presentation skills generic

7/31/2019 Presentation Skills Generic

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Introduction

To Presentation Skills


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PRESENTATIONS

Great speakers arent born,they are trained.

Presenting is a Skill

Developed through experience,training and feedback.


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OBJECTIVES

At the end of the workshop participants will:

Know how to structure a presentation that createsimpact and interest.

Be aware of verbal and non-verbal communicationswithin the context of giving presentations. Develop skills to support and improve their

presentation techniques.

Have an opportunity to practice those skills andreceive feedback on their use.


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AGENDA

Introductions, Objectives, AgendaPresentations in Context

Preparing Yourself

Preparing your PresentationKey Elements of Delivery

Communication awareness

Presentation Exercises with FeedbackSummary and Conclusions


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Name/ role / &Department

My experienceof giving

presentations

Who is a goodPresenter, &

why?

1.Why am I here

2.What do I wantto develop


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WHAT IS A PRESENTATION?

A talk which uses a variety of techniques and allowsfor participation.

Most effective are clear, concise and last about 20minutes.

The need to impart information is usually greater thanthe need to receive it.

PRESENTATION SKILLS


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EFFECTIVE PRESENTATION

Require many skills and much knowledge...and alittle natural talent doesnt hurt.

The art of effective speech can apply to anyone.

The presenter needs the dedication of a clergyman the selling abilities of a salesman

the diagnostic acumen of a physician, combined with the capabilities of a silver-tongue orator to

be truly successful.


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KNOWLEDGE OF THE SUBJECT

What is the impact of not knowing your subject?

ignorance talking to ignorance. Blind leading the Blind

No one knows everything about anything. You learn something new with every presentation.

Enter the room feeling that you have more ammunition in your mind than you will ever have to fire!


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GROUP EXERCISE

What are the features of a good, effectivepresentation?

Answers on a flip chart 10 minutes to complete Nominate one person to report out for the

group


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AN EFFECTIVE PRESENTATION

Sets out presentations aim up front Clear, concise objectives (That must be met) Targeted to needs of the audience

Involves the audience (passively/actively) Confident (Skilled) speaker Effective use of multi-media Effective use of time

Action/results orientated


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POOR PRESENTATION

If you can read it, so can I.Give it to me, and let me go!.

Reading allows no interaction and very littleeye contact.

Death by PowerPoint


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P r e s e n

t a t i o n

S k i l l sTALKING IS EASY,

COMMUNICATION IS NOT


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WHAT IS COMMUNICATION?

Paired discussion

The transfer of meaning

A system of transferring meaning

The process by which messages are sent

and received.


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COMMUNICATION

Communication is the purpose of

EXPRESSING

Not the purpose of IMPRESSING


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P r e s e n

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S k i l l sPREPARING

YOURSELF

We are what we repeatedly do.

Excellence, then, is not an act, but a habit.

Aristotle


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P r e s e n

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The Book of Lists 1977

WHAT ARE YOU AFRAID OF?


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P r e s e n

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S k i l l s Feared More Than Death!

THE FACTS: Shaky hands, blushing

cheeks, memory loss, nausea, andknocking knees

NORMAL!

FEAR of Presentations


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Some common fears:

I could not talk about anything for more than 2minutes

I will forget all of the key aspects

Someone in the group may know more than me

I wont be able to answer questions

PREPARE


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EXAMINE YOUR FEARS


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P r e s e n

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P urposeAudience

NeedInformation

Communication

PANIC


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Purpose - May be decided for you Audience - Find out who they are Need - What are their needs? And what do you

need to meet this requirement? Information - What information should be

included? Too much vs too little? Communication - How? What framework will you

use? Visual aids etc.

PANIC


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P r e s e n t a

t i o n

S k i l l sSo What are

you so afraid of!


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P r e s e n t a

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Are they fears of failure? Of exposure? Of judgment?

Does the fear "save" you from having to putyourself out there?

Focusing on the personal and professionalbenefits of speaking can help put fear in its place.

What Are Your Real Fears?


