ELECTRONIC PAYMENT OF SCHOLARSHIPS

IN TELANGANA & ANDHRA PRADESH

PRESENTATION BY

M.PRASHANTI IASDEPUTY SECY,

WCD&SC DEPARTMENTGOVT. OF TELANGANA

Scholarships for all underprivileged:

• Flagship program of the Government• Transition from means cum merit basis to Saturation mode:

Any student whose family income is less than one lakh is eligible for a scholarship under the new scheme

Assistance given to all communities on a Saturation mode:

Scheduled Caste – Social Welfare Department Scheduled Tribe – Tribal Welfare Department Backward Class – BC Welfare Department Disabled Groups – Women & Child Welfare Department Economically Backward Classes - BC Welfare Department Minorities – Minority Welfare Department

Large volume of disbursement – 28.00 Lakh Students; Rs. 4,500 CrSocial Welfare Department is the Nodal Agency

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Post Matric Scholarships at a glance

PMS includes:

RTF: Reimbursement of Tuition Fee - College MF: Maintenance fee – Student

Income ceiling:

- Rs. 1:00 lakh PA for BC/EBC/Minorities/Disabled.- Rs. 2.00 lakh PA for SCs/STs.

Fully administered online since 2010-11http://epasswebsite.cgg.gov.in by welfare departments

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PMS Trends:

0.00

500.00

1000.00

1500.00

2000.00

2500.00

3000.00

3500.00

4000.00

97-98 98-99 99-00 00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11

Expenditure in Rs. Crs No. of students covered(in Lakhs) 4

PMS Complexity:• 1600 unique courses.

• 10934 colleges

• 1,44,000 fee combinations

• 26,00,000 students

• Around Rs.4000 crs worth PMS claims per year

• Coordinating with 5 Welfare Departments i.e., Social Welfare, Tribalwelfare , BC & EBC Welfare, Disabled Welfare & Minority Welfare& also with Higher Education, Technical Education, SchoolEducation, Board of Intermediate, Directorate of Employment &Training & Health Dept., etc.

• Also deals with all Universities in the State along with the 188Premier Institutes indentified by GOI across India.

• Deal with all Scheduled banks & Treasury Dept.5

PMS PMS -- Analysis of ExpendituresAnalysis of Expenditures::

Group

Group 11665.56

58%Group II386.41

14%

Group III383.13

13%

Group IV425.31

15%

Group 1 Group II Group III Group IV

Group 1, 472966, 2

1%

Group II 236234, 10

%Group III543242

24%

Group IV1030450

45%

Group 1 Group II Group III Group IV

21% of the professional course students consume 58% of the total Scholarship outlay; 45% students in Group IV account for only 15% of the Scholarship amount. 6

TRANSITION FROM A MANUAL TO A FULLY ONLINE SYSTEM…

Disbursements of Scholarships

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Manual Procedures Manual Procedures -- CumbersomeCumbersome

•Manual process -Cumbersome & Time consuming,

•Large number of scholarships

•Less Staff

•Unable to cope up with work load

•Corruption

•Frustration in the student community

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Submit Filling FormNotification Blank Application

Checking Consolidate&sendReceive/Ack.

Prep. Proceedings

Inst. Wise listSegregate into Fresh / Renewal

Calculation

Preparation of D.Dt

Cross verify

Handle queries

RevalidateDDs

Disb. By Inst.Reconcile Report Progress

Check dual claimsClosure Recover

Eligibility/Reject

Field Inspect & verification

Dispatch D.D

1 2 3 4

7 6

10 11

58

9 1212

13141516

17 18 19 20

21222324

Pitfalls of the Manual System:

• Driven by the Department

• Large number of students – no control or checkFake scholarships; double claims; Bogus collegesCumbersome procedures

• Inordinate delays in processing

• Inappropriate release of budgets in time

• Checks of students given to colleges who often collaborate to misappropriate

• Student frustrated and unaware of the status9

Highlights of online sanction of Post Matric Scholarships

Multi-Departmental: Disbursement for five welfare Departments(BC,EBC,SC,ST,DW).

