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Presentation for FacultyPresentation for FacultyConvocationConvocationAugust, 2005August, 2005

Nettie L. DanielsNettie L. Daniels

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ACADEMIC MASTERACADEMIC MASTERPLANNING PROCESSPLANNING PROCESS

August 2005

“TEAMWORK”

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Why Plan?Why Plan?

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“Cheshire Puss," Alice began."Would you tell me, please, which way I

ought to go from here?""That depends a good deal on where you

want to get to." said the Cat."I don't much care where. . ." said Alice.

"Then it doesn't matter which way you go."replied the Cat.

An excerpt from Alice in Wonderland

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ACADEMIC MASTER PLANACADEMIC MASTER PLAN

KEY FUNCTIONSKEY FUNCTIONSAchieve the Same GoalsAchieve the Same GoalsAssess and Adjust InstitutionAssess and Adjust Institution’’ssDirectionsDirections

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ACADEMICMASTER

PLANNINGPROCESS

“Strategic Teamwork”

AUGUST 2005

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FRAMEWORKFRAMEWORK

PHASE 1 PHASE 1 –– Unit Mission Unit MissionPHASE II PHASE II –– Needs Analysis Needs AnalysisPHASE III PHASE III –– Goals & Objectives Goals & ObjectivesPHASE IV PHASE IV –– Strategies & Action Plans Strategies & Action PlansPHASE V PHASE V –– Expected Outcomes Expected OutcomesPHASE VI PHASE VI –– Evaluation Evaluation

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Well Developed PlanWell Developed Plan

Where Are We Now?Where Are We Now?Where do we want to be (in five years)?Where do we want to be (in five years)?How do we get there?How do we get there?How do we measure our progressHow do we measure our progress??

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PHASE I PHASE I –– Unit Mission Unit Mission

Broad and ComprehensiveBroad and ComprehensiveClear and ConciseClear and ConcisePrimary Purpose for which UnitPrimary Purpose for which UnitExistsExistsAligned with University MissionAligned with University Mission

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Mission StatementMission Statement

Defines Defines ““WHO WE AREWHO WE ARE””Tells the ReaderTells the Reader–– Why we ExistWhy we Exist–– What we are doing to accomplish our purposeWhat we are doing to accomplish our purpose–– The basic beliefs that we share as an organizationThe basic beliefs that we share as an organization

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ExampleExample

““The Education Trust works for the highThe Education Trust works for the highacademic achievement of all students at allacademic achievement of all students at alllevels, kindergarten through college, and foreverlevels, kindergarten through college, and foreverclosing the achievement gaps that separate low-closing the achievement gaps that separate low-income students and students of color fromincome students and students of color fromother youth. Our basic tenet is this other youth. Our basic tenet is this —— All Allchildren will learn at high levels when they arechildren will learn at high levels when they aretaught to high levels.taught to high levels.””

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ExampleExample

““The Education TrustThe Education Trust

kindergarten through college, and foreverkindergarten through college, and forever

Our basic tenet is this Our basic tenet is this ——

works for the high academic achievement of allworks for the high academic achievement of allstudents at all levels,students at all levels,

closing the achievement gaps that separate low-closing the achievement gaps that separate low-income students and students of color from otherincome students and students of color from otheryouth.youth.

All children will learn at high levels when they areAll children will learn at high levels when they aretaught to high levels.taught to high levels.””

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PHASE II: Needs AnalysisPHASE II: Needs Analysis

InventoryInventoryEnvironmental ScanEnvironmental ScanSystematic ReviewSystematic Review

Where Are We Now?Where Are We Now?

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PHASE II: Needs AnalysisPHASE II: Needs Analysis

Public high school graduates by 2013Public high school graduates by 2013NationNation +11.0%+11.0%SouthSouth +12.0+12.0LouisianaLouisiana -13.8%-13.8%

Gradual phase-in of admissionGradual phase-in of admissionrequirements beginning Fall 2006requirements beginning Fall 2006

ExamplesExamples

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PHASE III: Goals & ObjectivesPHASE III: Goals & Objectives

GoalsGoals Foundation of the PlanFoundation of the Plan Aligned with missionAligned with mission Based on shared understandingBased on shared understanding

Where do we want to be?Where do we want to be?

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ObjectivesObjectivesSpecificSpecificClear And ConciseClear And ConciseMeasurableMeasurable

PHASE III: Goals & ObjectivesPHASE III: Goals & ObjectivesWhere do we want to be?Where do we want to be?

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Goal 1: To become a premierGoal 1: To become a premierUniversity, producing qualityUniversity, producing qualitystudents who are competitive withstudents who are competitive withthe best educated students in thethe best educated students in thenation.nation.