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Control Anxiety Dont Fight It Audience Centered

Accomplishes Objective

Fun For Audience

Fun For You

Conducted Within Time Frame

EFFECTIVE PRESENTERS


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Be overly familiar, but dont try to memorise

Preplan the first three to five words foreach key point

Practice, practice, practice, and use notecards (as a memory jogger only!)

DEALING WITH NERVES


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P r e s e n t a

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PREPARINGYOUR

PRESENTATION


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P r e s e n t a

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IMPACT

4 - 7 seconds to make a positive impact

Good, strong, solid introduction - rehearse to death.

Build credibility, create a safe comfortable environment foryour audience. Smiling helps...

Don't start with a joke If it bombs it will throw you!

Don't apologise for anything, start on time.

Average attention span is very short - intersperse materialwith a variety of stimuli.


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PREPARING YOUR PRESENTATION IN 5 STEPS

1. WRITING OBJECTIVES FOR THE PRESENTATION

2. ANALYSING THE AUDIENCE

3. ORGANISING YOUR MATERIAL

4. CHOOSING AND USING SUPPORT AIDS

5. PREPARING A FINAL PRESENTATION PLAN

SAME AS:Why am I giving this presentation?

2. Who are my audience and what do they expect?

3. What information do I need to present to meet the objectives?

4. Will I / can I use any extra materials to help me get my messageacross?

5. What will the sequence of my presentation look like?


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Why do we give presentations?A) To give background

B) To give detailed information

C) To propose a new point of view

D) To teach a new skill

E) To outline a proposed course of action

F) To influence, persuade or sell

CLARIFY THE PURPOSE OF YOUR PRESENTATION


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WRITING OBJECTIVES

What do you want your audience to know, to understand, to be able to do

at the end of your presentation?


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PRESENTATION OBJECTIVES

By the end of this presentation you will be able to:-

Explain the newscast technique


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P r e s e n t a

t i o n

S k i l l sThe Newscast Technique

Presented By: Paul Guilfoyle

NEWSCAST TECHNIQUE


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1. Tell them what you are going to tell them

2. Tell them

3. Tell them what youve told them

NEWSCAST TECHNIQUE


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Your Audience

SOME THOUGHTS ON YOUR AUDIENCE


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What is their general attitude likely to be?

What do they already know?

What do they wish to know?

How fast can they take things in?

Good presenting is about entertaining as well asconveying information. People retain more if theyare enjoying themselves and feeling relaxed

SOME THOUGHTS ON YOUR AUDIENCE

Y A di


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Your Audience Are the reason you are giving the

presentation! They are your customer Stay in contact with them

Read them like a book Pay Attention!

Remember. Its not about you, Its about them


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KNOWING YOUR AUDIENCE

SIGNS THAT THE AUDIENCE IS NOT LISTENING


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SIGNS THAT THE AUDIENCE IS NOT LISTENING

Start to look away. Touch or rub their face, hands or hair Eyes glaze over and look at the screen Fidget Yawn (often with a hand covering their mouth) Flick through their notes Make copious notes

Sigh heavily


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FOCUS ATTENTION


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FOCUS ATTENTION

Attentionand

interest

Opening Body Close

DETERMINING CONTENT


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P r e s e n t a

t i o n

S k i l l s The key issue in content is what the

audience- must know- should know- could know

Create a Mind Map

DETERMINING CONTENT

BUILDING


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P r e s e n t a

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BUYING

A HOME

ESTATE AGENTS

DRIVE ROUND

PAPERS

INTERNET/CEEFAX

SOLICITOR

DIY

TRAVEL

ENTERTAINMENT

SHOPS

SCHOOLS

HOUSE

OLD NEW

BUILD

SITE

APARTMENT

FEES

BANK

MOVING

SOLICITOR

MORTAGE

WHERE TO GET

LOCAL

AUTH

SOCIETY

BANK

HOW MUCH?

