Preparing for Your PromotionBoard

MajGen R. L. Bailey, USMC

Maj B. S. Taylor, USMC

Preparing for Your PromotionBoard

MajGen R. L. Bailey, USMC

Maj B. S. Taylor, USMC

• Authority

• Pre-board Actions

•Board Process

• General Info

• Areas of Concern

AgendaAgenda

AuthorityAuthority

• Title 10, United States Code - Chapter 36: Promotion, Separation, &

Involuntary Retirement of Officers on Active Duty

- Chapter 1400: Promotion & Retention of Officers on the Reserve Active-Status List

• Secretary of the Navy- Process “owner”

Pre-Board Actions Pre-Board Actions

Promotion Board SchedulePromotion Board Schedule

•Published in MARADMIN– FY14 schedule: MARADMIN157/12

•Contains: – Convening dates– Personal responsibilities

• PME Cert in OMPF• Photo• Complete and Accurate record

– How & where to submit update material– Address/Website/POC info

Officer Convening NoticeOfficer Convening Notice

•Published in MARADMIN

•By law due at 30 days

•Contains: – Promotion zones

– Personal Responsibilities

– Digital photos

– How & where to submit update material

– Address/Website/POC info

WHAT NOT TO LOOK LIKEWHAT NOT TO LOOK LIKE

WHAT NOT TO LOOK LIKEWHAT NOT TO LOOK LIKE

Officer Precepts Officer Precepts

• Board Charter– Membership– Selection Opportunity– Confidentiality

• SecNav Guidance– No Career Path– Skill Shortage– Continuation– Joint / Acquisition – PME– Adverse Information– Selection Criteria: “Best & Fully Qualified”

BOARD PROCESSBOARD PROCESS

Board MembershipBoard Membership

• Title 10 and SECNAVINST rules• MMOA-3 coordinates via MCBUL 5420• Reflects the composition of the Corps

– Aviator/Ground Combat/CSS mix– Minority/female representation– 50% rule for USMCR boards–1 x MajGen–20 x Cols

Above Zone

In Zone

Below Zone

Population by ZonePopulation by Zone

• What’s in a case file? - MBS, OMPF, & any communication from the

Officer (Letter of Rec., photo, etc.)• Cases assigned randomly• Typically take 30-60 minutes to prepare

GOAL1. Select to # Authorized to Select2. Best & Fully Qualified3. Majority Vote

BRIEF / VOTE

FULL PREP

INOUT

BRIEF

Case PreparationCase Preparation

CASE PREP

• Full Prep of In Zone to establish a baseline & determine Competitiveness

• Short Prep of AZ, then

BZ to determine Competitiveness relative to IZ

AZ

IZ

BZ

Case PreparationCase Preparation

• Briefing the Above Zone & Below Zone Population• Determine “Premier” cases

- Short 2-3 minute brief of AZ cases- 1 “Yes” Vote from any member makes you a “premier” case.

- Must brief all Above Zone- Brief Below Zone by exception

In/Out VotingIn/Out Voting

GOAL1. Select to # Authorized to Select2. Best & Fully Qualified3. Majority Vote

BRIEF / VOTE

FULL PREP

INOUT

BRIEF

CASE PREP

• Remember we did a short Prep of AZ/BZ cases?

• Time is allotted to ensure Premier Cases have the same level of preparedness as In Zone cases

Full PreparationFull Preparation

GOAL1. Select to # Authorized to Select2. Best & Fully Qualified3. Majority Vote

BRIEF / VOTE

FULL PREP

INOUT

BRIEF

CASE PREP

• Brief 8 to 10 minutes per case• Vote

- Select to # Authorized to Select- Criteria: “Best & Fully Qualified”

Brief/VoteBrief/Vote

GOAL1. Select to # Authorized to Select2. Best & Fully Qualified3. Majority Vote

BRIEF / VOTE

FULL PREP

INOUT

BRIEF

CASE PREP

Briefing Guide

VOTING PROCESSVOTING PROCESS

• Voting Criteria– 1ST ROUND IS ALWAYS UNINAMOUS– 21 – 0

• Board President sets voting criteria for every iteration until desired allocation is reached

20 20

• RV is a numerical representation of how a single fitness report compares to other reports written by the same RS on Marines of the same grade

• RV= TOOL that displays RS’s marking philosophy

• RV should be used within the context of all other information on the report

• RV=Common Language that translates the RS’s Marking Philosophy (fitrep average ) by grade of Marine reported on

• RV Levels the playing field among RSs reporting on Marines of the same grade

What is Relative Value?What is Relative Value?

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How does RV Work?How does RV Work?

• First, you must calculate the Fitrep Average.

