Or email: [email protected]