DEPOSIT

DEVELOPING THE SUBJECT MATERIAL


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Determine the content

Develop the shape

Select the most appropriate method andaids

Check and review the timing

DEVELOPING THE SUBJECT MATERIAL


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ORGANISING MATERIAL

PRESENTATION FLOW


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PRESENTATION FLOW

Introduction Main body, sequence

Questions

Closing

Overall timing

REMEMBER THE 5 PS


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P r e s e n t a

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P oorP lanning

Results in a

P rettyP oorP resentation

BRING YOUR PRESENTATION TO LIFE


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BRING YOUR PRESENTATION TO LIFE

Stories

Questions Pictures, cartoons and video-clips Sound-clips Straw polls

Audience participation exercises Quotations Props Examples Analogies Statistics (which dramatically improve audience buy-

in)

DEADLY SINS OF POOR PRESENTATION


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Dont Show up late and/or apologise for a lack of time toprepare adequately.

Bore the audience with details of who you are andunnecessary history.

Explain why the subject is relevant to this audience.

Use a presentation designed for another audience forthis audience.

Tell the audience more than they want to know.

DEADLY SINS OF POOR PRESENTATION


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Dont Turn the lights out and show slides while reading

a script or from your notes.

Rehearse - play it by ear.

Act either condescending or intimidated.(Treat the audience as peers )

Overdo jokes, gimmicks, and teasers, thusundermining your credibility as a presenter andtrivializing your message .


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P r e s e n t a

t i o n

S k i l l sEFFECTIVE PRESENTATION

TECHNIQUES

PRESENTATION STYLE


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P r e s e n t a

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Elements

Vocal TechniquesLoudnessPitchRatePause

Deviations From the Norm for Emphasis

Be Aware of Your Voice and the Effect it Can Have on People

PRESENTATION STYLE (CONT)


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( )

Body LanguageEye Contact, Gestures, Posture

Use of Space Can Everyone See You? Movement

COMMON PROBLEMS


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Verbal fillersUm, uh, like Any unrelated word or phrase

Swaying, rocking, and pacing

Hands in pockets Lip smacking Fidgeting

Failure to be audience-centered

5 PRESENTATION TIPS


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P r e s e n

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S k i l l s1. Smile

2. Breathe3. Water4. Notes5. Finish On Or Under Time

HOW DO WE COMMUNICATE?


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Verbally

and

Non-verbally body language- Your physical stance and appearance- Voice- Mannerisms


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P r e s e n

t a t i o n

S k i l l sEXERCISE

NON VERBAL COMMUNICATION

PACE


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This is how long a sound lasts. Talking too fast causes the words and syllables tobe short

Talking slowly lengthens them.

Varying the pace helps to maintain the audience'sinterest.

Try to speak a little slower than you would in

conversations

APPEARANCE


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First impressions are strong and can be hard tochange

Tailor dress to audience rather than subject matter.

A clean, neat appearance is essential to create aprofessional impact

Do not wear anything that may distract the audience


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THE BODY


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Eye contact Facial Expressions Gestures

Posture and body orientation Proximity: Cultural norms dictate a

comfortable distance for interaction withothers.


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HINTS ON DELIVERY


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P r e s e n

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USING EYE CONTACT


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P r e s e n

t a t i o n

S k i l l sMAGIC INGREDIENT:

8

ENTHUSIASM


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P r e s e n

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SMILE


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KEY ELEMENTS OF DELIVERY

BUILD RAPPORT


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Relationship, especially one of mutual trust oremotional affinity.Audience members who trust you if they feel that you care

Start Before You BeginMingle; Learn NamesOpportunity to reinforce or correct audience assessmentGood First Impression

People Listen To People They Like

OPENING YOUR PRESENTATION


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Introduce Yourself Get Attention, Build More Rapport, Introduce Topic

Humor (Careful!)Short Story

Starling StatisticMake Audience ThinkInvite Participation

Get Audience Response

HO HUM

COMPLETING THE OPENING


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Clearly Defining Topic If Informative

Clear parameters for content within time

If Persuasive Whats the problem Who or Why care(s)Whats the solution

Overview

PRESENTING MAIN POINTS (SOLUTION)


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Main Point-Transition-Main Point-Transition-MainPoint..

Supporting Evidence

Examples

Feedback & Questions From Audience

Attention to, and Focus on, Audience (Listening)

CONCLUDING YOUR PRESENTATION


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P r e s e n

t a t i o n

S k i l l sGoal

Inform audience that youre about to close Summarise main points

Something to remember or call-to-action Answer questions

INFORMATION VISUALIZATION


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With a little time we could work out the days, but ifwe are to add in some simple visual colour coding.