Disbursement to 26.00 lakh Students studying in AP and other statesonline.

Total web based application - Student application – onlineprocessing and sanction – online upload to treasury – remittanceonline to colleges and student bank account.

Low cost of ownership of software through open sourcetechnologies.

First of its kind in India linking State Treasury and Banks online.

First of its kind project in India using eZ-Pay (Pre-loaded) ATM cardsof SBI for student bank accounts. – 16.5 lakh accounts

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Online sanction Highlights

Grievance Reddressal System for Students, Colleges, Officers.

Change requests from HOD’s online.

Email & SMS based tracking and Grievance Reddressal System.

Virtual private network with all welfare officers of different department - using APSWAN.

Virtual Private Network (VPN) - between CGG and Treasury.

Interface through web-services with Universities/Boards for Attendance, Performance, Fees etc.

Interface with Counseling Centre's – type of admissions`.

User-friendly and real time.

Payments to bank Accounts

Transparent Process for colleges, students, departments

Unique identity based on SSC registration No.

Mee seva Caste & Income Certificates made compulsory for scholarship holders.

It is proposed to automate certificate verification by procuring bar code readers.

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Work Flow of the Online Scholarship System

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• File applications online; scan & upload documents(Caste, Income, Aadhar, Bank documents, CET documents)Students

• Register in epass. Verify student applications & forwardbooklets of application forms for each welfare department, tothe verification officers

Colleges

• Physical Verification of Students and documents.This is to be replaced by automated biometricverification thru Aadhar authenticating point of salemachine

Verification Officers

• Final scrutiny & Sanctions scholarships online andtransmits to treasury after Aadhar seeding thru leadBank Managers.

Dt. Welfare Officer

• Passes the bills – value of 2 Crores each & Uploads to the CINB – BanksTreasury

• Transfer funds to accounts of students and collegesBanks

Role of ASWOs

• As a verification officer, every ASWOs/ABCWOs/ ATWOs has to verify applications ofSCs/STs/BCs/EBCs/DWs/Minority students.

• Every ASWO is given separate User ID & Password to login for processing of PMSapplications.

• In respect of PMS, ASWO is acting as Verification Officer.

• ASWO has to conduct awareness meetings (live demo) to the Principals of his/herjurisdiction on online process of scholarships at Principal’s level & also to conductawareness meetings with students & Students associations on online application of Post-Matric Scholarships.

• Wide publicity shall be given on PMS through print media.

• ASWOs has to collect the booklets (hard copies of applications) from the collegePrincipals & update them online. After updation, allotted colleges will be displayed atASWOs login.

• ASWO has to inform the date of verification to the concerned college Principals well inadvance so that students could be made available on that date

13Contd.

Role of ASWOs

• ASWO has to conduct 100% physical verification & verify all necessaryrecords available in the college.

• While verification records, ASWO/VO has to put a stamp consisting studydetails of student on the overleaf of SSC certificate.

• After due verification of all necessary documents enclosed to the hard copyof application form, ASWO/VO has to put his remarks as“Recommended/not recommended”. If recommended, type ofscholarship like DS/SMH/CAH/DAH is to be furnished.

• All eligible applications shall be recommended & forward to District WelfareOfficers through online.

• Submit booklets after due recommended by ASWO/VO to the concernedDistrict Welfare Officer.

• If any application found ineligible put his remarks & submit online as well ashard copy.

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KEY CHANGES INTRODUCED

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Key Changes: Students

Apply for fresh registration online

Apply for renewals online

Students cannot enter names Only retrieve data through the

SSC/ Inter Database throughID’s

Students must have a bankaccount Students who do have an

account are given eZ pay cardof SBI

Student can access the sitethough a user id ( email id)and password (sent to emailaccounts)

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Key Changes: Colleges

Colleges must register on the website

Give details ofrecognitions, capacity, bankaccounts, management details etc

Principals of colleges will have toverify each of the studentapplications:

Print and prepare booklets forfresh and renewal studentsdepartment wise.

