preparing your school’s fcat sss documents for return

Preparing Your School’s

FCAT SSS Documents

For Return

___1. Verify that all distributed secure materials have been returned. Notify the district coordinator immediately if any secure materials are missing and complete the necessary investigation.

___ 2. Make copies of the records of required administration information collected by test administrators and file the copies. (4 of the manual)

___ 3. Verify that your SSS FCAT Security Log has been completed correctly. Make a copy for your files.

___ 4. Remove stray SSS math reference sheets or science SSS reference sheets/periodic tables from the test books and answer documents.

___ 5. Verify that each student has completed the required information (Student Name, District/School) in the upper right corner of the student grid sheet, even if a label has been affixed in the lower left corner.

As You Receive FCAT SSS TEST MATERIALS As You Receive FCAT SSS TEST MATERIALS From The Test Administrators, Do The Following:From The Test Administrators, Do The Following:

___ 6. Separate the SSS test materials into stacks as follows:

•Your School’s SSS Answer Documents•By Grade Level and document type

•Home Education Program SSS Answer Documents (49-9998)•By Grade Level and document type

•McKay Scholarship Program - Private Schools (49-3518)•By Grade Level and document type

•CTC Scholarship Program SSS Answer Documents (97-9999)

•Florida K-8 Virtual School Program SSS Answer Documents•Connections Academy (78-0700)•FL Virtual Academy (79-0801)•By Grade Level and document type

As You Receive SSS TEST MATERIALS From As You Receive SSS TEST MATERIALS From The Test Administrators, Do The Following:The Test Administrators, Do The Following:

As You Receive SSS TEST MATERIALS From As You Receive SSS TEST MATERIALS From The Test Administrators, Do The Following:The Test Administrators, Do The Following:

___ 6. (continued) Separate the SSS test materials into stacks as follows:

All NOT TO BE SCORED documents which includes:•used and unused test books •unused non pre identified and pre identified answer documents•defective documents •answer documents with all DNS bubbles gridded

___ 7. If a document is NOT TO BE SCORED, verify that BOTH DNSDNS bubbles have been gridded. If a DNS bubble has been gridded by mistake, verify that the DNS bubble has been erased and the corresponding UNDO bubble has been gridded and place the document in the appropriate stack of TO BE SCORED materials.

Preparing Your School’s Preparing Your School’s TO BE SCORED Answer Documents For ReturnTO BE SCORED Answer Documents For Return

___8. Complete a separate SSS DOCUMENT COUNT

FORM for each grade level tested. Page 229 of the manual

•Verify that you have included all documents from make-up sessions before you complete the forms.

•DO NOT combine documents for more than one document type/grade level under the same SSS DOCUMENT COUNT FORM.

•The SSS Count Form is scannable and must not be photocopied.

•Place each completed SSS Count Form on top of the first stack of TO BE SCORED answer documents.

Complete The SSS ANSWER DOCUMENT Complete The SSS ANSWER DOCUMENT RETURN SUMMARYRETURN SUMMARY

__9. Complete the SSS Answer Document RETURN SUMMARY as instructed below:

•Complete only one SSS ANSWER DOCUMENT RETURN SUMMARY for students enrolled in your school. There are separate SSS ANSWER DOCUMENT RETURN SUMMARY Forms for Home Education, McKay Scholarship Program and CTC Scholarship Programs.

•Transfer the information from each SSS DOCUMENT COUNT FORM to the SSS ANSWER DOCUMENT RETURN SUMMARY, making sure that the

Number of TO BE SCORED Documents Returned for each grade level and document type is correct.

•Verify that the number of documents returned and the number of documents indicated on the SSS DOCUMENT COUNT FORMS match the entries on the SSS ANSWER DOCUMENT RETURN SUMMARY.

•Maintain a copy of the completed document for your records.

Complete the SSS ANSWER DOCUMENT Complete the SSS ANSWER DOCUMENT RETURN SUMMARYRETURN SUMMARY

___10. Complete the pre identified SSS ANSWER

DOCUMENT RETURN SUMMARY FORMS which have been provided for each school.