INFORMATION VISUALIZATION


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Simple visual colour coding.

KISS


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No - not kiss the audience!

-Keep It Simple Stupid. -Reduce your presentation to simple concepts andyour audience should be able to follow you.

-If you go beyond their understanding they willswitch off.

INTRODUCTION


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You are trying to achieve three things:

Arouse the interest of the audience.

State the objective(s) of your presentation

Demonstrate the relevance of the subject to the audience.

DEVELOPING THE MAIN BODY


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Be clear about what the audience:

must know should know could know

Keep it logical and linked

Use signposts

Allow for participation

Support with appropriate visual aids

Maintain a degree of variety

DUBLIN


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P r e s e n

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S k i l l sCREATING EFFECTIVE

VISUAL AIDS

VISUAL AIDS


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P r e s e n

t a t i o n

S k i l l s Enhance Understanding

Add Variety Support Claims

Lasting Impact

Used PoorlyA DistractionIneffective

Presentation

VISUAL AIDS SHOULD


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P r e s e n

t a t i o n

S k i l l s Supplement presentation

Outline of main points Serve audiences needs, not speakers

Simple and clear

be an aid to learning

THE PURPOSE OF USING VISUAL AIDS


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Support your ideas and improveaudience comprehension of yourpresentation

Add variety to your presentation by

providing a break from listening andletting them see something

Help illustrate complex ideas orconcepts; helpful in reinforcing ideas

CALL FOR ACTION


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Dont be afraid to repeat key points

Ask for questions

State the next steps

What should the audience do with theinformation

HANDLING QUESTIONS


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Make it very clear at the beginning how youwould wish questions to be handled

Check that this is acceptable to the audience

Never bluff with your answers, if you dontknow say so and endeavor to find the answer

If asked a question during your presentationdespite agreeing to leave them to the end -

answer it!


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SUGGESTED PRESENTATION

SEQUENCE

KNOWING YOUR VENUE


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P r e s e n

t a t i o n

S k i l l s Visit your venue in advance, if possible

Decide on layout that you would prefer

Check for equipment availability

Check lighting and plug positions Check acoustics

Check windows for blinds if necessary

ADJUST YOUR PRESENTATION TO AUDIENCE SIZE


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P r e s e n

t a t i o n

S k i l l sSmall audience group of 15 or less

Establish eye-contact with each member ofthe group

Face audience at all times Involve the audience through questions or

activities

ADJUST YOUR PRESENTATION TO AUDIENCE SIZE


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P r e s e n

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S k i l l sLarge Group - Group of 15 or more

Make sure everyone can hear you Link points Emphasis and repeat main points Speak slowly


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P r e s e n

t a t i o n

S k i l l sAttitude, Planning,

Approach and Effective

Communications will make

all the difference

INDIVIDUAL EXERCISE

h b d


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Choose a subject to do a 5 minute

presentation (Can be work or non-workrelated)

You should allow some time at the end for

questions (Presentation should not last > 5minutes) Prepare your presentation use any media

you want

SUMMARY Think about your audience


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Think about your audience Who are they? What do they know? What do they want to know?

Examine your subject Identify the: Must Knows, Should Knows and Could Knows.

Structure your presentation Introduction Main Body Summary

SUMMARY

U i l id t t t ti


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Use visual aids to support your presentation

Visit your venue in advance Check out the space and equipment etc.

Start on Time Finish on Time Greet your audience Begin your presentation and remember!

Tell Them What You Are Going To Tell Them Tell Them Tell Them What You Told Them

Ask for questions and answer them truthfully If you cant answer the question then say so!

OBJECTIVES


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At the end of the workshop participants will:

Know how to structure a presentation that createsimpact and interest.

Be aware of verbal and non-verbal communications

within the context of giving presentations. Develop skills to support and improve their

presentation techniques.

Have an opportunity to practice those skills and

receive feedback on their use.


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t a t i o n

S k i l l s

Thanks for your time!

presentation skills generic

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