preparing your network and installing your phones -...
TRANSCRIPT
Virtual OfficeGetting Started Guide
Preparing Your Network and Installing Your Phones
Getting Started with 8x8 Virtual OfficeVersion 1.0, September 2011
2
Virtual OfficeGetting Started Guide
Contents
introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
test Your internet connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Prepare Your Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Example Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Typical LAN Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Setting Up Your Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
install and activate Your iP Phones . . . . . . . . . . . . . . . . . . . . . . . . . . 6
install and activate Your atas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Next Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Questions or Assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Getting Started Checklist
Run the VoIP test to ensure your Internet connection can support VoIP .
Go to voiptest .8x8 .com .
Do not use a combo modem/router on your network . This can cause voice
quality issues .
Depending on the number of phones you have, you may need a network switch .
Check to see if your router has QoS settings; work with 8x8 support to be sure
they are correctly set, or purchase a preconfigured router from 8x8
3
Virtual OfficeGetting Started Guide
Introduction
Before you install your phones, it is important to be sure your Internet connection is suitable for VoIP and to check your Local Area Network
(LAN) to be sure it is set up correctly . These two steps will help ensure you get the best possible voice quality . Then install your IP phones (and
any analog adaptors for standard phones or fax machines) and you’re on your way .
Test Your Internet Connection
Start by running the 8x8 VoIP test . This test simulates 8x8 VoIP calls being made over your Internet connection . It will give you an indication
of the level of service you can expect from your 8x8 system based on your current Internet connection’s bandwidth and performance . If your
current router supports QoS and is enabled, please disable QoS prior to starting the test .
To begin the test, go to http://voiptest .8x8 .com . Select Click To Start Test . The test should only take a few minutes . At the end of the test,
click on the Summary tab to view your Connection Summary
4
Virtual OfficeGetting Started Guide
The Connection Summary gives you the following information:
•Download Speed: Determines if your Internet download speed will support a high quality VoIP conversation . Insufficient download speed
may impact your inbound traffic including the ability to hear callers .
•Upload Speed: Determines if your Internet upload speed will support a high quality VoIP conversation . Insufficient download speed may
impact your outbound traffic including the ability for callers to hear you .
•Quality of Service measurement: Measures fluctuation in your Internet speed . A higher percentage is desirable .
• Jitter: Measures the constant flow of data . A low jitter value shows a more consistent flow .
•Packet-loss: Measures your Internet connectivity and how accurately it is transferring data . Zero percent packet-loss is desired for a high
quality VoIP connection
Next, click on the Advanced tab, located underneath the Summary . Check the Number of VoIP lines supported section to see an estimate of
the number of simultaneous calls that your network can support .
If the VoIP test returns any yellow or red lights you may experience call quality of service issues . The remedy may be relatively simple . Possible
solutions include increasing your Internet bandwidth, or upgrading or installing LAN equipment such as a properly configured router and/or
modem . Call 8x8 technical support for additional assistance .
5
Virtual OfficeGetting Started Guide
Prepare Your Network
Your Local Area Network (LAN) is a term used to describe all the equipment that is behind your modem that connects your network to the
Internet . The specific equipment you will need will depend on the number of IP phones at your location, and the number of devices on your
network such as computers, servers and network printers . The equipment listed below is typically used in a LAN . If you need assistance
isndetermining which equipment is right for your LAN, an 8x8 technician will be happy to assist you .
Example Network
Internet
Modem
Router
Switch
8x8 Phone 8x8 Phone File Server
Network Printer
Wireless Access Point
PCs
QoS router prioritizes all voice tra�c to and from the Internet.
Wide Area Network (WAN)
Local Area Network (LAN)
Laptop
Typical LAN Equipment
Modem: A device that connects to the data connection provided by your Internet service provider . Other network devices such as a router are
connected behind the modem . Please do not use a combo modem/router . These devices can cause audio issues . If you have a combo unit, please
contact your ISP to request a standalone modem .
Router: A router is a device that routes or splits your Internet connection among multiple devices . A router is an “intelligent” device . It can divide
your connection differently depending on how it is configured . Routers commonly have four ports to allow up to 4 separate device connections .
If more than 4 ports are needed, a Switch is recommended . Do not use a combo modem/router unit or you may experience audio issues .
8x8 recommends you use a router with QoS settings that can be set to prioritize voice traffic over data traffic . Go to http://www .8x8 .com/
CommunicationsSolutions/Equipment/Accessories/RoutersandFirewalls .aspx for list of recommended routers .
Switch: A pass through device that splits your Internet connection among multiple devices . Switches are capable of extending your network to
accommodate an additional 4 to 24 devices .
8x8 Phones or Adapters: IP Phones purchased from 8x8 or analog phone adapters (ATAs) . (An ATA is used to connect a standard (analog)
phone or fax machine to 8x8 service through your Internet connection .)