Complete the Number of Answer Documents Returned

The following information has been pre identified on all Summary Forms:

•District Name and Number

•School Name and Number

•Grade Level and Subject Tested

Complete SSS Paper Bands __11. Documents for each grade level and document type must be paper

banded separately. You may use more than one SSS Paper Band per grade level and document type, if necessary. Follow these steps for each paper band you use:

Grid the appropriate grade level and document type.

Write the school name and district/school number at the bottom of the SSS Paper Band.

Count the number of TO BE SCORED documents that will be banded in each SSS paper band. Write that number under Number of To Be Scored Documents Contained in This SSS Paper Band.

Under Number of Banded Stacks per Document Count Form, number the SSS Paper Bands 1 of n,2 of n, etc., where n is the school’s total

number of banded stacks per SSS Document Count Form.

Place an SSS paper band around each stack of TO BE SCORED answer documents. The SSS Document Count Form must be under the paper band on top of the stack labeled 1 of n.

Seal the SSS Paper Band and be sure that it securely holds the documents. Do not use staples, paper clips, or tape.

SSS Paper Band

Preparing McKay Scholarship ProgramPreparing McKay Scholarship Program (Public Schools)(Public Schools)

TO BE SCORED Documents For ReturnTO BE SCORED Documents For Return

Documents for McKay Scholarship Program students enrolled in Public Schools will be processed by using the number for the school in which they are enrolled. Scores for these students will be returned to your school. TO BE SCORED materials for McKay Scholarship students enrolled in your school should be returned with your school’s TO BE SCORED materials.

Packaging Diagram Packaging Diagram

Preparing Home Education ProgramPreparing Home Education ProgramTO BE SCORED Documents For ReturnTO BE SCORED Documents For Return

Process these documents separately from your school’s regular TO BE SCORED documents using the school number 49-9998.

Scores for these students will be returned to the District Office. Results will not be aggregated with district or school data.

Completing The SSS Document Count Forms Completing The SSS Document Count Forms For Home Education ProgramFor Home Education Program

___12. Complete the SSS DOCUMENT COUNT FORM by following the directions on the form.

•A separate Count Form must be completed for each grade level and document type.

•Do not combine documents for more than one grade level/document type under the same SSS DOCUMENT COUNT FORM.

•Write Home Education in the space labeled School Name instead of your school name.

•In the space labeled District/School Number, write: 49-9998 for Home Education Students

•Place each completed SSS Document Count Form on top of the appropriate stack of TO BE SCORED Home Education Program documents.

Complete The ANSWERComplete The ANSWER DOCUMENT RETURN DOCUMENT RETURN SUMMARY FORM For Home Education Program SUMMARY FORM For Home Education Program

___13. Complete the pre identified SSS ANSWER

DOCUMENT RETURN SUMMARY FORM which have been provided for the Home Education Program.


The following information has been pre identified on all Summary Forms.

•District Name and District Number

•Grade Level Tested and Subject Tested

Complete SSS Paper Bands For HomeEducation Program

___ 14. Each grade level and document type must be banded separately. You may use more than one SSS Paper Band per grade level and document type, if necessary. Follow these steps for each paper band you use:


Write the Home Education Program in the space labeled School Name instead of your school name. In the space labeled District/School number write 49-9998.

Count the number of TO BE SCORED documents that will be banded in each SSS paper band. Write that number under Number of To Be Scored Documents Contained in This Paper Band.

Under Number of Banded Stacks per Document Count Form, number the SSS Paper Bands 1 of n, 2 of n, etc., where n is the total

number of banded stacks for Home Education Program documents per SSS Document Count Form.

Place a paper band around each stack of TO BE SCORED answer documents. Make sure that the SSS Document Count Form is under the paper band on top of the banded stack labeled 1 of n. Be sure that the band securely holds the documents. Do not use staples, paper clips, or tape.

Preparing McKay Scholarship Program Preparing McKay Scholarship Program (Private School) TO BE SCORED Documents (Private School) TO BE SCORED Documents

For ReturnFor Return


Scores for these students will be returned to the District Office. Results will not be aggregated with district or school data.

