preparing presentations that pop - ppai expo preparing... · preparing presentations that pop. the...
TRANSCRIPT
Becky Blair, MAS Geiger
CAS - 1.5 pts 1/13/2009
7:30 AM - 9:00 AM
Preparing Presentations That Pop
The views and opinions expressed by presenters or others who have provided materials to and for this meeting are not necessarily those of PPAI. PPAI assumes no responsibility for, nor endorses, any of the comments, recommendations or materials that are provided.
Software Technology Tips
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TOOL
Connect ReferenceTool
HookVisually
KeepAudiencesAttention
Purpose of PowerPoint
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Bad Presentations
BusyBackground
BadGraphics
TooWordy
Clipartdoesn’tmatchSpelling
Colorsdon’tmatch
Hangingindents
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Good, Better & Best Presentations
Graphically appealing
Right amount
of white space
LimitedWords
Limited fontsGood artwork
Consist Theme
Software Technology Tips
Software Technology Tips
Creates a NEW document
Opens an existing file
Closes a file
Saves current file
Option to save with a different file name
Saves document for web publication
Searches for files on your computer
Allows restriction or free permission usage
Can open document on CD without having PowerPoint on their computer Preview of what file will look like on web
Page setup options: margins, direction, etc…
What will the file look like printed
Printing options (handout, slide or notesversion)
Options of where to send (email, etc…)
Properties of the document: size, location, etc…
Files currently used
Exit out of PowerPoint
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Software Technology Tips
Allows you to go back and “undo” a function
Allows you to “redo” a function you just “undid”
Cut text, picture, graphic, chart, etc…
Copy text, picture, graphic, chart, etc…
Shows you what items you have on the clipboard (text, picture, graphic, chart, etc…) Paste what you’ve copied from the clipboard
Different ways you can paste a graphic (IMPORTANT!)
Paste as a hyperlink (as opposed to just text)
Clears text box
Selects everything on page or document
Duplicates textbox on page
Deletes slide
Find a sentence or particular slide in current document
Replace one word or all in one quick action
??
Can paste or activate a link
Allows you to edit object
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Normal view
View with multiple slides on screen
View as a slide show
View slide with notes on one page
View master slide, master notes slide, and master handoutView in full color, grayscale or pure black and white
View task pane (side bar with designs and page layout)
Customize your toolbars/tool bars available for use
Places ruler on the toolbar
Grid and guide options and snap to option.
Header/Footer for slides, notes and handouts
Markup options for editing within a group & tracking changes
Different zoom levels
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Software Technology Tips
Create a new slide (Ctrl +M is a keyboard shortcut)
Can duplicate everything on current slide
Can number your slides in the footer or header
Date and time option in the footer or header
Insert a symbol such ©, or other such symbols
Insert a comment in a yellow box like a post-it
Insert slides from previous presentations and keep format or import information into current design
Same as Slides from Files
Insert picture, clipart, auto shapes, word art, org chart
Insert diagram (6 different options)
Insert text box
Insert movies and sound (record, pre-corded, CD)
Insert chart
Insert table
Insert object from Corel, Illustrator, etc…
Assign a hyperlink to a word or object
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Software Technology Tips
Change style, size, color and/or effects
Insert and customize bullets and numbering
Font alignment (left, right, center, justified)
Change line spacing (single, double or custom)
Change font to all caps, lower, toggle, etc…
Replace designated font with another
Choose a background, change color theme, animation
Change layout (text box, charts, etc…)
Change color, grading effect, pictures, etc..
Dotted boxes that hold text boxes, charts, pictures
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Software Technology Tips
Checks spelling
Research from several resources (spelling,definition, uses, etc…) Look up a word to get synonyms
Choose language such as Spanish, English, etc…(will allow you spell check and have accent marks)
Speech recognition software to process verbal in-structionsShare a document, assign tasks to group members
Compare previous files with current to ensure changes are correct (email versions, etc…) Setup a meeting online
Record and use macros (a shortcut to a task)
Add-ins are supplemental programs that extend the capabilities of PPT by adding special features AutoCorrect - correction of dates, names, etc…
Customize toolbars, commands, etc…
Settings for security, spelling, saving, etc...
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View slides full screen with no other interference
Options for timing, full screen, loop, etc…
Allows you to rehearse and time yourself
Record narration with slides (ex: web or CD use)
Assign a task (weblink, audio, macro) to a button
Revise options on action button
Use preset animation schemes
Customize animation to fit your needs
Assign slide transitions to individual or groups of slides (fly-in from right, horizontal, etc…)
Hide slide from slide show view but not preview modeCreate custom shows as a group or use a previous setting
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Software Technology Tips
Opens another copy of the document
Arranges documents side by side
Cascades all open documents
Moves around in the task panes
Name of file(s) open
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Help from Microsoft
Office Assistant stays on desk top and helps you search
Homepage for Microsoft Office
Different contact info. for Microsoft
Check for updates to Microsoft PowerPoint
Option to detect and repair problems automatically Activate PowerPoint (probably already done)
Opt in to assist with feedback
Copyright information, version, etc...
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Paste Special allows you to paste in a variety of formats to ensure crispness of photo or clipart
Picture Toolbar
Insert Picture
Insert Picture from Scanner or Camera
Color
More Contrast
Less Contrast
More Brightness
Less Brightness
Crop
Line/Border Style
Text Wrapping
Format Picture
Set Transparent Color
Reset Picture
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Software Technology Tips
Line Style
Drawing Toolbar
Drawing Options
Curser
Auto Shape Options
Draw a Line
Draw a line with arrows
Draw a Box
Draw a Circle
Textbox
AutoShapes
Diagrams Insert Picture
Insert ClipArt
Fill Color Font Color
Line Width Line Color
Arrow Options
Shadow Style
3-D Style
Increase Font By 1 Point
Decrease Font By 1 Point
DecreaseIndent
Increase Indent
Increase Line Spacing
Decrease Line Spacing
Format Painter
Miscellaneous Tools
Microsoft Website for PPT templates
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http://office.microsoft.com/en-us/templates/CT101172621033.aspx?Origin=EC010172871033&CTT=6&av=ZPP
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1. Always have YOUR logo1. Always have YOUR logo
2. Contact Information2. Contact Information
3. White page OR color pages3. White page OR color pages
4. White Space4. White Space
5. If color – must be sharp (not inkjet)5. If color – must be sharp (not inkjet)
Handouts
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Software Technology Tips
Before Actual Presentation
• Be Early
• Check Equipment
• Have on hand a Hard Copy, a copy on a CD & a copy on a Flash Drive
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The difference between ordinary
and extraordinary are the
SMALLSMALLdetails!
Software Technology Tips
Software Technology Tips
Becky Blair, MAS Geiger
Phone: 207-755-2942 Email: [email protected]
Thank You!
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