PHASE III: Goals & ObjectivesPHASE III: Goals & ObjectivesExamplesExamples

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Objective 1.1: The University willObjective 1.1: The University willincrease its graduation rate from theincrease its graduation rate from the2004 baseline level of 35.3 percent to2004 baseline level of 35.3 percent to48% by 2009 at an annual increase of48% by 2009 at an annual increase ofapproximately 2.5 percentage points.approximately 2.5 percentage points.

PHASE III: Goals & ObjectivesPHASE III: Goals & ObjectivesExamplesExamples

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Objective 1.2: The University will increaseObjective 1.2: The University will increaseits freshman to sophomore retention rateits freshman to sophomore retention ratefrom the fall 2004 baseline level offrom the fall 2004 baseline level of62.6% to 80% by 2009 at an annual62.6% to 80% by 2009 at an annualincrease of approximately 3.5 percentageincrease of approximately 3.5 percentagepoints.points.

PHASE III: Goals & ObjectivesPHASE III: Goals & ObjectivesExamplesExamples

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PHASE IV: StrategiesPHASE IV: Strategies& Action Plans& Action Plans

Strategies are methods used toStrategies are methods used toaccomplish objectives.accomplish objectives.

Action Plans are detailed descriptions ofAction Plans are detailed descriptions ofhow strategies will be implementedhow strategies will be implemented..

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PHASE IV: StrategiesPHASE IV: Strategies& Action Plans& Action Plans

Strategy 1.1.1: The University will recruitStrategy 1.1.1: The University will recruitbetter academically prepared students.better academically prepared students.Action Plan: One element of the action plan willAction Plan: One element of the action plan will

be to use the Enrollment Information Systembe to use the Enrollment Information System(EIS) database as a recruitment tool to target high(EIS) database as a recruitment tool to target highschool 11school 11thth and 12 and 12thth graders with ACT composite graders with ACT compositescores of 20 and above.scores of 20 and above.

ExamplesExamples

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PHASE IV: StrategiesPHASE IV: Strategies& Action Plans& Action Plans

Strategy 1.2.1.: Campus atmosphere willStrategy 1.2.1.: Campus atmosphere willbe enhanced by upgrading technology.be enhanced by upgrading technology.Action Plan: One element of this action will be toAction Plan: One element of this action will be to

install wireless internet access throughout theinstall wireless internet access throughout thecampus. Another element will be to make emailcampus. Another element will be to make emailaddresses available to all students.addresses available to all students.

ExamplesExamples

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PHASE V: Expected OutcomesPHASE V: Expected Outcomes

Determine the outcomes?Determine the outcomes?

Establish Performance Indicators Establish Performance Indicators

How do we measure our progress?How do we measure our progress?

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PHASE V: Expected OutcomesPHASE V: Expected Outcomes

Performance Indicator 1.1: PercentagePerformance Indicator 1.1: Percentagepoint change in graduation rate from fallpoint change in graduation rate from fall2004 baseline year2004 baseline yearPerformance Indicator 1.2: PercentagePerformance Indicator 1.2: Percentagepoint change in freshman to sophomorepoint change in freshman to sophomoreretention rate from fall 2004 baseline yearretention rate from fall 2004 baseline year

ExamplesExamples

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Unit Plan DocumentUnit Plan Document

Submitted to College DeanSubmitted to College Dean

Examination by Academic Planning Examination by Academic PlanningReview Team and College DeanReview Team and College Dean

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PHASE VI: EvaluationPHASE VI: Evaluation

Annual assessment usingAnnual assessment usingperformance indicatorsperformance indicatorsObjectives met, proceed with strategies andObjectives met, proceed with strategies and

action plans for the next yearaction plans for the next yearObjectives not metObjectives not met——revisit objectives andrevisit objectives and

determine if they should be modified or ifdetermine if they should be modified or ifyou need to improve on your performanceyou need to improve on your performance

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PHASE VI: EvaluationPHASE VI: Evaluation

The graduation rate increased 3The graduation rate increased 3percentage points from baseline yearpercentage points from baseline year2004 to 2005, from 35% to 38%.2004 to 2005, from 35% to 38%.The freshman to sophomore campus-wideThe freshman to sophomore campus-wideannual retention rate increased 4annual retention rate increased 4percentage points from 63% to 67%.percentage points from 63% to 67%.

ExamplesExamples

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PHASE I:Unit Mission

Review/Analyzed Data

PHASE II:Needs Assessment

PHASE III:Goals & Objectives

Make Assumptions

PHASE IV:Strategies & Action

PlanImplementAction Plan

PHASE VI:Evaluation

PHASE V:Expected Outcomes/

Performance IndicatorsReview/Reevaluate

Objectives

ACADEMIC MASTERPLANNING CYCLE

No

Yes

Review by Deans & Academic Admin

University Mission,Vision & Values(Campus Leadership Team)