Completing The SSS Document Count Forms Completing The SSS Document Count Forms For McKay Scholarship Program For McKay Scholarship Program

(Private Schools)(Private Schools)




•Write McKay Scholarship Program in the space labeled School Name instead of your school name.

•In the space labeled District/School Number, write: 49-3518 for McKay Scholarship Students

•Place each completed SSS Document Count Form on top of the appropriate stack of TO BE SCORED McKay Scholarship Program documents.

Complete The SSS ANSWERComplete The SSS ANSWER DOCUMENTDOCUMENTRETURN SUMMARY FORM ForRETURN SUMMARY FORM For

McKay Scholarship Program (Private Schools)McKay Scholarship Program (Private Schools)___16. Complete the pre identified SSS ANSWER DOCUMENT RETURN SUMMARY FORM which has been provided for the McKay Scholarship Program.


The following information has been pre identified on all

Summary Forms.



Complete SSS Paper Bands For McKay Scholarship Program (Private Schools)

__17. Each grade level and document type must be banded separately. You may use more than one SSS Paper Band per grade level and document type, if necessary. Follow these steps for each paper band you use:


Write the McKay Scholarship Program in the space labeled School Name instead of your school name. In the space labeled District/School number write 49-3518.

Count the number TO BE SCORED documents that will be banded in each SSS paper band. Write that number under Number of To Be Scored Documents Contained in This Paper Band.

Under Number of Banded Stacks per Document Count Form, number the SSS Paper Bands 1 of n,2 of n, etc., where n is the total number

of banded stacks for McKay Scholarship Program documents per SSS Document Count Form.


Preparing Corporate Tax Credit (CTC)Preparing Corporate Tax Credit (CTC) Scholarship Program TO BE SCORED Scholarship Program TO BE SCORED

Documents For ReturnDocuments For Return


Scores for these students will be returned to the FDOE Office of Independent Education and Parental Choice for distribution, and results will not be aggregated with your district or school data.

Completing The SSS Document Count Forms Completing The SSS Document Count Forms For Corporate Tax Credit (CTC)For Corporate Tax Credit (CTC)

Scholarship ProgramScholarship Program




•Write CTC in the space labeled District Name instead of your district name.

•Leave the School Name blank.

•In the space labeled District/School Number, write: 97-9999 for CTC Scholarship Program

•Place each completed SSS Document Count Form on top of the appropriate stack of TO BE SCORED CTC Scholarship Program documents.


Corporate Tax Credit (CTC) Scholarship ProgramCorporate Tax Credit (CTC) Scholarship Program

___19. Complete the pre identified SSS ANSWER DOCUMENT RETURN SUMMARY FORM which has been provided for the CTC Scholarship Program.


The following information has been pre identified on all

Summary Forms.



Complete SSS Paper Bands For Corporate Tax Credit (CTC) Scholarship Program

__20. Each grade level and document type must be banded separately. You may use more than one SSS Paper Band per grade level and document type, if necessary. Follow these steps for each paper band you use:


Write the CTC Scholarship Program in the space labeled School Name instead of your school name. In the space labeled District/School number write 97-9999.

Count the number TO BE SCORED documents that will be banded in each SSS paper band. Write that number under Number of To Be Scored Documents Contained in This Paper Band.

Under Number of Banded Stacks per Document Count Form, number the SSS Paper Bands 1 of n, 2 of n, etc., where n is the total

number of banded stacks for CTC Scholarship Program documents per SSS Document Count Form.


Prepare Virtual School Pilot Program Prepare Virtual School Pilot Program TO BE SCORED Answer Documents For ReturnTO BE SCORED Answer Documents For Return

___21. Place all Connections Academy TO BE SCORED answer documents (all grade levels) in the WHITE envelope marked Connections Academy and seal it.

___22. Place all Florida Virtual Academy TO BE SCORED answer documents (all grade levels) in the WHITE envelope marked Virtual Academy and seal it.