• Each of 14 attributes has a value from A through H:

A=1, B=2, C=3, D=4, E=5, F=6, G=7, H=Not Observed

• Avg. of all observed attributes=Fitrep Average– i.e. a straight B report (28/14) = 2.0

• Then, you calculate the Relative Value. Which works off of a curve scaled from 80 to 100

Highest=100; lowest=80; average of all reports= 90

• RS average (90) derived from the total value of all observed reports divided by the total number of observed reports

1.5+2.0+3.0+4.0+4.4+4.6+5.0/7=3.5

• RS must process at least three reports on Marines of the same grade before RV is displayed on MBS

• REMEMBER: Approximately Half of all observed fitreps (Sgt – LtCol) will be less than 90 RV

80 10090

RS Average = 3.51.5 2.0 3.0 4.0 4.4 4.6 5.0

Below 90 RV

does NOT mean

Below Average Performance

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What do the numbers mean?What do the numbers mean?

• Board members are always briefed that the context of the particular report is always important

• Relative Value* 90 RV is not the magic #– RV broken down into thirds

• Upper: 93.34 to 100• Middle: 86.67 to 93.33• Lower: 80.00 to 86.66

• Para 4006.4.b, “Grades are earned by the MRO’s displayed efforts and apparent results; they are not given to attain a perceived fitness report average or relative value”

23 23

AREAS OF

CONCERN

AREAS OF

CONCERN

Communication to the Board Communication to the Board

• Title 10 USC, § 614 & 14107 authorizes "written communication to the board, which the officer deems relevant.”– Send one version only

– Must be signed by eligible officer.

– Must arrive by midnight the day BEFORE the date the board convenes.

– Verify receipt on web-site

– OfficerPromotionSection@USMC.Mil

• Photo taken within the last 12 months

• Missing/Unreadable information from OMPF/MBS

• Copy of your latest Fitness Report

• PME Cert’s for OMPF!

• Current Assignment/Duty Station

• Letters of Recommendation

• “Horse Blinder” Issues

Tips on What to Send! Tips on What to Send!

Eligible Marines Eligible Marines

• “Express Mail”

• Timely fitness report submission

• Accurate Section A

– Don’t GROW

• Photo rules per MARADMIN 003/09

• PME reflected on MBS and OMPF!

• Request Audit of record; MMSB-31

Command Reps Command Reps

• Know your Marines

– Eligibility status

• Timely fitness report submission

• CMC White Letter 02-06: “Responsibilities for Selection Board Preparation”– http://hqinet001.hqmc.usmc.mil/dmcs/Directives/White

%20Letters/2006/02-06.pdf

• Familiarize yourself with the Promotion Schedule

• Read Convening MARADMINS

• Ensure OMPF & MBS are accurate & complete

• Submit a Photo; Ensure IAW MARADMIN 003/09

• Ensure documentation of PME completion /OMPF

• Communicate with the board on important issues

• Make sure the Promotion Branch received info

In Summary!In Summary!

OFFICERS BOARD PREP OFFICERS BOARD PREP

• BE PREPARED – Arrange For Audit Of Your Record W/MMSB In Advance

• READ THE MARADMIN’s (“Board Schedule” & “Convening”)– Convene Dates– Promotion Zones– Instructions On Ordering/Updating Record (Viewable on MOL)– How And Where To Submit Update Material– How To Communicate W/The Board

• AREAS OF CONCERN – Timely Fitness Report Submissions to MMSB (Into OMPF) vs MMPR (As

Update Material)– Ensure Photos IAW MarAdmin 003/09– PME: Completion Certificate Must Be Present In OMPF– Letters Of Recommendation…”May Help, Won’t Hurt”

• YOUR PERSONAL RESPONSIBILITY TO ENSURE A COMPLETE & ACCURATE RECORD IS BEFORE THE BOARD

FREQUENTLY ASKED QUESTIONS

FREQUENTLY ASKED QUESTIONS

• Q: If I’m in the above zone, does a letter from a GO/FO guarantee that my case as premier?

• A: NO. Many factors go into consideration to determine a premier case.

FREQUENTLY ASKED QUESTIONS

FREQUENTLY ASKED QUESTIONS

• Q: If I miss the deadline to mail material to the board, what can I do?

• A: Depends on what it is. Communication/Letters to the board will not get in to the Board Room after the deadline published in the MARADMIN…HOWEVER…

QUESTIONS?QUESTIONS?

ToolsTools

•Officer Promotion Video on MarineNet

•OMPF Online via MOL

•MCO 1400.31C: MARCORPROMMAN, VOL 1, OFFPROM

•MCO 1610.7F: PERFORMANCE EVALUATION SYSTEM

Points of ContactPoints of Contact

• Mailing Address for Promotion Boards:President FY1X USMC/R (rank) Selection BoardHarry Lee Hall17 Lejeune RdQuantico, Va 22134

• Officer Promotion (MMPR-1): Comm: (703) 784-9703/4/5/6DSN: 278-9703

• Officer Counseling & Evaluation Section (MMOA-4)Comm: (703) 784-9281/2/3 or 800 634-7988

• Policy and Research Unit (MMSB-31) Comm: (703) 784-5686 / 3997