Other devices: Other connecting devices such as computers, servers and network printers .
6
Virtual OfficeGetting Started Guide
Setting Up Your Network
1 . Connect your router directly to the modem that provides your Internet access .
2 . Connect your 8x8 phones directly to your router, or connect your 8x8 phones to the router using a switch .
3 . Always connect your LAN devices to your high-speed switch (local printers, file servers, etc .) rather than directly to your router .
Install and Activate Your IP Phones
To see this on video, go to www .8x8 .com/Resources/Demos .aspx .
1 . Take the Ethernet cable and plug one end into the jack marked LAN
on the back of your phone, and the other end into your router or an
Ethernet connection .
2 . Plug in the power cord to the phone and to an electrical outlet . Connect
the handset to the phone with the supplied handset cord . To view a
video demonstration, go to www .8x8 .com/Resources/Demos .aspx .
(If you would like to plug a computer into the back of the device,
plug one end into the PC port on the phone and the other end to the
Ethernet port of the computer .)
3 . After you plug in your phone, the word Activate appears on the telephone screen . Pick up the handset or press the speakerphone button
and listen to the instructions .
4 . Enter the activation code that corresponds with the extension number you are activating, and then press #. (The activation code was sent in
the Equipment Shipped email you received from 8x8 .) After entering the code, you should hear a successful activation message .
Note: You can also retrieve the activation codes from the 8x8 Account Manager . See the instructions in the Retrieving an Activation Code box .
5 . Allow your telephone to restart . After restarting, you will see the extension number on the screen .
6 . You are now able to make and receive phone calls . To reach an outside line, dial 1 and then the number, for example: 1 (555) 555-5555 .
Note: If you dial 1 and the telephone number and your call does not connect, please repower the phone by removing the power adapter
connection from the back of the phone and then reconnecting it .
7 . Perform these steps for all your IP phones . Once they are activated, please proceed to the Configuring Your 8x8 Phone System guide to
set up your extensions, user profiles and other services .
Retrieving an activation code
1 . Go to the top of www .8x8 .com and sign in to the 8x8 Account Manager .
2 . Click Phone System from the top navigation bar .
3 . Click Activate Device next to the extension that you wish to activate .
4 . A pop up screen displays the activation code for the extension .
Virtual OfficeGetting Started Guide
NASDAQ: EGHTwww.8x8.com
© 2011. The 8x8, Inc. logo is a registered trademark of 8x8, Inc. 8x8, Inc. is a publicly traded company. PM447/911
The ChampionFor Business
Communications
Install and Activate Your KIRK Cordless Phone
If you’ve purchased a Polycom KIRK cordless phone(s) and KIRK KWS 300 base unit, please see the following documents on
www .8x8 .com/Support/BusinessSupport/Documentation .aspx .
•Polycom KIRK KWS 300 Base Unit Installation Guide
•Polycom KIRK Base and Handset Activation Guide
Install and Activate Your ATAs
If you ordered the Linksys SPA 2012 ATA:
PHONE 1 PHONE 2 ETHERNET INTERNET
DC 5VPower
Fax Machine Computer or Laptop
Internet Connection (Router or
Broadband Modem)
Power AdapterAnalog Phone or Fax Machine
1 . Follow the diagram to connect your device using the
ports on the back panel
2 . Using the PHONE 1 port, you will need either an analog
phone (or a fax machine with an analog phone) to
activate the device to your 8x8 service .
3 . Use the PHONE 1 or PHONE 2 ports to connect an
analog phone or a fax machine, with an RJ-11 telephone
cable .
4 . The ETHERNET port connects to an individual network
device, such as a PC or a laptop
5 . The INTERNET port connects to your router or if you
have no router, directly to your cable or DSL Broadband Modem .
Note: If you connect directly to a broadband modem, you will first need to configure your Linksys ATA to act as a router . Please see instructions
in the Linksys SPA 2102 ATA Installation Guide
6 . Connect the power adapter to the power port . Once you’re connected, lift the handset and listen to the recorded message .
7 . Enter the activation code that corresponds with the extension number you are activating, then press # . The activation code was sent in the
Equipment Shipped email you received from 8x8 . After entering the code you should hear the successful activation message .
Note: You can also retrieve your activation codes from the 8x8 Account Manager .
Next Steps
Now that you have installed your phones, your next step is to configure your phone system . See the Configuring Your 8x8 Phone System
guide for instructions on configuring your phone extensions, user profiles, auto attendant, ring groups, and other services .
Questions or Assistance
Additional Resources are available online at:
http://www .8x8 .com/Support/BusinessSupport/Documentation .aspx Or call 8x8 Customer Service at 1 .888 .898 .8733 .