Contact the verification officerfor getting the verification donefor sanction of scholarships

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Key Changes: Verification

District Collectors appointverification officers

Physical Verification of studentsand Documents

Results of verification updatedonline

Recommended candidates areforwarded to the district officer

Rejected applications are eithersent to the colleges or studentsfor rectification

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Key Changes: Welfare Department

• Authenticate colleges on the e-Pass website• All colleges must register on the website

• Processing and sanction online:• Scrutiny and Sanction of Bills• Each bill value is pegged at Rs. 3.00 Crores

• Forward bills to treasury online • Treasury Bill Register Number generated for

every bill sent

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Sanction Process is simple…

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Key Changes: Treasury

• Receive a paper copy of the Scholarship Bill and an online copy

• Comparison and Verification• Sanction of Bills online• Automatic upload to banks online

Through common internet banking interface Interbank; Intrabank NEFT & RTGS Return confirmations online

• Remittance to banks and reconciliation

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Project Management Unit:

Ensures the smooth administration of the online system.Dy. Director from all Welfare Departmentskey task - updated masters and address key issues:

Institution Master Dept. Hostel Master College-Course Mapping & College Officer Link Master -

Registration Course Master & University Course Mapping Course Fee Entry Form & Fee Confirmation Budget Master Student SSC Details Edit

Help Desk Functions24

USER FRIENDLY REPORTS

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Scholarship schemes included under Direct Benefit Transfer (DBT) Scheme

• Govt. of India have issued instructions to sanction scholarships through DBTfrom the current financial year

• DBT to be administered through Aadhar payment bridge

• Aadhar card made mandatory to implement DBT

• Seeding of Aadhar cards taken up in bank accounts of scholarship holders

• RASF service given for verification of student details viz-a-viz the Aadharcard details for authentication

• Necessary changes made in treasury to implement DBT

• Bank specific codes obtained from NPCI to implement DBT

• Aadhar made financial address of student

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Problems & steps taken to implement DBT

• Poor enrolment of Aadhar among scholarship holders is a bottleneck in the implementation ofDBT.

• Aadhar enrolment centres limited in number and capacity of each centre is also limited tocapturing data of about 70 individuals per day.

• District collectors have been instructed to take up drive for Aadhar enrolment of scholarshipholders in the summer holidays by opening special centres for students.

• The Aadhar card numbers submitted by the students are being validated and the validated listis communicated to lead Bank Managers of the concerned districts for Aadhar seeding in theconcerned Bank of the students. The seeding process has to be expedited.

• Aadhar authentication is done with point of sale machines by accessing data from e-passwhich is in turn connected to the Aadhar database.

• Colleges have been instructed to purchase Aadhar authenticating machines for biometricverification of scholarship holders & for enabling sanction of scholarships and disbursethrough AEP.

• Pilot projects were successfully carried out in two Engineering Colleges in April 2013.28

PoS Devices

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PoS DEVICES

• To be procured by each college.• Device to be compatible with Aadhar norms • GPRS enabled.

• Click on the ePASS and enter the application id

• Check the details and click on Authenticate

• Finger Print Reader glows• Ask the student to place the finger

• If the confirmation is true it will be available for verificationand if false , invalid the application is rejected.

• Some of the vendors—Analogics, Ingenico, Visiontek,

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Digital Signature Pad

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Digital Signature Pad

• Connect the digital signature pad

• Install the apps/drivers

• Click against the student record

• Signature screen populates

• Ask the student to sign on the pad with the digital pen

• Principal or the concerned also to sign

• Some of the Vendors—WACOM, iball, Topaz

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Thank u