presentation by scott mcgeary sharepoint administrator for dshs – children’s administration t-5...
TRANSCRIPT
PRESENTATION BY SCOTT MCGEARY
SHAREPOINT ADMINISTRATOR FOR
DSHS – CHILDREN’S ADMINISTRATION
T-5 - SharePoint - Streamline Productivity
within your Agency
Overview of SharePoint in our Organization
Primarily used as an active workspace and archive for projects and work groups
Intranet onlyIn use for over 3 yearsOver 30 sites and sub-sitesOver 3000 usersOver 7.1 million hits totalOver 2 GB bandwidth used dailyOver 80 GB of data and filesNo downtime issues during critical business hours
Site Hierarchy
Children’s Administration Home
FamLink Portal – Project Site
FamLink Portal Sub Site
Popular Features
Lists Task Management Calendars Issue Tracking Project Assignments
Document Libraries Project archives Document version preservation Check-in/Check-out capabilities Workflow
Example of List
Example of Document Library
Less Practical Features
Discussions Most discussions of this sort are dealt with in e-mail Not many people found value in this feature in our office since
most people on the main project team were centrally located
Wiki’s Contributions or changes were rarely submitted to Wiki pages Most Wiki pages were only changed by the original creator
Example of Discussion
Example of Wiki
Overall SharePoint Experience
Pros Allows one central location for project artifacts, lists, and
management Allows groups to collaborate electronically in a secure
environment Reliability and uptime Ease of environment management Users typically learn and adapt to interfaces and functionality
very quickly Most business needs and processes can be addressed in some
way with SharePoint Integration with Microsoft Office very smooth
Overall SharePoint Experience
Cons Users sometimes want existing functionality to work differently Misc. bugs that have since been corrected with updates