Calibration TO BE SCORED Answer Documents BLUE Labels - Reading & Math – Due March 14, 2008

Grade 3 & Retakes TO BE SCORED Answer Documents PEACH Labels - PEACH Labels - Reading & Math – Due March 24, 2008

Grades 4-10 TO BE SCORED Answer Documents RED Labels -RED Labels - Reading & Math – Due March 24, 2008

WHITE Labels - WHITE Labels - VI Test Materials – Due March 24, 2008– Due March 24, 2008

Calibration TO BE SCORED Answer Documents BLUE Labels - Science – Due March 24, 2008

You Will Be Preparing The Following Types Of You Will Be Preparing The Following Types Of Boxes For Return To The District Coordinator:Boxes For Return To The District Coordinator:

You Will Be Preparing The Following Types Of Boxes For Return To The District

Coordinator:Grades 5, 8, & 11 TO BE SCORED Answer Documents

PINK Labels - Science – Due March 28, 2008

NOT TO BE SCORED Materials

YELLOW Labels – Due April 9, 2008

District Coordinator Box - Create your own Label

Due the week of April 21-25, 2008

It is your responsibility to package the materials correctly for processing and score reporting. Mispacked materials delay

the scoring and reporting of student results.

Calibration SchoolsCalibration SchoolsReading, Math, & Science Reading, Math, & Science

If your school has been identified as a Calibration School, you will receive BLUEBLUE labels in your return materials kit. Follow these steps for preparing your materials for return to the District Coordinator:

_Place the SSS materials in the boxes according to the diagram on page 6 of the Spring 2008 FCAT SSS Materials Packaging

and Return Instructions. You may place materials for more than one grade level in a box.

_Place the SSS Answer Document Return Summary for Calibration Materials on top of the documents in the first box of TO BE SCORED calibration materials. Seal the box(es).

_Place the BLUEBLUE label anywhere on the top of each box. Make sure that packing tape does not cover the label.

_Return the BLUEBLUE labeled box to the District Coordinator.

Packing The Boxes BLUE Label - Reading & Math Grade 3-10

5. Envelopes containing Connections Academy & Virtual Academy

4. Answer Document Return Summary

3. Home Ed., McKay Scholarship, and CTC Scholarship banded

stacks containing, DOCUMENT COUNT FORM, and TO BE SCORED documents for each grade level/program


1. Banded stacks containing your school’s DOCUMENT COUNT FORM, and TO BE SCORED documents by grade level/document type

Packing The Boxes Peach Label - Grade 3 and Retakes



3. Home Ed., McKay Scholarship, and CTC Scholarship banded



1. Banded stacks containing your school’s DOCUMENT COUNT

FORM, and TO BE SCORED documents by grade level/document type

Packing The Boxes Red Label – Grades 4-10



3. Home Ed., McKay Scholarship and CTC Scholarship banded





Packing The Boxes Pink Label – Science Grades 5, 8 & 11



3. Home Ed., McKay Scholarship and CTC Scholarship banded





Labeling The BoxesLabeling The Boxes

Place the CORRECT COLORED LABEL on the top of each box.

Sealing The BoxesSealing The Boxes

Points To Remember

1. Make sure the packing tape does not cover the label.

2. Labels are scannable and should not be photocopied.

3. Do not place labels over the meeting point of the two flaps.

Preparing LARGE PRINT and BRAILLE Preparing LARGE PRINT and BRAILLE Materials For Return Materials For Return

WHITE LabelWHITE Label

Complete the following as soon as testing has ended:

_Verify that your SSS FCAT Security Log has been completed correctly.

_Verify that each student grid sheet has been completed correctly or has a student label

affixed.

_Ensure that the student’s name and district/school number appear in the appropriate

locations.

_If the test is TO BE SCORED, verify that DNS bubble has not been gridded. If a test is

NOT TO BE SCORED, verify that the corresponding DNS bubble has been gridded.

