pres preventative maintenance

8/8/2019 Pres Preventative Maintenance

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Preventative Maintenance

NCDPI


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Purpose of Preventative

Maintenance

The Preventive Maintenance Program is a result ofpublic

school law.

It assures a uniform standard ofmaintenance necessary to

provide a safe transportation environment forthe studentsin the Public Schools ofNorth Carolina.

It also provides planned maintenance intervals that should

increase the efficiencyofschool bus fleets and provide

long term savings from costlyrepairs.

Therefore, it is each LEAs responsibility to maintain their

school buses as described in the PM Manual.


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Purpose of Preventative

Maintenance

The program presented in the PM manual

represents the minimum requirements forall

school buses and service vehicles in the Public

Schools ofNorth Carolina. However, MORE

FREQUENT SERVICE may be warranted in

yourcounty. The intent ofthis maintenance

program is to promote repairconsistency and cost

efficiency, and assure that school buses andservice vehicles are in safe operating condition.


4/23

NCGS Requirements for

Preventative Maintenance

The State Board ofEducation is given statutory authority tofund

public school transportation operations and the replacement of

vehicles. Specifically, it is the responsibilityofthe State Board of

Education to periodically"...adopt such rules and regulations with reference to the

construction, equipment, color, and maintenance ofschool buses.

No school bus shall be operated forthe transportation ofpupils

unless such bus is constructed and maintained as presented in such

regulations."

North Carolina General Statute 115C-240(c)


5/23

PM Management with SAP

Preventive maintenance schedule

Preventive maintenance workorders

Inventory management forrepairparts and tires Vehicle maintenance and repaircosts histories


6/23

IP24 PM Due Screen

Double Clickon MntPlan

to Show information about

the PM that is scheduled.


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Maintenance Plan General

Information

Use the arrows to select the

Maintenance plan schedule calls

clickthis tab


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PM Information

Computer

Planned

Date

(Based on

mileage

history)

Previous

PM

MileagePM DUE

6K12K24K48K

PM Due

Mileage

Current

Mileage


9/23

PM Scheduling

Orders generated every 6000 miles

PMs on new buses are generated every sixthousand miles.

1. 0 mile (48KPM ordergenerated at LEA)

2. 6000 mile; 6KPM Order











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Page 1 of ____

NC PUBLIC SCHOOLS TRANSPORTATIONPM WORK ORDER (sample)

ORDER# PLANT DOT SHOP

EQ/INV # SAP EQ # METERREADING

EQ DESC LUBECHART

YEAR MAKE MODEL

START DATE LICPLATE VIN #

WORKDESCRIPTION

OPERATION

0010

DESCRIPTION

Change oil and filter

TIME

_______

A, B, Cor

D

OPERATION

0020

DESCRIPTION

Lube grease fittings and checkfluids

TIME

_______

053-999

07

OPERATION

0030

DESCRIPTION

Lube door/hood hinges and latches

TIME

_______

053-999

07

OPERATION

0040

DESCRIPTION

Record trans. shift points

Trans. shift points 1-2 ___ 2-3 ___ , etc.

TIME 027-024

06

OPERATION

0050

DESCRIPTION

R

ecord governorspeeds and varianceHigh ____ Low _____ Var. _____

TIME

_______

034-001

06

Sample PM order


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PM Summary

Success ofthis maintenance program will be assured

through the cooperation ofall local transportation staffs.

The prescribed school bus garage operational proceduresare to be followed as closely as possible, depending upon

staff, facilities, and available shop equipment.

Questions regarding the contents ofthis manual should be

directed toDPI Transportation Services


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Surplus Equipment

NCDPI


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15/23

Process for Bidding Materials

and Equipment

4. State Surplus will solicit bids forthe materials,scrap, etc.They will send the LEA a copyofthe BID SHEET that hastheirmaterials,etc on it. LEA are encouraged to provideinformation to prospective buyers on the equipment listedforsale.

5. Upon awarding a BID a pink(bid-award)sheet will be sentto the LEA indicating who won the BID. The buyerwillalso be sent a pink(bid-award) sheet. The material shouldnot be released until a pinksheet is received orthe buyerhas pinksheet in-hand (make a copy ifyou havent receivedone yet) when they come to pickup the materials, etc. Wedo not accept any payment forproperty that was on BID.This is collected by State Surplus and the buyer is given thepinksheet upon payment. It is OK torelease the materialwhen you have a copyofthe pinksheet.