Preparing LARGE PRINT and BRAILLE Preparing LARGE PRINT and BRAILLE Materials For Return (continued)Materials For Return (continued)

Group each student’s SSS materials for return. Place the following documents for each student tested in a separate SSS LARGE PRINT AND BRAILLE Materials RETURN ENVELOPE:

Large Print Competed SSS Document Count Form Large Print SSS Test and Answer Book

Or Large Print SSS Test Book

Large Print SSS Answer Book

Braille Competed SSS Document Count Form Regular Print SSS Answer Document

Braille SSS Answer Sheets containing student responses (separated by subject)Braille SSS Test Book

Regular Print SSS Test Book

Preparing LARGE PRINT and BRAILLE Preparing LARGE PRINT and BRAILLE Materials For Return (continued)Materials For Return (continued)

Note:Note:

Although you may place documents for more than one SUBJECT in the same envelope, do not place documents for more than one STUDENT in the same envelope.

DO NOT place NOT TO BE SCORED materials in a SSS Large Print and Braille Materials Return Envelope.

Complete The LARGE PRINT And Complete The LARGE PRINT And BRAILLE Materials Return EnvelopeBRAILLE Materials Return Envelope

_Complete an SSS Large Print and Braille Materials Return Envelope for each student according to the instructions on the envelope. You may place doucments for a student in more than one envelope. Seal the envelope.

_Complete the SSS Large Print & Braille Answer Doucment Return Summary Form according to the directions on the form, and place it on top of the Large Print & Braille Materials Return Envelopes in the first box of Large Print & Braille materials.

_Place the appropriate Large Print & Braille test materials into the boxes in which they arrived, according to the diagram on page 273 of the manual.

_Return the completed SSS Large Print and Braille Materials Return Envelopes and all other materials in the original boxes in which they arrived, according to the diagram on page 273 of the manual.

_ Seal the box(es).

__Place a WHITE label anywhere on the top of each box. Labels should not be photocopied.


Large Print & Braille Large Print & Braille

Complete the pre identified SSS ANSWER DOCUMENT RETURN

SUMMARY FORM which has been provided for the Large Print and Braille materials.


The following information has been pre identified on all Summary Forms.



Packaging Diagram for Large Print & Packaging Diagram for Large Print & Braille Materials Braille Materials

Large Print & Braille MaterialsLarge Print & Braille MaterialsBox Box

Packing NOT TO BE SCORED MaterialsPacking NOT TO BE SCORED MaterialsYellow LabelsYellow Labels

1. Place all NOT TO BE SCORED documents in the box(es). This would include:

_ Used and unused Test books

_ Unused non-pre identified answer documents

_ Pre identified answer documents

_ Answer documents with both DNS bubbles gridded

2. Seal the box(es).

3. Place the YELLOW LABEL on the top of the box

4. Return the box(es) to the District Coordinator by April 9, 2008

Packing District Coordinator OnlyPacking District Coordinator OnlyBox(es)Box(es)

1. Place all non-secure materials in the box(es). This would include:

_Original Security Checklists

_Original SSS FCAT Administration Record form

_Original Records of Attendance

_Original Test Administration Security Logs

_Original Seating Charts

_Original Class Code Rosters

_Original Student Pre-ID Roster

_Math Reference Sheets

_Science Reference Sheets/Periodic Tables

_Original SSS Answer Document Return Summary Form

_Large Print and Braille scripts, Braille paper that does not contain student responses

2. Seal the box(es) and write District Coordinator on the top of the box(es)

3. Return the boxes the week of April 21-25, 2008.

These may be returned to the District Warehouse beginning the week of April 21-25, 2008.

Band in stacks of 10 with a rubber band and place a label on the boxes. Send the boxes to the attention of Nereida or Veronica Gonzalez.

DO NOT WRITE ON THE CALCULATOR BOXES. USE A BLANK LABEL.

FCAT CALCULATORS

1. Test Administration Manuals (Store at your school site until SSS test results are received for all students)

2. Unused SSS paper bands (trash)

3. Unused SSS Document Count Forms (trash)

4. Unused Answer Document Return Summary Forms (trash)

5. Plastic bags from the return materials kit (trash)

6. Memos and packing slips from CTB (trash)

7. Unused return labels (trash)

8. Florida Virtual Envelopes (trash)

9. Unused student pre-id labels (shred)

NON-SECURE MATERIALS

Nereida Gonzalez – Testing Technician407-518-2902

[email protected]

preparing your school’s fcat sss documents for return

Documents

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