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Process for Bidding Materials

and Equipment

6. Bidding ofequipment with titles

requiresthetitleto besentto NCDPI

UNSIGNED, along with a odometerstatementandavehicledamage/flood

statement.


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Surplus Vehicles

Priorto being priced, all buses shall have the letteringremoved and the bus

appearance altered in the following manner. The front and rearpanel which

formerly had "School Bus" indicated shall be painted from the flashing light on

the left to the flashing light on the right, a colorotherthan school bus yellow.

Also, the area ofthe body which formerly indicated "NCPublic Schools" shall be

painted a colorotherthan school bus yellow. The painted area is to be the fulllength ofthe bus. Buses which are obsolete will be priced forsale orbid on a TD-

13 Discarded Equipment Form byyourregional area transportation consultant.

Buses shall not be sold unless priced in writingon the properform priorto sale by

the area transportation consultant.

Service vehicles, fuel trucks, tire trucks and wreckers shall have all letteringremoved priorto being placed on bid (unless sold to anotherschool system).


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Process forSelling Priced Buses

1. Contact Area Transportation Consultant and provide a list

ofthe buses you want to place on sale. (E-mail works

reallygood forthis part and is preferred.)

2. Consultant will complete form TD-13 listing the buses forsale and the price ofeach bus, a copy will be returned to the

LEA and anothercopy sent to JeffMoore forlistingon the

School Bus web page @ http://ncschoolbussales.dpi.state.nc.us/.

3. Prices are firm unless the bus has remained on the yard fora

1 yearorlongerorthe buyeris planningon purchasingmore than one bus. Contact JeffMoore foranyreductions in

price. Be sure to let the prospective buyers know that this is

an as-is sale.


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Process forSelling Priced Buses

4. Upon agreement ofthe sale, the buyermust payforthe bus

with a certified checkormoneyorderpayable toNC State

Surplus Property. It is best not to start any paperworkuntil

you have this checkin hand. The LEA will provide thebuyerwith a bill ofsale. (this can be created with any word

processing software, etc.) The title will be signed overto

the buyerat this time. (NOTE: SIGNOVERTITLES ON

PRE-PRICED EQUIPMENT: DONOT SIGNOVER

TITLE ON EQUIPMENT UP FORBID)

5. The LEA will forward the Certified CheckorMoneyOrder

along with the TD-13 Bus ForSale form toNCDPI

Transportation Services. This form can be downloaded @http://www.ncbussafety.org/download/TD-13BUSALEFORM.doc


20/23

Process for Disposing of tires

1. The scrap school bus tire contract has been awarded to

North & South TruckTires Sales out ofClayton, NC.

2. You may call them to schedule pickup at 919-550-2735.

3. Please read the information below as it defines what a scraptire is and explains howNorth & South Trucktires Sales

will pickup the scrap tires at yourlocation.

4. Scrap tires are defined as those tire casings that are no

longersuitable forcapping.

5. The scrap tire must meet one ormore ofthe followingcriteria and only those tires deemed by the transportation

directorordesignee as "ready to discard" are to be

considered as scrap:


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6. All casings with obvious visual damage (checkwarranty if

applicable).

7. All casings previously capped twoormore times (check

DOT recap stamp).8. All casings five years orolder(checkDOT serial number).

9. All casings forwhich no bids were received.

10. All Yokohama brand casings.


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11. Contractorwill be responsible forpicking up tires withintwenty (20) working days afternotification from the schoolbus garages. The contractormust report to thetransportation directororschool bus garage supervisor

and/orstaffupon arrival at the garage. The garagepersonnel will supervise the dispersingofthe scrap tires. Ifseveral "lots"oftires are on hand (i.e., virgin, surplus, orscrap), the contractormust be told which tires to load.Upon pickup oftires, the contractormust complete a ScrapTire PickUp form provided at each site.

12. The Scrap Tire PickUp Form is attached and alsoon DPI'swebsite at http://www.ncbussafety.org/reports.html


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13. Lookunderthe headingReports and Forms, School Bus

Maintenance Forms.

14. Ifyou have any questions, please contact JeffMoore at

[email protected]

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